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3235-0059 |
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UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
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Filed by the Registrant
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Filed by a Party other than the Registrant
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Check the appropriate box: |
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o Preliminary Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by
Rule 14a-6(e)(2)) |
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þ Definitive Proxy Statement |
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o Definitive Additional Materials |
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Soliciting Material Pursuant to §240.14a-12 |
(Name
of Registrant as Specified In Its Charter)
(Name
of Person(s) Filing Proxy Statement, if other than the
Registrant)
Payment of Filing Fee (Check the appropriate box):
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þ No fee required. |
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and
0-11. |
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1) Title of each class of securities to which transaction applies: |
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2) Aggregate number of securities to which transaction applies: |
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3) Per unit price or other underlying value of transaction computed
pursuant to Exchange Act Rule 0-11 (set forth the amount on which the
filing fee is calculated and state how it was determined): |
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4) Proposed maximum aggregate value of transaction: |
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o Fee paid previously with preliminary materials. |
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o Check box if any part of the fee is offset as provided by Exchange Act
Rule 0-11(a)(2) and identify the filing for which the offsetting fee
was paid previously. Identify the previous filing by registration
statement number, or the Form or Schedule and the date of its filing. |
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1) Amount Previously Paid: |
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2) Form, Schedule or Registration Statement No.: |
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SEC 1913 (02-02) |
Persons who are to respond to the collection of information
contained in this form are not required to respond unless the form displays a currently valid
OMB control number. |
2008
Proxy Statement and
Annual Meeting Notice
Otter Tail Corporation
Annual Meeting of Shareholders
Monday, April 14, 2008
10 a.m., CDT
Bigwood Event Center
921 Western Avenue
(Highway 210 West and Interstate 94)
Fergus Falls, Minnesota
Coffee will be served at 9:15 a.m., and lunch will follow the meeting. No reservation is necessary.
Please present your admission ticket,
which is attached to your proxy.
Contact Shareholder
Services for Information
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Email
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sharesvc@ottertail.com |
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Internet
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www.ottertail.com |
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Fax
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218-998-3165 |
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Phone
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800-664-1259 or 218-739-8479 |
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Mail
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Otter Tail Corporation |
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Box 496 |
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Fergus Falls, Minnesota 56538-0496 |
To the Holders of Common Shares of Otter Tail Corporation:
You are cordially invited to attend the Annual Meeting of Shareholders of Otter Tail Corporation,
which will be held at the Bigwood Event Center, Best Western Motel, Highway 210 West and Interstate
94, Fergus Falls, Minnesota, at 10:00 a.m. on Monday, April 14, 2008.
Enclosed are a formal Notice of Annual Meeting and the Proxy Statement, which describe the
business to be conducted at the meeting. The Board of Directors proposes that shareholders elect
Mr. John D. Erickson, Mr. Nathan I. Partain and Mr. James B. Stake for three-year terms on the
Board of Directors.
Shareholders will be asked to ratify the appointment of Deloitte & Touche LLP as our
independent registered public accounting firm for 2008.
Your vote is important. Whether or not you attend the meeting, we encourage you to vote your
shares. You may vote your shares on the Internet or by using a toll-free telephone number.
Instructions for using these convenient services are provided with your proxy card. Of course, you
may vote your shares by marking your votes on the proxy card, signing and dating it, and mailing it
in the envelope provided. If your shares are held of record in a brokerage account, please follow
the instructions that you receive from your broker. Your broker will submit a proxy card to Otter
Tail Corporation reflecting the votes it receives. ESOP participants should follow the instructions
provided by Wells Fargo Bank, N.A.
For those shareholders who have not consented to electronic delivery of proxy materials, I have
enclosed a copy of Otter Tail Corporations 2007 Annual Report.
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Sincerely, |
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John C. MacFarlane |
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Chairman of the Board |
Notice of Annual Meeting
Notice is hereby given to the holders of common shares of Otter Tail Corporation that the
Annual Meeting of Shareholders of Otter Tail Corporation will be held in the Bigwood Event
Center, Best Western Motel, Highway 210 West and Interstate 94, Fergus Falls, Minnesota, on
Monday, April 14, 2008, at 10:00 a.m. to consider and act upon the following matters:
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To elect three Directors to Otter Tail Corporations Board of Directors to serve terms of three years. |
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To ratify the appointment of Deloitte & Touche LLP as our independent registered
public accounting firm for the year 2008. |
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To transact such other business as may properly be brought before the meeting. |
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March 5, 2008
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GEORGE A. KOECK |
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Corporate Secretary and General Counsel |
Your Vote is Important
Please vote your proxy by telephone or the Internet as described in the instructions on the
enclosed proxy card. Or sign, date, and return the proxy card in the enclosed envelope, which does
not require postage if mailed in the United States. If your shares are held of record in a
brokerage account, please follow the instructions that you receive from your broker. Your broker
will submit a proxy card to Otter Tail Corporation reflecting the votes it receives. ESOP
participants should follow the instructions provided by Wells Fargo Bank, N.A.
Shareholders who are currently receiving a paper copy of the Proxy Statement and Annual Report can
elect to receive future reports over the Internet. If you are interested in this option, please
contact Shareholder Services by calling our toll free number 800-664-1259, or by e-mail at
sharesvc@ottertail.com. To obtain directions to attend the Annual Meeting and vote in
person contact Shareholder Services at our toll free number 800-664-1259.
Important Notice Regarding the Availability of Proxy Materials for the
Shareholder Meeting to be held on April 14, 2008
The Proxy Statement, form of Proxy and Annual Report, including Otter Tail Corporations Annual
Report on Form 10-K are available online at http://www.ottertail.com/investors/annual.cfm.
Table of Contents
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Proxy Statement Questions and Answers
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1. |
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Q:
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Why am I receiving these materials? |
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A:
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The Board of Directors of Otter Tail Corporation provides these proxy materials for use at
the Annual Meeting of
Shareholders to be held on April 14, 2008. As a shareholder you are invited to attend the
annual meeting and are entitled to vote on the proposals described in this Proxy Statement.
These materials were sent to shareholders on or about March 5, 2008. |
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Q:
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Who is entitled to vote at the annual meeting? |
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A:
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Only common shareholders of record at the close of business on February 15, 2008 are
entitled to vote at the annual meeting. As of the record date, 29,892,988 common shares of
Otter Tail Corporation were issued and outstanding. Each shareholder is entitled to one
vote per share. |
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Q:
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What issues may I vote on at the annual meeting? |
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A:
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You may vote on (1) the election of three nominees to serve on the Board of Directors; (2)
the ratification of the appointment of Deloitte & Touche LLP as our independent registered public accounting firm for
2008; and (3) on any other business that is properly brought before the meeting. |
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4. |
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Q:
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How do I vote my shares? |
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A:
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You may vote either in person at the annual meeting or by granting a proxy. If you
desire to grant a proxy, then you have three voting options: |
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by telephone |
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by Internet |
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by proxy card |
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If you intend to vote by proxy, please refer to the instructions included on your proxy
card. Voting by proxy will not affect your right to vote your shares if you attend the
annual meeting and desire to vote in person. |
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5. |
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Q:
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May I change my vote? |
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A:
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You have the right to revoke your proxy any time before the annual meeting by: |
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providing written notice to an officer of Otter Tail Corporation and voting in person at
the annual meeting; |
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submitting another proper proxy by telephone or the Internet; or |
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submitting a new written proxy bearing a later date at any time before the proxy is voted
at the meeting. |
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Q:
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How are the votes counted? |
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A:
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In the election of Directors, you may vote FOR all of the nominees or your vote may
be WITHHELD with respect to one or more nominees. If you return your signed proxy card, but
do not mark the boxes showing how you wish to vote, your shares will be voted FOR all
nominees and FOR the ratification of the appointment of Deloitte & Touche LLP as our
independent registered public accounting firm. |
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Shares voted as abstentions on any matter (or as withhold authority as to Directors) will
be counted as shares that are present and entitled to vote for purposes of determining the
presence of a quorum at the meeting and as unvoted,
although present and entitled to vote, for purposes of determining the approval of each
matter as to which the shareholder has abstained. |
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If your shares are held in the name of a brokerage firm and you do not provide voting
instructions to your broker, your shares will not be voted on any proposal for which your
broker does not have discretionary authority to vote. If a broker submits a proxy that
indicates that the broker does not have discretionary authority as to certain shares to vote
on one or more proposals, those shares will be counted as shares that are present and
entitled to vote for purposes of determining the presence of a quorum at the meeting, but
will not be considered as present and entitled to vote with respect to such proposals.
Brokers have discretionary authority to vote on the election of Directors and the
ratification of the appointment of Deloitte & Touche LLP as our independent registered public
accounting firm. |
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7. |
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Q:
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Where and when will I be able to find the results of the voting? |
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A:
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Preliminary results will be announced at the Annual Meeting of Shareholders. Otter
Tail Corporation will publish the final results in its quarterly report on Form 10-Q for
the quarter ending June 30, 2008 to be filed with the Securities and Exchange Commission
(SEC). You may also find the results on our website www.ottertail.com. |
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Q:
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Who bears the cost of soliciting votes for the annual meeting? |
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A:
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Otter Tail Corporation will pay the cost of preparing, assembling, printing, mailing, and
distributing these proxy
materials. In addition to soliciting proxies by mail, employees of Otter Tail Corporation may
solicit them by telephone or in person. Employees receive no additional compensation for
these solicitation activities. |
1
Outstanding Voting Shares
The only persons known to Otter Tail Corporation to own beneficially (as defined by the SEC for
proxy statement purposes) more than 5% of the outstanding common shares of Otter Tail Corporation
as of February 15, 2008, are as follows:
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Name and Address of |
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Amount and Nature of |
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Beneficial Owner |
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Beneficial Ownership |
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Percent of Class |
Jeffrey L. Gendell
55 Railroad Avenue
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2,904,282 shs.1 |
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9.72 |
% |
Greenwich, CT 06830 |
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Cascade Investment L.L.C.
2365 Carillon Point
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2,556,499 shs.2 |
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8.55 |
% |
Kirkland, WA 98033 |
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Otter Tail Corporation
Employee Stock Ownership Plan
Wells Fargo Bank, N.A., Trustee
Institutional Trust Services
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1,604,497 shs.3 |
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5.37 |
% |
MAC: N9113-030
2700 Snelling Avenue North,
Suite 300
Roseville, MN 55113 |
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(1) |
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The information shown is derived from a Schedule 13G filed February 8, 2008 with the SEC
jointly by Jeffrey L. Gendell, Tontine Overseas Associates, L.L.C., Tontine Capital Partners,
L.P. and Tontine Capital Management, L.L.C. According to Schedule 13G, (i) 577,375 common
shares are directly owned by Tontine Capital Overseas Master Fund, L.P. of which Tontine
Overseas Associates, L.L.C. serves as investment manager and has shared voting and dispositive
power, and (ii) 2,326,907 common shares are directly owned by Tontine Capital Partners, L.P.,
of which Tontine Capital Management, L.L.C. is the general partner and has shared voting and
dispositive power. The Schedule 13G states that Jeffrey L. Gendell is the managing member of
Tontine Capital Management, L.L.C. and Tontine Overseas Associates, L.L.C. and, in that
capacity, directs their operations and has shared voting and dispositive power with respect to
all 2,904,282 common shares owned by Tontine Capital Overseas Master Fund, L.P. and Tontine
Capital Partners, L.P. |
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According to Form 13G dated February 14, 2006, the common shares owned by Cascade
Investment L.L.C. as of December 31, 2005 are deemed to be owned beneficially by
William H. Gates, III, as the sole member of Cascade Investment L.L.C., who has sole
voting and investment power with respect to the shares shown. |
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The common shares owned by the Employee Stock Ownership Plan (ESOP) are held in trust for
the benefit of participants in the ESOP for which Wells Fargo Bank, N.A. is Trustee, subject
to the direction of the ESOP Retirement Committee. The ESOP has sole investment power over the
common shares held in trust. Participants are entitled to instruct the ESOP Trustee on how to
vote all common shares allocated to their accounts and will receive a separate proxy for
voting such shares. All common shares allocated to the participants for which no voting
instructions are received will be voted by the Trustee in proportion to the instructed shares.
All unallocated common shares held by the ESOP (none as of December 31, 2007) will be voted as
directed by the Retirement Committee. |
Election of Directors
The Board of Directors of Otter Tail Corporation is comprised of nine Directors divided into three
classes. The members of each class are elected to serve three-year terms with the term of office of
each class ending in successive years. The terms of Mr. Dennis R. Emmen, Mr. John D. Erickson and
Mr. Nathan I. Partain expire at the time of the 2008 Annual Meeting of Shareholders. Mr. Emmen has
reached an age where he must retire from the Board of Directors consistent with Otter Tail
Corporations Governance Guidelines. The Board of Directors, upon recommendation of the Corporate
Governance Committee, nominates Mr. Erickson, Mr. Partain and Mr. James B. Stake for election to
serve a three-year term ending at the time of the Annual Meeting of Shareholders in 2011. Mr. Stake
was selected for nomination, after interview, consistent with the procedures found in the Corporate
Governance Committee Charter.
Under Minnesota law, the affirmative vote of a plurality of the common shares present and entitled
to vote with respect to the election of Directors is required for the election of the nominees to
the Board of Directors. Proxies, unless otherwise directed thereon, will be voted in favor of all
nominees. The proxies solicited may be voted for a substitute nominee or nominees in the event that
any of the nominees is unable to serve, or for good reason will not serve, which is a contingency
not now anticipated.
Brief biographies of the Director nominees and of the continuing Directors are found below. These
biographies include the ages of the Directors (as of the 2008 Annual Meeting of Shareholders) and
outlines of their business experiences. Each Director, and Director nominee has held the same
position or another executive position with the same employer for the past five years.
The Board of Directors has determined that, with the exception of Mr. Erickson and Mr. J.
MacFarlane, all of the Directors and Director nominees are independent (as defined by the NASDAQ
Listing Standards). Charles S. MacFarlane, President, Otter Tail Power Company, is the son of Mr.
J. MacFarlane.
The Board of Directors recommends a vote FOR the election of all nominees to the Board of
Directors.
2
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Name |
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Director Since |
Nominees for election for
three-year terms expiring in
April 2011: |
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John D. Erickson
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President & CEO Otter Tail Corporation Fergus Falls,
Minnesota
Mr. Erickson serves on no Committees.
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49 |
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2007 |
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Nathan I. Partain
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President and Chief Investment Officer Duff and
Phelps Investment Management Co. Chicago, Illinois
President, Chief Executive Officer and Chief
Investment Officer DNP Select Income Fund, Inc.
(closed-end utility income fund)
Director, DNP Select Income Fund Inc.
Director, DTF Tax-Free Income Inc.
Director, Duff & Phelps Utility and Corporate Bond
Trust Inc.
Mr. Partain serves on the Audit, Compensation, and
Executive Committees.
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51 |
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1993 |
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James B. Stake
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Retired Executive Vice President Enterprise Services
3M Company (diversified manufacturing) St. Paul,
Minnesota
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55 |
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Directors with terms expiring
in April 2010: |
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Arvid R. Liebe
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Retired President Liebe Drug, Inc. (retail business)
Owner
Liebe Farms, Inc.
Milbank, South Dakota
Mr. Liebe serves on the Compensation, Corporate
Governance, and Executive Committees.
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66 |
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1995 |
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John C. MacFarlane
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Chairman of the Board
Retired Chief Executive Officer and President
Otter Tail Corporation
Fergus Falls, Minnesota
Mr. MacFarlane serves on the Executive Committee.
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68 |
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1983 |
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Gary J. Spies
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Chairman Service Food, Inc. (retail business) Fergus
Falls, Minnesota
Vice President
Fergus Falls Development Company,
Midwest Regional Development Company, LLC
(land and housing development)
Fergus Falls, Minnesota
Mr. Spies serves on the Audit and Corporate
Governance Committees.
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66 |
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2001 |
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3
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Director Since |
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Directors with terms
expiring in April 2009: |
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Karen M. Bohn
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President
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54 |
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2003 |
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Galeo Group, LLC (management
consulting firm) Edina, Minnesota
Director, Gander Mountain Company
Ms. Bohn serves on the Audit,
Corporate Governance, and Executive
Committees. |
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Edward J. McIntyre
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Retired Vice President and Chief Financial Officer
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57 |
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2006 |
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Xcel Energy, Inc.
(energy company) Incline Village,
Nevada
Mr. McIntyre serves on the Audit and
Compensation Committees. |
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Joyce Nelson Schuette
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Retired Managing Director and Investment Banker
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57 |
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2006 |
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Piper Jaffray & Co.
(financial services)
Minneapolis,
Minnesota
Ms. Schuette serves on the
Compensation
and Corporate Governance
Committees. |
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Meetings and Committees of the Board of Directors
The full Board of Directors of Otter Tail Corporation considers all major decisions of Otter Tail
Corporation. The Board of Directors has established a standing Audit Committee, Compensation
Committee, Corporate Governance Committee, and Executive Committee so that certain important
matters can be addressed in more depth than may be possible in a full Board of Directors meeting.
Each Committee operates under a charter that is reviewed annually by that Committee and the Board
of Directors.
The full Board of Directors held a total of nine regularly scheduled and special meetings in 2007.
The Board of Directors also held a planning retreat with senior management. During 2007, the Board
of Directors met in executive session without management at each meeting and the retreat. It also
met without Chairman Mr. J. MacFarlane present at certain meetings. Each Director attended at least
75% of the total meetings of the Board of Directors and the meetings of the committees on which he
or she served. Each Director attended the Annual Meeting of Shareholders in 2007. Although Otter
Tail Corporation does not have a formal policy, it is expected that its Directors and executive
officers will attend the Annual Meeting of Shareholders in 2008.
Audit Committee
The Audit Committee reviews the financial results of Otter Tail Corporation, reviews accounting,
audit and control procedures, and retains and supervises the independent registered public
accounting firm. The Audit Committee has oversight responsibility for Otter Tail Corporations Code
of Conduct. This committee is composed of five members of the Board of Directors who, for 2007,
were Ms. Karen M. Bohn, Mr. Emmen, Mr. Edward J. McIntyre, Mr. Partain (Chair), and Mr. Gary J.
Spies. All committee members are independent Directors (as defined by the NASDAQ Listing
Standards). The Board of Directors has determined that Mr. Emmen, Mr. McIntyre, and Mr. Partain
meet the SEC definition of an audit committee financial expert and all members of the committee are
financially literate. During the course of 2007 the Committee received training on new financial
issues affecting Otter Tail Corporation. The Audit Committee held six meetings in 2007. For further
information on the actions of the Audit Committee, please refer to the Report of the Audit
Committee on page18. The Audit Committee Charter may be reviewed at
www.ottertail.com.
4
Compensation Committee
The Compensation Committee reviews, recommends, and reports to the Board of Directors on all
compensation programs, plans and policies involving Otter Tail Corporations Board of Directors and
certain executive officers and it develops, evaluates, and recommends for approval all equity based
compensation plans of Otter Tail Corporation. The Compensation Committee oversees the
administration of the 1999 Employee Stock Purchase Plan, the 1999 Stock Incentive Plan, and the
Executive Annual Incentive Plan. Working with an outside compensation consultant retained by it,
and subject to approval by the Board of Directors, this committee sets compensation for the
Directors, the Chief Executive Officer, the Chief Financial Officer, and certain other executive
officers. This committee is composed of five members of the Board of Directors who, for 2007, were
Mr. Emmen, Mr. Liebe (Chair), Mr. McIntyre, Mr. Partain, and Ms. Joyce Nelson Schuette, all of whom
are independent Directors (as defined by the NASDAQ Listing Standards). The Compensation Committee
held seven meetings in 2007. For further information on the actions of the Compensation Committee,
please refer to the Compensation Discussion and Analysis (CD&A) on page 8 and the Report of
Compensation Committee on page 12. The Compensation Committee Charter may be reviewed at
www.ottertail.com.
Corporate Governance Committee
The Corporate Governance Committee identifies and recommends to the Board of Directors qualified
candidates for election as Directors, recommends Director committee assignments, and recommends
actions necessary for the proper governance of Otter Tail Corporation, and for the evaluation of
the performance of the Board of Directors and Chief Executive Officer. With input from the Chief
Executive Officer, the Corporate Governance Committee recommends certain executive officers for
annual election. The Corporate Governance Committee reviews issues and developments related to
corporate governance practices and makes recommendations to the Board of Directors on changes in
structure, rule or practice necessary for compliance and for good corporate governance.
The Board of Directors has not set minimum standards for Director candidates. Rather, it seeks
highly qualified individuals with a wide variety of business and life experiences that will enable
them to constructively review and guide management of Otter Tail Corporation. Otter Tail
Corporation has successfully obtained highly qualified candidates for Directors without utilizing a
paid outside consultant. The Corporate Governance Committee considers and evaluates potential
Director candidates and makes its recommendations to the full Board of Directors. Any shareholder
may submit a recommendation for nomination to the Board of Directors by sending a written statement
of the qualifications of the recommended individual to the President and Chief Executive Officer,
Otter Tail Corporation, Box 496, Fergus Falls, Minnesota 56538-0496. The Corporate Governance
Committee will utilize the same process for evaluating all nominees, regardless of whether the
nominee is submitted by a shareholder or some other source.
If a shareholder wishes to nominate a candidate for election to the Board of Directors, in order
for the nomination to be properly made the shareholder must give written notice to the Secretary of
Otter Tail Corporation so as to be received at Otter Tail Corporations principal executive offices
at least 90 days before the date that is one year after the prior years regular meeting. The
notice must set forth: (i) the name and address of the shareholder who intends to make the
nomination and of the nominee or nominees, (ii) a representation that the shareholder is a holder
of record of shares of Otter Tail Corporation entitled to vote at the meeting and that the
shareholder intends to appear in person or by proxy at the meeting to nominate the person or
persons specified in the notice, (iii) a description of all arrangements or understanding between
the shareholder and each nominee and any other person or persons (naming such person or persons)
pursuant to which the nomination or nominations are to be made by the shareholder, (iv) such other
information regarding each nominee proposed by the shareholder as would have been required to be
included in a proxy statement filed pursuant to the proxy rules of the Securities and Exchange
Commission had each nominee been nominated, or intended to be nominated, by the Board of Directors,
and (v) the consent of each nominee to serve as a Director of Otter Tail Corporation if so elected.
The Corporate Governance Committee is composed of four members of the Board of Directors who, for
2007, were Ms. Bohn (Chair), Mr. Liebe, Ms. Schuette, and Mr. Spies, all of whom are independent
Directors (as defined by the NASDAQ Listing Standards). The Corporate Governance Committee held
four meetings in 2007. The Corporate Governance Committee Charter may be reviewed at
www.ottertail.com.
Executive Committee
The Executive Committee exercises certain powers of the Board of Directors between normally
scheduled Board of Directors meetings and performs such duties as the Board of Directors may assign
to it. The Executive Committee is composed of four members of the Board of Directors who, for 2007,
were Ms. Bohn, Mr. Liebe, Mr. J. MacFarlane, and Mr. Partain (Chair). The Executive Committee did
not meet in 2007.
Contact with the Board of Directors
Shareholders may contact the Board of Directors by either mail or e-mail. Questions may be sent to
the entire Board of Directors, to a particular committee, or to an individual Director. The mailing
address is Otter Tail Corporation, Board of Directors, Box 9156, Fargo, North Dakota 58106-9156 and
the e-mail address is boardofdirectors@ottertail.com. Although reviewed by the General
Counsel, all questions are forwarded to the Board of Directors or the appropriate committee or
Director.
5
Director Compensation
In 2006 the Compensation Committee retained Towers Perrin to assess the competitiveness of the
compensation provided to Directors of Otter Tail Corporation. Towers Perrin established a group of
comparable companies by revenue in general industry. From that group it established a market median
for compensation in the categories of retainers, committee chair retainers, meeting and committee
fees, and equity compensation. Towers Perrin made recommendations to the Compensation Committee for
changes in Director compensation that would place it at or near market median for Director
compensation in each category. Based upon the recommendations, the Compensation Committee set
compensation for Directors for 2006 that was slightly above the market median. The Compensation
Committee tentatively determined in 2006 that it would not increase Director compensation in 2007.
In 2007, the Compensation Committee reviewed the information provided to it by Towers Perrin in
2006. As contemplated in 2006, the Compensation Committee left Director compensation essentially
unchanged for 2007.
Compensation for non-employee Directors is described below. Mr. Erickson does not receive
Director compensation for his service as a member of the Board of Directors.
Non-employee Directors of Otter Tail Corporation receive an annual retainer for their services as a
Director. Non-employee Directors, except the Chairman, receive an annual retainer of $30,000. The
Chairman receives an annual retainer of $66,000. Each committee chair receives an additional
retainer of $7,000 per year. Non-employee Directors receive a fee of $1,500 for each Board of
Directors and committee meeting they attend. In addition, non-employee Directors receive an actual
expense or a $100 travel allowance if they are required to furnish their own transportation to
Board of Directors or committee meetings outside their city of residence.
Each non-employee Director receives an annual grant of restricted stock, which in 2007 was 1,900
shares granted under the terms of the 1999 Stock Incentive Plan. The shares of restricted stock,
which were granted on the date of the annual meeting, vest over a period of four years, at the
rate of 25% per year, and are eligible for full dividend and voting rights.
Directors may elect to receive their compensation (other than expense reimbursements) in the form
of cash, stock or a combination. Directors may elect to defer the receipt of all or part of their
cash compensation pursuant to the Otter Tail Corporation Deferred Compensation Plan for Directors.
The deferral may be in the form of cash or stock units. Cash deferrals receive interest at a rate
equal to 1% over the prime commercial rate of U.S. Bank National Association. Deferrals in the form
of stock units are credited quarterly with dividend equivalents equal to the dividend rate on Otter
Tail Corporations common shares and the deferred amount is paid out in common shares.
Otter Tail Corporation has established a stock ownership guideline for Directors. Directors are to
hold 4,000 shares of Otter Tail Corporation stock to be obtained within five years of beginning
service on the Board of Directors.
Director Compensation Table
The following table provides summary compensation information for each Director with the exception
of Mr. Erickson for the year ending December 31, 2007.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Fees Earned or |
|
|
|
|
Name |
|
Paid in Cash ($) 1 |
|
Stock Awards ($)2,3 |
|
Total ($) |
John C. MacFarlane4 |
|
|
81,000.00 |
|
|
|
45,633.00 |
|
|
|
126,633.00 |
|
Karen M. Bohn5 |
|
|
67,000.00 |
|
|
|
42,681.00 |
|
|
|
109,681.00 |
|
Dennis R. Emmen |
|
|
64,500.00 |
|
|
|
94,457.00 |
|
|
|
158,957.00 |
|
John D. Erickson6 |
|
|
|
|
|
|
|
|
|
|
|
|
Arvid R. Liebe7 |
|
|
67,000.00 |
|
|
|
45,633.00 |
|
|
|
112,633.00 |
|
Edward J. McIntyre |
|
|
64,500.00 |
|
|
|
26,630.00 |
|
|
|
91,130.00 |
|
Kenneth L. Nelson8 |
|
|
13,000.00 |
|
|
|
84,227.00 |
|
|
|
97,227.00 |
|
Nathan I. Partain9 |
|
|
78,500.00 |
|
|
|
45,633.00 |
|
|
|
124,133.00 |
|
Joyce Nelson Schuette |
|
|
61,500.00 |
|
|
|
26,630.00 |
|
|
|
88,130.00 |
|
Gary J. Spies10 |
|
|
60,000.00 |
|
|
|
45,633.00 |
|
|
|
105,633.00 |
|
|
|
|
(1) |
|
Includes the aggregate dollar amount of all fees earned for services as a Director (both paid
and deferred) including annual retainer, committee chair retainer, and meeting fees for each
Board of Directors and committee meeting attended. |
|
(2) |
|
Represents the expense recognized by Otter Tail Corporation for 2007 determined in accordance
with Financial Accounting Standard No. 123R (FAS 123R), using the same assumptions as are
described at Note 7 to the consolidated financial statements in the Annual Report of Otter
Tail Corporation for 2007. The grant date fair value of the restricted stock award for the
1,900 shares granted on April 9, 2007 was $66,585.00. In accordance with FAS 123R, Otter Tail
Corporation chose the grant date fair value of the restricted stock as the equivalent to the
average of the high and low price of Otter Tail Corporation common shares on the date of the
grant ($35.045). |
6
|
|
|
(3) |
|
The number of shares of restricted stock and stock options held by each non-employee
Director at fiscal year end is as follows (restricted/options): Mr. J. MacFarlane 4,500 /
200,000; Ms. Bohn 4,500 / 0; Mr. Emmen 4,500 / 4,000; Mr. Liebe 4,500 / 2,000; Mr. McIntyre
3,550 / 0; Mr. Partain 4,500 / 4,000; Ms. Schuette 3,550 / 0; Mr. Spies 4,500 / 2,000. |
|
(4) |
|
Mr. J. MacFarlane is Chairman of the Board. Mr. J. MacFarlane donates 100% of his retainer to
charity. |
|
(5) |
|
Ms. Bohn is Chair of the Corporate Governance Committee. |
|
(6) |
|
Mr. Erickson does not receive Director compensation for his service as a member of the Board of
Directors. |
|
(7) |
|
Mr. Liebe is Chair of the Compensation Committee. |
|
(8) |
|
Mr. Nelson retired from the Board effective April 9, 2007. |
|
(9) |
|
Mr. Partain is Chair of the Audit Committee and Executive Committee. |
|
(10) |
|
Mr. Spies defers both retainer and meeting fees and receives them in stock units. |
Security Ownership of Directors and Officers
Listed in the following table are the number of common shares of Otter Tail Corporation
beneficially owned by Directors, Director nominees, and the executive officers named in the Summary
Compensation Table, as well as the number of shares owned by Directors and executive officers of
Otter Tail Corporation as a group as of December 31, 2007:
|
|
|
|
|
|
|
|
|
|
|
Amount and Nature of |
|
Percent |
Name of Beneficial Owner |
|
Beneficial Ownership1,2 |
|
Class |
Karen M. Bohn |
|
|
6,850 |
|
|
|
|
|
Dennis R. Emmen |
|
|
15,900 |
3 |
|
|
|
|
John D. Erickson |
|
|
188,305 |
4 |
|
|
|
|
George A. Koeck |
|
|
10,758 |
|
|
|
|
|
Arvid R. Liebe |
|
|
12,482 |
|
|
|
|
|
Charles S. MacFarlane |
|
|
53,044 |
5 |
|
|
|
|
John C. MacFarlane |
|
|
269,827 |
6 |
|
|
|
|
Edward J. McIntyre |
|
|
5,694 |
7 |
|
|
|
|
Lauris N. Molbert |
|
|
59,048 |
8 |
|
|
|
|
Kevin G. Moug |
|
|
34,636 |
9 |
|
|
|
|
Nathan I. Partain |
|
|
16,537 |
10 |
|
|
|
|
Joyce Nelson Schuette |
|
|
4,295 |
|
|
|
|
|
Gary J. Spies |
|
|
25,919 |
11 |
|
|
|
|
James B. Stake |
|
|
|
|
|
|
|
|
All Directors, Director nominees, and executive officers as a group |
|
|
703,295 |
|
|
|
2.4 |
% |
|
|
|
(1) |
|
Represents outstanding common shares beneficially owned both directly and indirectly as of
December 31, 2007. No Director, Director nominee, or executive officer beneficially owns more
than 1% of the total outstanding common shares as of December 31, 2007. Except as indicated by
footnote below, the beneficial owner possesses sole voting and investment powers with respect
to the shares shown. No shares owned by any Director or executive officer were pledged as of
December 31, 2007. |
|
(2) |
|
Includes common shares held by the Trustee of Otter Tail Corporations Employee Stock
Ownership Plan for the account of executive officers of Otter Tail Corporation with respect to
which such persons have sole voting power and no investment power, as follows: Mr. Erickson,
4,982 shares; Mr. Koeck, 728 shares; Mr. C. MacFarlane, 788 shares; Mr. J. MacFarlane, 21,580
shares; Mr. Molbert, 215 shares; Mr. Moug, 198 shares; and all Directors and executive
officers as a group, 28,491 shares. |
|
|
|
Includes the following common shares subject to options exercisable within 60 days of December
31, 2007: Mr. Emmen, 4,000 shares; Mr. Erickson, 116,000 shares; Mr. Koeck, 3,400 shares; Mr.
Liebe, 2,000 shares; Mr. C. MacFarlane, 24,000 shares; Mr. J. MacFarlane, 200,000 shares; Mr.
Molbert, 30,000 shares; Mr. Moug, 15,000 shares; Mr. Partain, 4,000 shares; Mr. Spies, 2,000
shares; and all Directors and executive officers as a group, 400,400 shares. |
|
(3) |
|
Includes 3,000 shares owned jointly with Mr. Emmens wife as to which he shares voting and
investment power. |
|
(4) |
|
Includes 8,434 shares owned jointly with Mr. Ericksons wife as to which he shares voting and
investment power. |
7
|
|
|
(5) |
|
Includes 165 shares owned by Mr. C. MacFarlanes minor children as to which he, as custodian,
has voting and investment power. |
|
(6) |
|
Includes 28,301 shares owned jointly with Mr. J. MacFarlanes wife as to which he shares voting
and investment power. |
|
(7) |
|
Includes 1,000 shares held in trust with Mr. McIntyres wife as to which he shares voting and
investment power. |
|
(8) |
|
Includes 23,433 shares owned jointly with Mr. Molberts wife as to which he shares voting and
investment power. |
|
(9) |
|
Includes 853 shares owned jointly with Mr. Mougs wife as to which he shares voting and
investment power. Includes 217 shares owned by Mr. Mougs minor children as to which he, as
custodian, has voting and investment power. |
|
(10) |
|
Includes 1,000 shares owned jointly with Mr. Partains wife as to which he shares voting and
investment power. |
|
(11) |
|
Includes 1,000 shares owned jointly with Mr. Spies wife as to which he shares voting and
investment power. |
No Director or executive officer of Otter Tail Corporation owned beneficially, directly, or
indirectly, on December 31, 2007 any shares of any series of cumulative preferred shares of Otter
Tail Corporation except for Mr. Emmen, who owned 115 cumulative preferred shares of the $3.60
series.
The information with respect to beneficial ownership of securities of Otter Tail Corporation is
based on information furnished to Otter Tail Corporation by each person included in the table.
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Securities Exchange Act of 1934, as amended, requires Otter Tail Corporations
Directors and executive officers and holders of more than 10% of Otter Tail Corporations common
shares to file with the SEC initial reports of ownership and reports of changes in ownership of
common shares and other equity securities of Otter Tail Corporation. Based on the certification of
the Directors and executive officers, Otter Tail Corporation believes that during the year ended
December 31, 2007, its Directors and executive officers complied
with all Section 16(a) filing
requirements.
Compensation Discussion and Analysis
Purpose and Philosophy
The Compensation Committee of the Board of Directors is responsible for developing and recommending
to the Board of Directors Otter Tail Corporations executive compensation program for the four
principal executive officers: Mr. Erickson, Chief Executive Officer and President; Mr. Molbert,
Chief Operating Officer and Executive Vice President; Mr. Moug, Chief Financial Officer and
Treasurer; and Mr. Koeck, General Counsel and Corporate Secretary (referred to in this CD&A as the
executive officers) and recommending it to the Board of Directors. Each of these executive
officers is included in the Summary Compensation Table and the related tables beginning on page 13.
The fifth individual found in the Summary Compensation Table and the related tables is Mr. C.
MacFarlane, President, Otter Tail Power Company, which is a division of Otter Tail Corporation.
Compensation for Mr. C. MacFarlane is determined by Mr. Molbert, the Chief Operating Officer of
Otter Tail Corporation, to whom he reports. His compensation is discussed separately.
The Compensation Committee has adopted an Executive Compensation Policy which outlines the overall
executive compensation philosophy of Otter Tail Corporation and describes the components of
executive compensation for the executive officers. Otter Tail Corporation believes that strong,
effective leadership is the cornerstone of its continued growth and success. To be successful,
Otter Tail Corporation must be able to attract, retain, and motivate highly qualified executive
officers with the competencies needed to excel in a rapidly changing marketplace and to understand
issues relating to a diverse group of companies in several different industries.
Executive compensation at Otter Tail Corporation is focused on results. Otter Tail Corporation
provides fair and equitable compensation to its executive officers by combining base pay, annual
cash incentive, stock-based long-term incentive, retirement income, and competitive health, dental
and other benefits. The Executive Annual Incentive Plan is designed to reward executives for Otter
Tail Corporations current year financial success and recognize the responsibilities of the
executive officers for meeting Otter Tail Corporations financial performance goals. Stock-based
incentives focus on long-term performance by aligning the executive officers long-term financial
interests with Otter Tail Corporations shareholders interest. Pension and retirement plans are
provided to encourage long tenure amongst the executive officers. Health, dental, vacation, and
other benefits are designed to be competitive with companies with whom Otter Tail Corporation
competes for executive talent.
Total direct compensation which includes base pay, annual cash incentive and stock-based long-term
incentive is measured against similarly sized organizations (based on revenue) in general industry
and the utility sector. Otter Tail Corporation targets total direct compensation for each executive
officer near median for similarly sized organizations in general industry and the utility sector.
The mix of pay (base pay, annual cash incentive and long-term
incentive) is designed to reflect a
strong bias towards pay for performance by placing a majority of target compensation at risk. The
only element of total direct compensation that is not performance based is base pay. Both annual
cash incentive and long-term incentive is performance based.
In 2006, the Compensation Committee retained Towers Perrin to prepare market-based compensation
data comparing compensation information for the executive officers of Otter Tail Corporation
with that for executive officers of companies of comparable size in general industry. The
Compensation Committee also requested Towers Perrin to prepare market-based compensation data
for the utility sector. Because of the diverse nature of Otter Tail Corporations operating
companies, the Compensation Committee benchmarked against the general industry
8
data in making its decisions. It
used the utility sector data as a significant check or second reference point for its decisions.
Towers Perrin provided both the general industry data and the utility sector data from its own
resources without input from Otter Tail Corporation. This data came from its Executive Compensation
Database and was regressed to reflect an organization of the size of Otter Tail Corporation. This
data was utilized by Towers Perrin in establishing a market median for each executive officer
related to base pay, annual cash incentive, and stock-based long-term incentive. In addition to
market data, the Compensation Committee considers individual performance, historical compensation,
internal equity with other officers and the broader work force, and regional considerations.
Management has a role in the compensation process. Mr. Erickson makes compensation
recommendations for Mr. Molbert, Mr. Moug, and Mr. Koeck, which the Committee may, but is not
required to, consider. Mr. Erickson does not make an initial recommendation on his own
compensation.
In 2007, the Compensation Committee set base pay and annual cash incentive for each executive
officer based upon the market data provided to it by Towers Perrin in 2006, and other factors
including individual performance, historical compensation, internal equity, and regional
considerations.
Base Pay
Base pay is a traditional element of compensation provided almost universally by corporations. Base
pay for each executive officer is set after considering market data for similar jobs in general
industry and the utility sector as provided by the Compensation Committees independent
consultants. The Compensation Committee also considers the level of compensation at risk for the
executive officer in Otter Tail Corporations Executive Annual Incentive Plan. In 2007, base pay
was increased for each executive officer, however, all four executive officers remain significantly
below the market median for general industry (based upon the 2006 market data). In addition to the
factors discussed above, this deviation from market reflects the Compensation Committees belief in
pay at risk.
Annual Cash Incentive
The Otter Tail Corporation Executive Annual Incentive Plan provides financial incentives to the
executive officers for achieving Otter Tail Corporation annual performance targets. The annual cash
incentive is designed to place a significant portion of each
executive officers annual cash
compensation at risk depending upon the financial performance of Otter Tail Corporation for that
year. The target annual cash incentive for each executive officer is measured as a percentage of
base pay. The target annual cash incentive for each executive officer is measured against the
market data provided by Towers Perrin. The target annual cash incentive is greater for Mr. Erickson
and Mr. Molbert in recognition of their primary responsibility of delivering solid financial
results for Otter Tail Corporation and to correlate highly with the philosophy of pay for
performance. To place more of the total compensation at risk in accordance with this philosophy, a
higher percentage of total targeted compensation is paid through incentive compensation. As a
result, the targeted annual cash incentive percentage for 2007 was slightly above the market median
(based on the 2006 market data) for each executive officer and ranged from 50% of base pay to 95%
of base pay. When combining base pay with targeted annual cash incentive, the executive officers
were still below the market median for targeted cash compensation; ranging from a low of 66% (Mr.
Erickson) of general industry market median to a high of 95% of general industry market median
(based on the 2006 market data). This deviation is due, in part, to the deference given to the
utility sector market data provided by Towers Perrin which is somewhat lower overall; and in Mr.
Ericksons case due to his preference for compensation closer to that of the other executive
officers.
The financial targets for annual cash incentive are premised upon the executive officers delivering
on their financial performance commitments to Otter Tail Corporation
as reflected in part, in the
annual budget approved by the Board of Directors. Before setting targets, the Compensation
Committee takes into consideration whether the budget of Otter Tail
Corporation reflects appropriate
financial performance within the utility sector. In 2007 it compared return on equity (ROE) as
budgeted at Otter Tail Corporation with ROE performance within the utility sector as found in
several publicly available sources. The Compensation Committee found that a targeted ROE of 11% was
at the high end of the median range found in the utility sector and accordingly the financial
targets derived from it would require strong executive performance. These financial targets derived
from budget and compared to utility sector performance provide a good benchmark for targeted
performance for the annual cash incentive plan. The threshold performance level is set so as to
make it achievable in most years, reflecting the fact that a significant portion of compensation is
at risk. The target performance level for 2007 was set to promote solid performance. The maximum
performance level is set high to reward only exceptional performance. With the exception of the ROE
measure, Otter Tail Corporation is not disclosing the precise targets for each element of annual
cash incentive. The remaining targets and ranges are consistent with the public earnings guidance
of Otter Tail Corporation. Otter Tail Corporation does not publicly disclose its budget and related
financial measures. Budget information is confidential and disclosure of it would put Otter Tail
Corporation at a competitive disadvantage. The financial targets for annual cash incentive are
divided into three components as follows:
1. |
|
Corporate earnings per share. Each executive officer receives 33.33% of the total target
payout if Otter Tail Corporation achieves the targeted earnings per share. Each officer
receives 8.33% of the total target payout if Otter Tail Corporation achieves the minimum
performance level, and additional increments for performance above the target. Otter Tail
Corporation was slightly above the targeted performance level for earnings per share in 2007. |
9
2. |
|
Corporate return on equity. Each officer receives 33.33% of the total target payout if Otter
Tail Corporation achieves the targeted return on equity. Each officer receives 8.33% of the
total target payout if Otter Tail Corporation achieves the minimum performance level, and
additional increments for performance above the target. Otter Tail Corporation was slightly
below the targeted performance level for return on equity in 2007. |
|
3. |
|
Cash flow from operations. Each officer receives 33.33% of the total target payout if Otter
Tail Corporation achieves the targeted cash flow from operations. Each officer receives 8.33%
of the total target payout if Otter Tail Corporation achieves the minimum performance level
and additional increments for performance above the target. Otter Tail Corporation was
slightly below the targeted performance level for cash flow from operations in 2007. |
The Compensation Committee has discretion over the treatment of extraordinary gains, write offs or
other events in determining the amount of incentive bonus to be paid. For 2007, the amount of
annual cash incentive was based upon actual results.
Long-Term Incentives
Before awarding long-term incentives, the Compensation Committee retained Towers Perrin to
complete a competitive analysis of the compensation and benefit levels of the four executive
officers. This report prepared in early summer 2007, reviewed base salary, annual incentive,
long-term incentives, and retirement benefits for the executive officers as benchmarked against
general industry and utility sector data gathered from published survey data. The report reviewed
the design characteristics of Otter Tail Corporations annual and long-term incentive plans as
well as Otter Tail Corporations perquisite and benefit practices and change-in-control practices
benchmarked against a manufacturing services peer group and utility sector peer group developed
by Towers Perrin with some input from Otter Tail Corporation and relying upon information
provided in most recent proxy statements.
Long-term incentive compensation for executive officers consists of performance share awards
and restricted stock awards granted by the Compensation Committee under Otter Tail
Corporations 1999 Stock Incentive Plan. The Compensation Committee added restricted stock to
the long-term incentive mix to be more consistent with market, consistent with the
recommendations of Towers Perrin.
The performance share awards are designed to tie the long-term incentives for the executive
officers to Otter Tail Corporation stock performance and to further align the interests of the
executive officers with shareholders. It does so in two ways. First, the number of shares awarded
to the executive officers is based upon total shareholder return as compared to the total
shareholder return of companies in the Edison Electric Institute Index (EEI Index) for the three
year period beginning on the first day of the year in which the grant is awarded. The EEI Index
provides total shareholder returns for 61 shareholder owned electric utilities. Second, the value
of the shares awarded increases or decreases with value provided to shareholders.
The restricted stock awards are also designed to align the interest of the executive officers with
that of shareholders. It does so by rewarding continuity of service of the executive officers since
the restricted stock awards vest over a period of 31/2 years and restricted stock is forfeited upon
voluntary termination. In addition, the value of shares awarded increase or decrease with the value
provided to shareholders.
The targeted long-term incentive for each executive officer was set with reference to the market
median for similarly sized companies in the general industry and the utility sector as determined
by the Compensation Committees outside consultant. The long-term incentive awards at target for
the executive officers, with the exception of Mr. Erickson, were set near the mid-point of a range
determined by averaging the values for the general industry and the utility sectors. The long-term
incentive award for Mr. Erickson was set significantly below this mid-point due primarily to his
request. The Compensation Committee determined to split the long-term incentive with 75% of value
delivered through performance shares and 25% of value delivered through restricted stock.
The performance shares were granted on October 29, 2007 by written action of the Compensation
Committee. Whether the performance shares become payable is based upon the total shareholder return
of Otter Tail Corporation as compared to the total shareholder return of the companies that
comprise the EEI Index over a three year period. For the grant awarded in 2007 the three year
period is from January 1, 2007 through December 31, 2009. The EEI Index is chosen because it is the
sector which includes Otter Tail Corporation common stock. For purposes of this calculation, total
shareholder return equals stock appreciation plus the value of dividends reinvested. The actual
payment of common shares may range from zero to 200% of the target amount and will be paid in 2010.
The target amount will be paid if the total shareholder return for Otter Tail Corporation is at the
50th percentile of the EEI Index over the three year period. The threshold performance level is set
at the 25th percentile and the maximum performance level is set at the 85th percentile. Otter Tail
Corporation believes that the target is appropriate as it is indicative of performance consistent
with the sector over the three year measurement period. Stronger than sector performance is awarded
with additional shares. Weaker than sector performance is penalized with the executive officers
receiving fewer or no shares. The performance shares, to the extent they become payable will be
paid in common shares of Otter Tail Corporation.
The shares of restricted stock were granted on October 29, 2007 by written action of the
Compensation Committee. The shares vest at a rate of 25% per year over a three and one-half year
period with the first quarter vesting on April 8, 2008 and the remaining quarters on the same date
in 2009, 2010 and 2011. Upon the grant date the executive officers are eligible for full dividend
and voting rights.
10
Other Benefits
The executive officers and Mr. C. MacFarlane receive health, dental, life, vacation and other
benefits identical to or consistent with the non-executive employees of Otter Tail Corporation.
Compensation for Charles S. MacFarlane
Compensation for Mr. C. MacFarlane is set solely by Mr. Molbert in his role as Mr. C. MacFarlanes
supervisor. The components of Mr. C. MacFarlanes compensation consist of base pay, annual cash
incentive, stock-based long-term incentive, retirement income, and competitive health, dental and
other benefits.
Mr. C. MacFarlanes compensation (including base salary, short and long-term incentive) is
determined based upon several factors, including (1) market median compensation for similar
positions at similarly sized companies in the utility sector; (2) job complexity; (3) tenure; and
(4) internal compensation equities with incumbent employees.
Consistent with the philosophy of Otter Tail Corporation, Mr. C. MacFarlanes annual cash incentive
is designed to place a significant portion of his annual cash compensation at risk depending upon
the financial performance of Otter Tail Power Company for that year. The targeted annual cash
incentive percentage for Mr. C. MacFarlane is 60% of base pay. The targets for annual cash
incentive for Mr. C. MacFarlane are designed to reward Mr. C. MacFarlane for providing demonstrated
leadership, achieving budgeted financial returns and meeting non-financial goals at Otter Tail
Power Company. The three components measured in determining annual cash incentive are regulated
return on equity, utility return on invested capital and individual performance. Individual
performance is measured by Mr. Molbert and is based upon Mr. C. MacFarlanes performance against
key performance indicators, including safety, customer satisfaction, plant availability, system
reliability, strategy development and implementation and personal goals. It also takes into
consideration Mr. C. MacFarlanes role on the Otter Tail Corporation executive team. Mr. Molbert
has discretion to vary positively or negatively from the results dictated by performance. The
financial targets for regulated return on equity and utility return on invested capital are based
upon meeting the financial goals of Otter Tail Power Company as determined in the Otter Tail Power
Company budgeting process with Otter Tail Corporation. For the same reasons as discussed in the
section related to the executive officers annual cash incentive compensation, Otter Tail
Corporation is not disclosing the specific financial targets for regulated return on equity and
utility return on invested capital in the CD&A.
The annual cash incentive targets for Mr. C. MacFarlane are divided into three components:
1. |
|
Regulated Return on Equity. Mr. C. MacFarlane receives 30% of the total target payout if
Otter Tail Power Company achieves targeted regulated return on equity. Otter Tail Power
Company did not meet the targeted performance level in 2007. |
|
2. |
|
Utility Return on Invested Capital. Mr. C. MacFarlane receives 30% of his total target payout
if Otter Tail Power Company achieves the targeted utility return on invested capital. Otter
Tail Power Company met the targeted performance level in 2007. |
|
3. |
|
Individual Performance. The amount payable under the individual performance goal is targeted
at 40% of Mr. C. MacFarlanes targeted payout and may be increased above or below target at
Mr. Molberts discretion. It is based upon Mr. C. MacFarlanes performance against key
performance indicators, including safety, customer satisfaction, plant availability, system
reliability, strategy development and implementation and personal goals. It also takes into
consideration Mr. C. MacFarlanes role on the Otter Tail Corporation executive team. Mr. C.
MacFarlane was paid an individual performance bonus in 2007. |
Mr. C. MacFarlane receives long-term incentive compensation in the form of restricted stock units
granted by the Compensation Committee under the Otter Tail Corporation 1999 Stock Incentive Plan.
The restricted stock units, which were granted on the date of the 2007 Annual Meeting of
Shareholders vest into Otter Tail Corporation common shares in their entirety on April 8, 2011,
provided Mr. C. MacFarlane is employed by Otter Tail Power Company on that date. Until the
restricted stock units vest into Otter Tail Corporation common shares, Mr. C. MacFarlane has no
dividend or voting rights.
Stock Ownership Guidelines
Otter Tail Corporation has established stock ownership requirements to ensure that the executive
officers remain focused on long-term shareholder value. The ownership guidelines are as follows:
Mr. Erickson, 70,000 shares; Mr. Molbert, 35,000 shares; Mr. Moug, 20,000 shares; and Mr. Koeck,
10,000 shares. Stock options are not considered as shares counting towards the ownership guidelines
which must be met in 2009.
Retirement Income and Deferred Compensation
Historically, the executive officers of Otter Tail Corporation have provided Otter Tail Corporation
with long-term service. Otter Tail Corporation believes that this long-term service by its
executive officers has been fundamental to its success. Accordingly, Otter Tail Corporation
encourages long-term service by providing executive officers security in retirement through its
pension and supplemental retirement plans. The executive officers, including Mr. C. MacFarlane,
participate in the plans related to retirement income and deferred compensation.
11
Central to providing retirement security and encouraging long-term service by its executive
officers are the Otter Tail Corporation Pension Plan (Pension Plan) and non-qualified Executive
Survivor and Supplemental Retirement Plan (ESSRP). Combined, these plans deliver a defined
pension benefit that increases with years of service and compensation. A further description of the
benefits under the plan is found in the narrative description to the Pension Benefits Table.
The executive officers, including Mr. C. MacFarlane, may elect to participate in a non-qualified
deferred compensation plan. The plan offers a relatively low cost, competitive benefit consistent
with plans offered by other employers. Participation in the plan is limited to the executive
officers of Otter Tail Corporation and certain other employees of Otter Tail Corporation and its
subsidiaries. Under the plan, participants may defer up to 50% of their base pay and 100% of their
annual cash incentive compensation. The amounts deferred are segregated into one or more accounts
chosen by the participant and earn a return based upon the performance of the investment option
chosen by the participant. One account under the plan has a beginning distribution date coinciding
with retirement. Other accounts may have distribution dates determined by the participant. Deferred
contributions are made pre-tax. Each participant makes his or her own investment decisions on the
amounts deferred and is solely at risk for investment returns. There are no Otter Tail Corporation
contributions to the plan for executive officers and it is not at risk for individual investment
returns.
Otter Tail Corporation provides a 401(k) retirement savings plan which the employees of Otter Tail
Corporation, including the executive officers and Mr. C MacFarlane, may participate. The plan
permits all employees to set aside a portion of their income into the 401(k) retirement savings
plan and Otter Tail Corporation matches 50% of the first 5% set aside by an employee up to the
statutory maximum. The participation of the executive officers is on precisely the same terms as
other participants in the plan.
Severance Benefits
Otter Tail Corporation has entered into change in control severance agreements with each of the
executive officers except Mr. C. MacFarlane, that provide financial protection in the event of a
change in control that disrupts the executive officers career. These agreements were revised and
the benefits reduced in 2007. These agreements are designed to attract and retain high caliber
executive officers, recognizing that change in control protections are commonly provided at
comparable companies with which Otter Tail Corporation competes for executive talent. In addition,
the change in control protections will enhance the impartiality and objectivity of the executive
officers in the event of a change in control situation and better ensure that shareholder interests
are protected. The protections contained in the change in control agreements provide for a double
trigger which means that there must be both a change in control and a termination of employment
for the provisions to apply. A more complete description of the change in control agreements is
found in the tabular disclosure in this proxy found at page 18.
Otter Tail Corporation has also entered into executive employment agreements with the executive
officers, except for Mr. C. MacFarlane. These agreements have been entered into by Otter Tail
Corporation to clearly define the obligations of Otter Tail Corporation and the benefits to the
executive officer upon termination from employment. These agreements are more fully described in
the tabular disclosure in this proxy found at page 18.
Deductibility of Executive Compensation
Section 162(m) of the Internal Revenue Code imposes limits on tax deductions for executive
compensation in excess of $1,000,000 paid to certain executive officers. It is the Compensation
Committees policy to take reasonable steps to preserve this tax deduction.
Report of Compensation Committee
The Compensation Committee of Otter Tail Corporations Board of Directors is composed of five
independent directors as defined by the NASDAQ Listing Standards, and operates under a written
charter adopted by the Board of Directors. The Compensation Committee reviewed and discussed with
management the foregoing CD&A. Based upon that review and discussion with management and its
independent review of the CD&A, the Compensation Committee has recommended to the Board of
Directors that the CD&A be included in this Proxy Statement and in Otter Tail Corporations Annual
Report on Form 10-K for the year ended December 31, 2007, filed with the SEC.
Arvid R. Liebe,
Chair
Dennis R.
Emmen
Edward J.
McIntyre
Nathan I.
Partain
Joyce
Nelson Schuette
12
Executive Compensation
The following tables and accompanying narrative disclosure and footnotes should be read in
conjunction with the CD&A, which sets forth the objectives of Otter Tail Corporations executive
compensation and benefit program.
Summary Compensation Table
The table below contains information about compensation for the last two fiscal years paid to the
individuals who served as Chief Executive Officer and Chief Financial Officer and each of the other
three most highly compensated executive officers who were serving as executive officers at the end
of 2007 (Named Executive Officers).
Summary Compensation Table
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Non-Equity |
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Change in |
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Incentive |
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Pension Value & |
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Stock |
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Option |
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Plan |
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Non-Qualified |
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All Other |
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Name and |
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Bonus |
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Awards |
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Awards |
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Compensation |
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Deferred Compensation |
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Compensation |
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Total |
Principal Position |
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Year |
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Salary ($) |
|
($)1 |
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($)2 |
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($)3 |
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($)4 |
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Earnings ($)5 |
|
($)6 |
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($) |
John D. Erickson |
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2007 |
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453,500 |
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799,264 |
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408,016 |
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534,915 |
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13,625 |
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2,209,320 |
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President & CEO |
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2006 |
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424,000 |
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772,349 |
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415,888 |
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15,100 |
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1,627,337 |
|
Kevin G. Moug |
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2007 |
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295,000 |
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342,945 |
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168,798 |
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226,222 |
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16,425 |
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1,049,390 |
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Chief Financial Officer |
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2006 |
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272,250 |
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317,582 |
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166,824 |
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163,746 |
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16,300 |
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936,702 |
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& Treasurer |
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Lauris N. Molbert |
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2007 |
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360,500 |
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623,334 |
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324,274 |
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484,722 |
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15,225 |
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1,808,055 |
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Executive Vice President |
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2006 |
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341,000 |
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548,235 |
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330,820 |
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333,687 |
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15,100 |
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1,568,842 |
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& COO |
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George A. Koeck |
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2007 |
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252,500 |
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241,866 |
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119,563 |
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296,078 |
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15,225 |
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925,232 |
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General Counsel & |
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2006 |
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241,250 |
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193,637 |
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121,863 |
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15,100 |
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571,850 |
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Corporate Secretary |
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Charles S. MacFarlane |
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2007 |
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313,250 |
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119,880 |
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117,453 |
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3,613 |
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59,940 |
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90,789 |
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8,537 |
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713,462 |
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President,
Other Tail |
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2006 |
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250,250 |
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63,500 |
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98,549 |
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10,840 |
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31,750 |
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70,738 |
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8,748 |
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534,375 |
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Power Company |
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(1) |
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In 2006 and 2007 Mr. C. MacFarlanes bonus was based upon his leadership in the development
of wind opportunities for Otter Tail Power Company and the development of Big Stone II and in
preparing for significant regulatory activities. It was awarded at the discretion of Mr.
Molbert. Except with respect to Mr. C. MacFarlane, Otter Tail Corporation awards cash bonuses
based solely on the achievement of certain performance targets and are thus reflected in the
Non-Equity Incentive Plan Compensation column of this table. |
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(2) |
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The amounts shown represent the expense recognized by Otter Tail Corporation for 2006 and
2007 determined in accordance with FAS 123R using the same assumptions as are described at
Note 7 to the consolidated financial statements in the Annual Report of Otter Tail Corporation
for 2006 and 2007 respectively. |
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(3) |
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The amounts shown represent the expense recognized by Otter Tail Corporation for 2006 and
2007 determined in accordance with FAS 123R using the same assumptions as are described at
Note 7 to the consolidated financial statements in the Annual Report of Otter Tail Corporation
for 2006 and 2007 respectively. |
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(4) |
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Non-Equity Incentive Plan Compensation represents awards earned during 2006 and 2007 for
achieving performance goals under the Executive Annual Incentive Plan. See CD&A for a more
detailed description. |
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(5) |
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This column represents the change in pension value and was determined utilizing the same
assumptions as are described at Note 12 to the consolidated financial statements in the Annual
Report of Otter Tail Corporation for each of 2006 and 2007. In 2006 the actual change in
pension for Mr. Erickson and Mr. Koeck was a reduction in pension value of ($806,956) for Mr.
Erickson and ($134,826) for Mr. Koeck. |
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(6) |
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Amounts of All Other Compensation for 2007 consists of (i) amounts contributed by Otter Tail
Corporation under the Otter Tail Corporation 401(k) retirement savings plan for 2007 as
follows: Mr. Erickson, $5,625; Mr. Molbert, $5,625; Mr. Moug, $5,625; Mr. Koeck, $5,625; Mr.
C. MacFarlane, $5,625; (ii) a car allowance as follows: Mr. Erickson, $8,000; Mr. Molbert,
$9,600; Mr. Moug, $10,800; Mr. Koeck, $9,600; and (iii) the amount of Otter Tail Corporations
contribution under the Employee Stock Ownership Plan for 2007 which was invested in common
shares for the account of Mr. C. MacFarlane, $2,912. |
13
Grants of Plan-Based Awards
The following table summarizes the 2007 grants of equity and non-equity awards to the Named
Executive Officers.
Grants of Plan-Based Awards
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All other |
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All other |
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Stock |
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Option |
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Awards: |
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Awards: |
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Estimated Future Payouts Under |
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Estimated Future Payouts Under |
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No. of |
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No. of |
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Grant Date Fair |
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Non-Equity Incentive Plan Awards2 |
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Equity Incentive Plan Awards3 |
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Shares of |
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Securities |
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Exercise or Base |
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Value of Stock |
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Threshold |
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Target |
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Maximum |
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Threshold |
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Target |
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Maximum |
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Stock or |
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Underlying |
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Price of Option |
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and Option |
Name |
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Grant Date1 |
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($) |
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($) |
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($) |
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(#) |
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(#) |
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(#) |
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Units (#)4 |
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Options(#) |
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Awards ($/Sh) |
|
Awards ($) |
John D. Erickson |
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09-April-07 |
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108,775 |
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435,100 |
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870,200 |
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29-Oct-07 |
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10,600 |
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21,200 |
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42,400 |
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6,500 |
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1,227,452 |
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Kevin G. Moug |
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09-April-07 |
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45,000 |
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180,000 |
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360,000 |
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29-Oct-07 |
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4,450 |
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8,900 |
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17,800 |
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2,700 |
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514,267 |
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Lauris N. Molbert |
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09-April-07 |
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86,450 |
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|
|
345,800 |
|
|
|
691,600 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
29-Oct-07 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
8,800 |
|
|
|
17,600 |
|
|
|
35,200 |
|
|
|
5,400 |
|
|
|
|
|
|
|
|
|
|
|
1,019,152 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
George A. Koeck |
|
09-April-07 |
|
|
31,875 |
|
|
|
127,500 |
|
|
|
255,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
29-Oct-07 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3,400 |
|
|
|
6,800 |
|
|
|
13,600 |
|
|
|
2,100 |
|
|
|
|
|
|
|
|
|
|
|
394,252 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Charles S. MacFarlane |
|
09-April-07 |
|
|
|
|
|
|
199,800 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3,450 |
|
|
|
|
|
|
|
|
|
|
|
103,741 |
|
|
|
|
(1) |
|
The grant date of all awards is the date of the Board of Directors action in which such award
is approved. |
|
(2) |
|
Represents awards granted to Mr. Erickson, Mr. Moug, Mr. Molbert and Mr. Koeck under the
Executive Annual Incentive Plan. The awards are contingent upon Otter Tail Corporation
reaching performance targets in three categories of performance: corporate earnings per share,
return on equity and cash flow from operations. Each executive is entitled to receive an award
in an amount of 25% to 200% of the target for each category based upon the performance of
Otter Tail Corporation in the category, provided Otter Tail Corporation meets the threshold
performance level. This plan and targets are more fully described in the CD&A. The amount
actually paid in 2007 is reported under Non-Equity Incentive Plan Compensation in the
Summary Compensation Table. |
|
|
|
Represents an incentive award granted to Mr. C. MacFarlane as determined on a basis consistent
with the plan described in the CD&A. There are two formula driven measures, regulated utility
return on equity and utility return on invested capital. The third measure is individual
performance and is based primarily upon performance against key performance indicators as
described in the CD&A. This plan and targets are more fully described in the CD&A. The amount
actually paid in 2007 is reported under Non-Equity Incentive Plan Compensation in the Summary
Compensation Table. |
|
(3) |
|
Represents grants of performance shares to each of Mr. Erickson, Mr. Moug, Mr. Molbert, and
Mr. Koeck that vest dependent upon the three year total shareholder return as compared to the
total shareholder returns for the companies comprising the Edison Electric Institute Index.
The awards of performance shares are more fully described in the CD&A. |
|
(4) |
|
Represents restricted stock grants to Mr. Erickson, Mr. Moug, Mr. Molbert and Mr. Koeck that
vest ratably on April 8, 2008, April 8, 2009, April 8, 2010 and April 8, 2011 provided they
are employed by Otter Tail Corporation on those dates. The executive officers have voting and
dividend rights in the restricted shares. Represents a restricted stock unit grant to Mr. C.
MacFarlane received in 2007. The restricted stock units vest into Otter Tail Corporation
common shares on April 8, 2011 provided Mr. C. MacFarlane is employed by Otter Tail Power
Company on that date. Mr. C. MacFarlane does not have dividend or voting rights for the
restricted stock units until they vest. |
14
Outstanding Equity Awards at Fiscal Year End
The following table summarizes the total outstanding equity awards as of December 31, 2007 for the
Named Executive Officers:
Outstanding Equity Awards at Fiscal Year-end
|
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|
Option Awards |
|
|
Stock Awards |
|
|
|
|
|
|
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|
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Equity Incentive |
|
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|
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|
|
|
|
Equity Incentive |
|
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|
Equity Incentive |
|
Plan Awards: |
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Plan Awards: |
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Market |
|
Plan Awards: |
|
Market or |
|
|
Number of |
|
Number of |
|
Number of |
|
|
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|
|
|
Number of |
|
Value of |
|
Number of |
|
Payout Value |
|
|
Securities |
|
Securities |
|
Securities |
|
|
|
|
|
|
|
|
|
|
Shares or |
|
Shares or |
|
Unearned |
|
of Unearned |
|
|
Underlying |
|
Underlying |
|
Underlying |
|
|
|
|
|
|
|
|
|
|
Units of |
|
Units of |
|
Shares, Units |
|
Shares, Units |
|
|
Unexercised |
|
Unexercised |
|
Unexercised |
|
Option |
|
Option |
|
|
Stock That |
|
Stock That |
|
or Other Rights |
|
or Other Rights |
|
|
Options (#) |
|
Options (#) |
|
Unearned |
|
Exercise |
|
Expiration |
|
|
Have Not |
|
Have Not |
|
That Have Not |
|
That Have Not |
Name |
|
Exercisable |
|
Unexercisable |
|
Options (#) |
|
Price ($) |
|
Date |
|
|
Vested (#)1 |
|
Vested ($)1 |
|
Vested (#)2 |
|
Vested ($)2 |
John D. Erickson |
|
|
16,000 |
|
|
|
|
|
|
|
|
|
|
|
19.19 |
|
|
23-Feb-09 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
25,000 |
|
|
|
|
|
|
|
|
|
|
|
19.75 |
|
|
10-Apr-10 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
75,000 |
|
|
|
|
|
|
|
|
|
|
|
26.25 |
|
|
09-Apr-11 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,500 |
|
|
|
224,900 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
34,200 |
|
|
|
1,183,320 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
42,400 |
|
|
|
1,467,040 |
|
Kevin G. Moug |
|
|
15,000 |
|
|
|
|
|
|
|
|
|
|
|
26.25 |
|
|
09-Apr-11 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2,700 |
|
|
|
93,420 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
16,050 |
|
|
|
555,330 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
17,800 |
|
|
|
615,880 |
|
Lauris N. Molbert |
|
|
30,000 |
|
|
|
|
|
|
|
|
|
|
|
26.25 |
|
|
09-Apr-11 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5,400 |
|
|
|
186,840 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
26,700 |
|
|
|
923,820 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
35,200 |
|
|
|
1,217,920 |
|
George A. Koeck |
|
|
3,400 |
|
|
|
|
|
|
|
|
|
|
|
26.25 |
|
|
09-Apr-11 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2,100 |
|
|
|
72,660 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
11,100 |
|
|
|
384,060 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
13,600 |
|
|
|
470,560 |
|
Charles S. MacFarlane |
|
|
10,000 |
|
|
|
|
|
|
|
|
|
|
|
29.74 |
|
|
10-Dec-11 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
8,000 |
|
|
|
|
|
|
|
|
|
|
|
27.25 |
|
|
14-Apr-13 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3,000 |
|
|
|
|
|
|
|
|
|
|
|
26.50 |
|
|
12-Apr-14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3,000 |
|
|
|
|
|
|
|
|
|
|
|
24.93 |
|
|
11-Apr-15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
10,000 |
|
|
|
346,000 |
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
The unvested shares of restricted stock for Mr. Erickson, Mr. Moug, Mr. Molbert and Mr.
Koeck vest ratably on April 8,
2008, April 8, 2009, April 8, 2010 and April 8, 2011. The unvested shares of restricted stock for
Mr. C. MacFarlane vest on
April 8, 2008 and April 8, 2009. The restricted stock units of Mr. C. MacFarlane vest on April
8, 2010 and April 8, 2011. |
|
(2) |
|
The unvested performance shares for Mr. Erickson, Mr. Moug, Mr. Molbert and Mr. Koeck are
reported at maximum as
required by rule. The actual number of shares paid, which may range from zero to maximum, shall
be determined by the
Compensation Committee after it determines whether the performance goals have been met at the
conclusion of 2008 and
2009. This typically occurs in February of each year. |
Option Exercises and Stock Vested in Last Fiscal Year
The following table provides information on option exercises and stock vested in 2007 related to
the Named Executive Officers and the resulting value realized.
Option Exercises & Stock Vested
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards |
|
Stock Awards |
|
|
Number of Shares Acquired |
|
Value Realized on Exercise |
|
Number of Shares |
|
Value Realized on |
Name |
|
on Exercise (#) |
|
($)1 |
|
Acquired on Vesting (#) |
|
Vesting ($)1 |
John D. Erickson |
|
|
|
|
|
|
|
|
|
|
18,300 |
|
|
|
620,664 |
|
Kevin G. Moug |
|
|
10,000 |
|
|
|
101,353 |
|
|
|
7,350 |
|
|
|
247,863 |
|
Lauris N. Molbert |
|
|
20,000 |
|
|
|
155,064 |
|
|
|
12,750 |
|
|
|
430,650 |
|
George A. Koeck |
|
|
16,600 |
|
|
|
128,914 |
|
|
|
4,150 |
|
|
|
139,617 |
|
Charles S. MacFarlane |
|
|
3,000 |
|
|
|
15,480 |
|
|
|
2,000 |
|
|
|
70,180 |
|
|
|
|
(1) |
|
The value realized on the exercise of stock options is the difference between the fair
market value of Otter Tail Corporations common shares at the time of exercise and the
exercise price contained in the award agreement of the stock option. The value realized on
the vesting of stock awards is the fair market value of Otter Tail Corporations common
shares at the time of vesting. The fair market value as used in this table is the average of
the high and low price of Otter Tail Corporations common shares on the date of exercise or
vesting. |
15
Pension and Supplemental Retirement Plans
The Pension Plan is a tax-qualified defined benefit pension plan. All employees of Otter Tail
Corporation, including Otter Tail Power Company employees hired prior to September 1, 2006, are
eligible to participate in the Pension Plan. Benefits for Mr. Erickson, Mr. Moug, Mr. Molbert, and
Mr. Koeck are determined by multiplying 37% of final average earnings (as defined in the Plan) by a
fraction the numerator of which is the number of years of benefit accrual service up to 30 years
and the denominator of which is 30. For these executive officers, final average earnings is
determined using the 42 consecutive months out of the last 10 consecutive years prior to the
participants retirement which produces the highest average salary. For Mr. C. MacFarlane, the
benefit is determined by multiplying 38% of his final average earnings by a fraction the numerator
of which is the number of years of benefit accrual service up to 30 years and the denominator of
which is 30. Final average earnings for Mr. C. MacFarlane is determined by using the 30 consecutive
months out of the last 10 years prior to the participants retirement that produces the highest
average salary. A full pension benefit is paid if the executive officer retires after he or she
reaches age 62. If the executive officer commences payment prior to age 62, there is a reduction in
pension benefit on a scale beginning at 5% at age 61 and ending at 39% at age 55, the earliest age
at which the pension benefit may be received. The plan does not provide for a lump sum
distribution. The plan does not contemplate, nor have there been granted, additional years of
credited service.
Each of the Named Executive Officers participates in the ESSRP. Participation in the ESSRP is
determined by the Board of Directors. The ESSRP was amended and restated effective January 1, 2005
and amended again effective January 1, 2006. The principal effect of the restatement is to reduce
future benefits under the ESSRP and reduce costs to Otter Tail Corporation. Mr. Erickson and Mr.
Koeck will receive retirement benefits under the ESSRP equal to the greater of the following:
(1) |
|
A benefit equal to 70% of the participants final average earnings (as defined in the ESSRP)
offset by the participants social
security benefit and the amount of the participants benefit from Otter Tail Corporations
tax-qualified defined benefit Pension
Plan; provided that the amount of this benefit will not increase after December 31, 2010. If
this benefit is applicable, it will
be paid for 15 years to the participant or the participants beneficiary, or for such longer
period of time as the participant lives.
Final average earnings under the ESSRP is the average of the participants total cash payments
(base salary and bonus) paid
to the participant during the highest consecutive 42 months in the 10 years prior to the date as
of which final average earnings
is determined. |
|
(2) |
|
The benefit calculated under Otter Tail Corporations tax-qualified defined benefit Pension
Plan, modified to include the
participants bonus in the computation of covered compensation and to exclude any statutory
compensation and benefits limit,
and offset by the participants benefit from the tax-qualified defined benefit Pension Plan. If
this benefit is applicable, it will
be paid in the same form as the participants tax-qualified defined benefit Pension Plan
benefit. |
Mr. Moug, Mr. Molbert and Mr. C. MacFarlane will receive retirement benefits under the ESSRP
equal to the greater of the following:
(1) |
|
A benefit equal to 65% of the participants final average earnings (as defined in the ESSRP)
offset by the participants social
security benefit and the amount of the participants benefit from Otter Tail Corporations
tax-qualified defined benefit Pension
Plan; provided that the amount of this benefit will not increase after December 31, 2010. The
benefit amount accrues over a
15 year period. If this benefit is applicable, it will be paid for 15 years to the participant
or the participants beneficiary, or
for such longer period of time as the participant lives. Final average earnings for Mr. Moug and
Mr. Molbert is defined in
the same manner as for Mr. Erickson and Mr. Koeck. Final average earnings for Mr. C. MacFarlane
is defined as the average
of the total cash payments (base salary and bonus) paid to the participant during the highest
consecutive 30 months in the 10
years prior to the date as of which final average earnings is determined. |
|
(2) |
|
The benefit calculated under Otter Tail Corporations tax-qualified defined benefit Pension
Plan, modified to include the
participants bonus in the computation of covered compensation and to exclude any statutory
compensation and benefit limits,
and offset by the participants benefit from the tax-qualified defined Pension Plan. If this
benefit is applicable, it will be paid
in the same form as the participants tax-qualified defined benefit Pension Plan benefit. |
The executive officers are all vested in their benefits under the ESSRP. Mr. Moug, Mr. Molbert and
Mr. Koeck were granted an additional 5, 6.5, and 3.6 years of service, respectively, under the
ESSRP as of January 1, 2005. These increases were designed to more equitably apply the reduction in
benefits caused by the January 1, 2005 Amendment to the ESSRP. The ESSRP does not provide for a
lump sum distribution.
If an executive officer under the ESSRP dies while employed by Otter Tail Corporation, Otter Tail
Corporation will pay the participants beneficiary an amount equal to four times the participants
annual salary and bonus at the time of death. If an executive officer under the ESSRP dies after
retirement or dies after termination for other reasons with a vested benefit, Otter Tail
Corporation will pay the participants beneficiary a lesser amount, depending upon the executive
officers age at death and his or her vested percentage.
If an executive officer retires prior to age 62 or terminates prior to retirement, with a vested
benefit in the ESSRP, the executive officer will receive a reduced benefit amount. If a participant
dies while still employed, his or her beneficiary will receive the actuarial equivalent of the
participants benefit in 15 annual installments. Upon a change in control (as defined in the
ESSRP), or in the event of the death of the executive officer while actively employed by Otter Tail
Corporation, the executive officer becomes 100% vested in his or her accrued benefit. In the event
of disability, years of credited service and years of participation
continue to accrue under the ESSRP until such time as payments under Otter Tail Corporations long-term
disability plan end. The Board of Directors has the right to amend, suspend or terminate the ESSRP,
but no such action can reduce the benefits already accrued.
16
The following table summarizes the number of years of credited service and present accumulated
value of the pension benefits for the Named Executive Officers under the Otter Tail Corporation
Pension Plan and ESSRP.
Pension Benefits
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Present Value of |
|
Payments During |
|
|
|
|
|
|
Number of Years |
|
Accumulated |
|
Last Fiscal Year |
Name |
|
Plan Name |
|
Credited Service (#) |
|
Benefit ($)1 |
|
($) |
John D. Erickson |
|
Pension Plan |
|
|
27.50 |
|
|
|
510,000 |
|
|
|
|
|
|
|
ESSRP |
|
|
13.00 |
|
|
|
2,659,805 |
|
|
|
|
|
Kevin G. Moug |
|
Pension Plan |
|
|
6.00 |
|
|
|
104,000 |
|
|
|
|
|
|
|
ESSRP |
|
11.002 |
|
|
900,444 |
|
|
|
|
|
Lauris N. Molbert |
|
Pension Plan |
|
|
6.00 |
|
|
|
118,000 |
|
|
|
|
|
|
|
ESSRP |
|
|
12.50 |
3 |
|
|
1,986,696 |
|
|
|
|
|
George A. Koeck |
|
Pension Plan |
|
|
8.33 |
|
|
|
213,000 |
|
|
|
|
|
|
|
ESSRP |
|
|
11.60 |
4 |
|
|
1,137,035 |
|
|
|
|
|
Charles S. MacFarlane |
|
Pension Plan |
|
|
6.08 |
|
|
|
76,000 |
|
|
|
|
|
|
|
ESSRP |
|
|
6.00 |
|
|
|
243,008 |
|
|
|
|
|
|
|
|
(1) |
|
The present value of the accumulated benefit is calculated in accordance with Financial
Accounting Standard 87. See
Note 12 to the consolidated financial statements in the 2007 Annual Report of Otter Tail
Corporation for the policy and assumptions made in the valuation of this accumulated benefit. |
|
(2) |
|
Includes 5 years of additional credited service which results in an additional accumulated
benefit at present value of $505,060. |
|
(3) |
|
Includes 6.5 years of additional credited service which results in an additional accumulated
benefit at present value of $1,159,031. |
|
(4) |
|
Includes 3.6 years of additional credited service which results in an additional accumulated
benefit at present value of $340,637. |
Non-Qualified Deferred Compensation
The following table presents information on non-qualified deferred compensation for the Named
Executive Officers:
Non-Qualified Deferred Compensation1
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Executive |
|
Registrant |
|
Aggregate |
|
Aggregate |
|
Aggregate |
|
|
Contributions |
|
Contributions in |
|
Earnings in |
|
Withdrawals/ |
|
Balance at Last |
Name |
|
in Last FY ($)2 |
|
Last FY ($) |
|
Last FY ($)2 |
|
Distributions ($) |
|
FYE ($)3 |
John D. Erickson |
|
|
|
|
|
|
|
|
|
|
53,899 |
|
|
|
|
|
|
|
602,193 |
|
Kevin G. Moug |
|
|
14,708 |
|
|
|
|
|
|
|
8,143 |
|
|
|
|
|
|
|
162,326 |
|
Lauris N. Molbert |
|
|
45,205 |
|
|
|
|
|
|
|
20,827 |
|
|
|
|
|
|
|
324,907 |
|
George A. Koeck |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Charles S. MacFarlane |
|
|
31,325 |
|
|
|
|
|
|
|
39,000 |
|
|
|
|
|
|
|
332,771 |
|
|
|
|
(1) |
|
The terms of Otter Tail Corporations non-qualified deferred compensation plan are described in
the CD&A. |
|
(2) |
|
The amounts reported in the Executive Contributions column are also reported as
compensation to the Named Executive
Officers in the Summary Compensation Table while the amounts in the Aggregate Earnings
column are not. |
|
(3) |
|
The amounts related to Executive Contributions reported in this column were previously
reported in Summary Compensation
Tables of Otter Tail Corporation, while the amounts related to Aggregate Earnings were not. |
Potential Termination Payments Upon a Change in Control
In 2007 Otter Tail Corporation entered into revised change in control severance agreements (the
Severance Agreements) with Mr. Erickson, Mr. Moug, Mr. Molbert, and Mr. Koeck. These Severance
Agreements contain significantly reduced benefits from the agreements reported in the past, due
primarily to reducing from 3 years to 2 years the multiplier for severance pay and benefits and
eliminating the tax gross-up provisions. The Severance Agreements provide for certain payments and
other benefits if, following a Change in Control, Otter Tail Corporation terminates the executive
officers employment without Cause or the executive officer terminates his employment for Good
Reason. Such payments and benefits include: (i) severance pay equal to two times the sum of the
executive officers salary (at the highest annual rate in effect during the two years prior to the
termination) and average annual bonus (for the two years prior to the termination); (ii) two years
of continued life, health, and disability insurance; (iii) the payment of legal fees and expenses
relating to the termination; and (iv) the termination of any noncompetition arrangement between
Otter Tail Corporation and the executive officer. Under the Severance Agreements, Cause is
defined as willful and continued failure to perform duties and obligations or willful misconduct
materially injurious
17
to Otter Tail Corporation; Good Reason is defined to include a change in the employees
responsibility or status, a reduction in salary or benefits, or a mandatory relocation; and
Change in Control is defined to include a change in control of the type required to be
disclosed under SEC proxy rules, acquisition by a person or group of 35% of the outstanding
voting stock of Otter Tail Corporation, a proxy fight or contested election which results in
Continuing Directors (as defined in the Agreements) not constituting a majority of Otter Tail
Corporations Board of Directors, or another event the majority of the Continuing Directors
determines to be a Change in Control.
Potential Termination Payments due Outside a Change in Control
Otter Tail Corporation has entered into employment agreements (the Employment Agreements) with
Mr. Erickson, Mr. Moug, Mr. Molbert, and Mr. Koeck. The Employment Agreements provide that if
Otter Tail Corporation terminates the employment of one of the executive officers for Cause or if
one of the executive officers terminates the employment relationship without Good Reason (as
defined in the Employment Agreements) that the executive officer shall receive base pay and
benefits through the date of termination. Alternatively, if Otter Tail Corporation terminates the
employment of one of the executive officers for any other reason, or if one of the executive
officers terminates the employment relationship for Good Reason, Otter Tail Corporation shall pay
a severance payment equal to 1.5 times the sum of the executive officers base pay plus his most
recent annual cash incentive payment in full satisfaction of Otter Tail Corporations obligations
to the executive officer.
The following table presents information regarding potential payments pursuant to the agreements
described above upon termination or change in control for each of the executive officers named
below assuming the event took place on December 31, 2007.
Summary of Termination Provisions
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
No Change in Control |
|
|
|
|
|
|
|
|
For Cause ($) |
|
Death/Disability ($) |
|
Without Cause ($) |
|
Change in Control ($) |
John D. Erickson1
|
|
|
|
|
1,522,400 |
|
|
|
2,833,232 |
|
|
|
3,669,231 |
|
Kevin G. Moug2
|
|
|
|
|
678,160 |
|
|
|
1,378,396 |
|
|
|
2,095,419 |
|
Lauris N. Molbert3
|
|
|
|
|
1,224,840 |
|
|
|
2,267,070 |
|
|
|
3,411,783 |
|
George A. Koeck4
|
|
|
|
|
491,320 |
|
|
|
1,056,615 |
|
|
|
1,683,155 |
|
Charles S. MacFarlane5
|
|
|
|
|
|
|
|
|
|
|
|
|
200,138 |
|
|
|
|
(1) |
|
For Mr. Erickson, Death/Disability consists of performance shares vesting at target in
the amount of $1,522,400; Without Cause
consists of performance shares vesting at target in the amount of $1,522,400, and severance in
the amount of $1,310,832; Upon
a Change in Control consists of performance shares vesting at target in the amount of
$1,522,400, severance in the amount of
$1,888,694, restricted stock vesting in the amount of $224,900, and a health benefit in the
amount of $33,237. |
|
(2) |
|
For Mr. Moug, Death/Disability consists of performance shares vesting at target in the
amount of $678,160; Without Cause
consists of performance shares vesting at target in the amount of $678,160 and severance in
the amount of $700,236; Upon
a Change in Control consists of performance shares vesting at target in the amount of
$678,160, severance in the amount of
$988,078, restricted stock vesting in the amount of $93,420, three additional years of
credited service under the ESSRP in the
amount of $303,037, and a health benefit in the amount of $32,724. |
|
(3) |
|
For Mr. Molbert, Death/Disability consists of performance shares vesting at target in the
amount of $1,224,840; Without
Cause consists of performance shares vesting at target in the amount of $1,224,840, and
severance in the amount of
$1,042,230; Upon a Change in Control consists of performance shares vesting at target in the
amount of $1,224,840,
severance in the amount of $1,523,812, restricted stock vesting in the amount of $186,840,
three additional years of credited
service under the ESSRP in the amount of $445,781, and a health benefit in the amount of
$30,510. |
|
(4) |
|
For Mr. Koeck, Death/Disability consists of performance shares vesting at target in the
amount of $491,320; Without Cause
consists of performance shares vesting at target in the amount of $491,320, and severance in
the amount of $565,295; Upon
a Change in Control consists of performance shares vesting at target in the amount of
$491,320, severance in the amount of
$803,966, restricted stock vesting in the amount of $72,660, three additional years of
credited service under the ESSRP in the
amount of $282,287, and a health benefit in the amount of $32,922. |
|
(5) |
|
Mr. C. MacFarlane does not have a Change in Control agreement, but he would receive three
additional years of credited
service under the ESSRP in the event of a change in control in the amount of $200,138. |
Report of Audit Committee
The Audit Committee of Otter Tail Corporations Board of Directors is composed of five
independent Directors (as defined by the NASDAQ Listing Standards), and operates under a written
charter adopted by the Board of Directors. The Audit Committee retains and supervises Otter Tail
Corporations independent registered public accounting firm, currently Deloitte & Touche LLP.
Management is responsible for Otter Tail Corporations internal controls and the financial
reporting process. The independent registered public accounting firm is responsible for
performing an independent audit of Otter Tail Corporations consolidated financial statements in
accordance with generally accepted auditing standards and to issue a report thereon. The Audit
Committees responsibility is to monitor and oversee these processes.
18
In this context, the Audit Committee met and held discussions with management and the independent
registered public accounting firm. Management represented to the Audit Committee that Otter Tail
Corporations consolidated financial statements were prepared in accordance with generally accepted
accounting principles, and the Audit Committee reviewed and discussed the consolidated financial
statements with management and the independent registered public accounting firm. The Audit
Committee discussed with the independent registered public accounting firm matters required to be
discussed by Statement on Auditing Standards No. 61 (Communications with Audit Committees, as
amended). Otter Tail Corporations independent registered public accounting firm also provided to
the Audit Committee the written disclosures required by Independence Standards Board Standard No. 1
(Independence Discussions with Audit Committees), and the Audit Committee discussed with the
independent registered public accounting firm that firms independence.
Based on the Audit Committees discussions with management and the independent registered public
accounting firm and the Audit Committees review of the consolidated financial statements and the
report of the independent registered public accounting firm to the Audit Committee, the Audit
Committee recommended to the Board of Directors that the audited consolidated financial statements
be included in Otter Tail Corporations Annual Report on Form 10-K for the year ended December 31,
2007, filed with the SEC.
Nathan I. Partain,
Chair
Karen M. Bohn
Dennis R. Emmen
Edward J. McIntyre
Gary J. Spies
Ratification of Independent Registered
Public Accounting Firm
At the Annual Meeting of Shareholders, the Board of Directors will propose that shareholders ratify
the appointment of the firm of Deloitte & Touche LLP as the independent registered public
accounting firm to audit the consolidated financial statements of Otter Tail Corporation for 2008.
This firm has no direct or indirect financial interest in Otter Tail Corporation.
The Audit Committee of Otter Tail Corporations Board of Directors has appointed Deloitte & Touche
LLP as our independent registered public accounting firm for 2008. Shareholder ratification of the
appointment of Deloitte & Touche LLP as our independent registered public accounting firm is not
required by our bylaws or otherwise. However, the Board of Directors is submitting the appointment
of Deloitte & Touche LLP to the shareholders for ratification as a matter of good corporate
practice. If the shareholders fail to ratify the appointment, the Audit Committee will reconsider
whether or not to retain that firm. Even if the appointment is ratified, the Audit Committee, which
is solely responsible for appointing and terminating our independent registered public accounting
firm, may in its discretion, direct the appointment of a different independent registered public
accounting firm at any time during the year if it determines that such a change would be in the
best interests of Otter Tail Corporation and its shareholders.
A partner of the independent registered public accounting firm of Deloitte & Touche LLP will be
present at the annual meeting to answer questions and to make a statement if he or she desires to
do so. An affirmative vote of a majority of the common shares present and entitled to vote with
respect to the ratification of the independent registered public accounting firm is required for
ratification. Proxies, unless otherwise directed thereon, will be voted in favor of this proposal.
The Board of Directors recommends a vote FOR the ratification of Deloitte & Touche LLP as the
independent registered public accounting firm for 2008.
Fees
Aggregate fees that Deloitte & Touche LLP, the member firms of Deloitte Touche Tohmatsu, and
their respective affiliates (collectively, the Deloitte Entities) billed to Otter Tail
Corporation for 2007 and 2006 are as follows:
|
|
|
|
|
|
|
|
|
Fees for Professional Services |
|
|
|
2007 |
|
|
2006 |
|
Total Audit Fees |
|
$ |
1,255,300 |
(a) |
|
$ |
1,200,000 |
(b) |
Audit-Related Fees |
|
|
8,000 |
(c) |
|
|
17,080 |
(d) |
|
|
|
|
|
|
|
Total Audit and Audit-Related Fees |
|
|
1,263,300 |
|
|
|
1,217,080 |
|
All Other Fees |
|
|
109,144 |
(e) |
|
|
50,640 |
(f) |
|
|
|
|
|
|
|
Total Fees Paid to Deloitte Entities |
|
$ |
1,372,444 |
|
|
$ |
1,267,720 |
|
|
|
|
|
|
|
|
|
|
|
(a) |
|
2007 audit fees, per engagement letter, of $1,135,000 estimated expenses for the 2007 audit
of $80,000, and fees related to
the adoption of a new accounting standard of $40,300. |
|
(b) |
|
2006 audit fees, per engagement letter, of $1,120,000 estimated expenses for the 2006 audit of
$80,000. |
19
(c) |
|
2007 fees of $8,000 related to a Form S-3 filing with the Securities and Exchange Commission. |
|
(d) |
|
2006 fees of $7,740 related to the North Dakota Department of Health agreed-upon procedures,
$5,500 related to the 2006
SEC comment letter, and $3,840 related to the Form S-8 filing. |
|
(e) |
|
Includes fees for tax planning and miscellaneous issues of $109,144. |
|
(f) |
|
Includes fees for tax planning and miscellaneous issues of $36,265 and IRS e-filing assistance
of $14,375. |
Pre-Approval of Audit/Non-Audit Services Policy
Otter Tail Corporations Audit Committee has adopted, and the Board of Directors has ratified, the
Audit and Non-Audit Services Pre-Approval Policy which sets forth the procedures and the conditions
pursuant to which services proposed to be performed by the independent registered public accounting
firm may be pre-approved. The independent registered public accounting firm has reviewed this
policy and believes that implementation of the policy will not adversely affect the firms
independence.
Four categories of services have been defined by Otter Tail Corporation within the policy to
provide a consistent framework for assessment, decision-making, approval and reporting. The
following is a summary of the key provisions of the policy.
Audit services are specified services directly related to performing the independent audit of Otter
Tail Corporation and its subsidiaries. The independent registered public accounting firm will
submit to the Audit Committee for pre-approval the scope and estimated fees associated with the
current year audit at the August Audit Committee meeting.
Audit-related services are specified services that are related extensions of audit services and are
logically performed by the independent registered public accounting firm. Additional services
exceeding the specified pre-approved limits require specific Audit Committee approval.
Tax services are specified services related to tax matters. Using the independent registered public
accounting firm for these matters creates efficiencies, minimizes disruption, or preserves
confidentiality. Additional services exceeding the specified pre-approved limits, or adding service
types to the pre-approved list, requires specific Audit Committee approval.
Other services include (a) synergistic services for which utilizing the independent registered
public accounting firm creates efficiencies, minimizes disruption, or preserves confidentiality, or
(b) unique qualifications services for which management has determined that the independent
registered public accounting firm possesses unique or superior qualifications to provide the
services. Additional services exceeding the specified pre-approved limits, or adding service types
to the pre-approved list, requires specific Audit Committee approval.
Restricted non-audit services include nine specific restricted services outlined in the SECs
final rule on auditor independence issued January 28, 2003. These services are not to be performed
by the independent registered public accounting firm.
During 2006 and 2007, all of the services provided by Deloitte Entities for the services described
above under audit fees, audit-related fees, tax fees, and all other fees were pre-approved by the
Audit Committee consistent with this procedure.
Policy and Procedures Regarding Transactions with Related Persons
The Board of Directors of Otter Tail Corporation has adopted a Policy and Procedures Regarding
Transactions with Related Persons. This policy delegates to the Audit Committee responsibility for
reviewing, approving, or ratifying transactions with Related Persons that are required to be
disclosed under the rules of the Securities and Exchange Commission. Under the policy, a Related
Person includes any of the directors or executive officers of Otter Tail Corporation, certain
shareholders, and their immediate families. The policy applies to transactions in which Otter Tail
Corporation is a participant and a Related Person will have a direct or indirect material interest,
and where the amount involved exceeds $120,000. Under the policy, management of Otter Tail
Corporation is responsible for disclosing to the Audit Committee all material information related
to any covered transaction in order to give the Audit Committee an opportunity to authorize,
approve, or ratify the covered transaction based upon its determination that the covered
transaction is fair and reasonable and on terms no less favorable to Otter Tail Corporation than
could be obtained in a comparable arms length transaction with an unrelated third party. A copy of
Policy and Procedures Regarding Transactions with Related Persons can be found at
www.ottertail.com.
At its February 16, 2007 meeting, the Audit Committee approved Otter Tail Corporation entering into
a Note Purchase Agreement with Cascade Investment L.L.C. pursuant to which Otter Tail Corporation
agreed to issue to Cascade, in a private placement transaction, $50 million aggregate principal
amount of Otter Tail Corporations senior notes due November 30, 2017. The transaction closed and
the Note was issued on December 14, 2007. The Note bears interest at a rate of 5.778% per annum. The
Cascade Note Purchase Agreement provides that Otter Tail Corporation may, at its option and upon
notice as described in the Cascade Note Purchase Agreement, prepay all or any part of the Cascade
Note (in an amount not less than 10% of the aggregate principal amount of the Cascade Note then
outstanding in the case of a partial prepayment) at 100% of the principal amount prepaid, together
with accrued interest and a make-whole amount. The Cascade Note Purchase Agreement also states that
in the event of a transfer of utility assets put event, Cascade has the right to require Otter Tail
Corporation to repurchase the Cascade Note in full, together with accrued interest and a make-whole
amount, on the terms and conditions specified in the Cascade Note Purchase Agreement.
20
The Cascade Note Purchase Agreement contains a number of restrictions on the businesses of Otter
Tail Corporation and its subsidiaries, including restrictions on the ability of Otter Tail
Corporation and certain of its subsidiaries to merge, sell assets, create or incur lines on assets,
guarantee the obligations of any other party, and engage in transactions with related parties. The
Cascade Note Purchase Agreement also contains covenants by Otter Tail Corporation not to permit its
debt-to-total capitalization ratio to exceed 60%, not to permit its interest charges coverage ratio
to be less than 1.5 to 1, determined as of the end of a fiscal quarter for the preceding
twelve-month period, and not to allow its priority debt to exceed 20% of total capitalization.
Otter Tail Corporations obligations under the Cascade Note Purchase Agreement are guaranteed by
certain of Otter Tail Corporations subsidiaries.
Cascade is considered a Related Person because it owns approximately 8.55% of Otter Tail
Corporations outstanding common shares as of February 15, 2008.
Shareholder Proposals for 2009 Annual Meeting
Any holder of common shares of Otter Tail Corporation who intends to present a proposal which may
properly be acted upon at the 2009 Annual Meeting of Shareholders of Otter Tail Corporation must
submit such proposal to Otter Tail Corporation so that it is received at Otter Tail Corporations
executive offices at 4334 18th Avenue SW, Suite 200, Box 9156, Fargo, North Dakota 58106-9156, on
or before November 5, 2008, for inclusion in Otter Tail Corporations Proxy Statement and form of
Proxy relating to that meeting.
If a holder of common shares wishes to present a proposal at the 2009 Annual Meeting of
Shareholders, but does not wish to include it in the Proxy Statement and form of Proxy relating to
that meeting, or wishes to nominate a candidate for Director, the holder must submit notice of the
proposal or nomination in accordance with the procedures provided in the Otter Tail Corporation
Bylaws to Otter Tail Corporations executive offices on or before January 14, 2009 in order for the
proposal to be considered timely.
Other Business
As of the date hereof, the Board of Directors of Otter Tail Corporation is aware of no other
proposals to be presented to the annual meeting, in addition to the items described above. If
any other matters properly come before the annual meeting, the proxies will vote thereon at
their discretion.
A copy of Otter Tail Corporations Annual Report on Form 10-K for the year ended December 31,
2007, including financial statements and schedules thereto, filed with the SEC, is available
without charge to shareholders. Address written requests to:
Corporate Secretary
Otter Tail Corporation
Box 9156
Fargo, ND 58106-9156
21
215 South Cascade Street
Box 496
Fergus Falls, Minnesota 56538-0496
4334 18th Avenue SW
Box 9156
Fargo, North Dakota 58106-9156
www.ottertail.com
215 South Cascade Street, Fergus Falls, MN 56537
SEE OTHER SIDE
This proxy will be voted as directed. In the absence of specific directions, the proxy will be
voted FOR the election of Directors, and FOR Item 2.
P/N
Please return upper portion in envelope provided.
PLEASE VOTE YOUR PROXY ...NOW!
Please vote your proxy promptly. This will help save the expense of follow-up letters to
shareholders who have not responded. We encourage you to vote by telephone or Internet. However,
if you prefer to vote by mail, please complete, sign and date the reverse side of this card. If
you vote by the Internet or telephone, please do not mail your proxy card.
If you elected to view proxy materials via the Internet, you will only receive this voting
instruction form. Please go to our website at www.ottertail.com/annual to view the annual report
and proxy statement online.
OTTER TAIL CORPORATION
ANNUAL MEETING OF SHAREHOLDERS
Monday, April 14, 2008
10:00 AM
ADMISSION TICKET
(OVER)
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ANNUAL MEETING
ADMISSION TICKET
|
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|
Admission ticket for Otter Tail Corporation Annual Meeting of Shareholders, April 14, 2008
at 10:00 a.m. at the Bigwood Event Center, 921 Western Avenue (Highway 210 West and I-94),
Fergus Falls, MN.
Number of individuals
Please present this ticket for admittance of shareholder(s) named above.
VOTING INSTRUCTIONS
You may vote your proxy in one of three ways.
Company Number: 664
Number:
VOTE BY THE INTERNET https://secure.ottertail.com/proxy
|
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|
Use the Internet to vote your proxy 24 hours a day, 7 days a week. |
|
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|
You will be prompted to enter the 3-digit company number and the 6-digit number, which are located in the box
to the right. |
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|
Internet voting will terminate at 12:00 noon C.D.T., April 11, 2008. |
|
VOTE BY TELEPHONE 1-888-514-5365
|
|
|
Use any touch-tone phone to vote your proxy 24 hours a day, 7 days a week. |
|
|
|
|
|
You will be prompted to enter the 3-digit company number and the 6-digit number which are located in the box to
the right. |
|
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|
Please note the following options: |
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|
Ø To vote as the Board of Directors recommends on All proposals: press 1 |
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|
Ø To vote on each item separately, press 0. You will then hear these instructions: |
|
Proposal 1: To vote FOR ALL nominees, press 1; to WITHHOLD FOR ALL nominees, press 9; to
WITHHOLD FOR AN INDIVIDUAL nominee, press 0.
Proposal 2: To vote FOR, press 1; AGAINST, press 9; ABSTAIN, press 0.
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|
Ø When asked, you must confirm your vote by pressing 1. |
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|
Phone voting will terminate at 12:00 noon C.D.T., April 11, 2008. |
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VOTE BY MAIL
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Mark, sign, and date your proxy card and return it in the
postage-paid envelope provided. |
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Do not mail the proxy card if you vote by phone or Internet. |
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Thank you for voting.
ò Please detach here ò
proxy
Solicited on Behalf of the Board of
Directors of OTTER TAIL CORPORATION
The undersigned hereby appoint KAREN BOHN AND JOYCE NELSON SCHUETTE (each with power to act alone
and with full power of substitution) the proxies of the undersigned to vote all common shares that
the undersigned is entitled to vote at the Annual Meeting of Otter Tail Corporation to be held
April 14, 2008, and at any adjournment thereof, and hereby directs that this proxy be voted as
instructed herein. The Board of Directors recommends voting for the election of Directors (Item 1),
for the ratification of Deloitte & Touche LLP as our independent registered public accounting firm
(Item 2).
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01) John D. Erickson
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02) Nathan I. Partain
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03) James B. Stake |
o FOR
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o FOR
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o FOR |
o WITHHOLD
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o WITHHOLD
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o WITHHOLD |
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2. |
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THE RATIFICATION OF DELOITTE & TOUCHE LLP as our independent registered public accounting firm. |
FOR o AGAINST o ABSTAIN o
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3. |
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In their discretion, the proxies are authorized to vote upon such other business as may properly
come before the meeting. |
Dated: , 2008
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Signature
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Signature, if held jointly |
Please sign exactly as name appears on other side. When signing as attorney, administrator,
trustee, or guardian, please give your full title.