UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement
Pursuant to Section 14(a) of
the Securities Exchange Act of 1934 (Amendment No. )
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Soliciting Material Pursuant to §240.14a-12 |
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6711 Columbia Gateway Drive, Suite 300 Columbia, Maryland
21046-2104 Facsimile 443-285-7650 www.copt.com NYSE: OFC |
To: Our Shareholders
From: Randall M. Griffin
Subject: Invitation to the Corporate Office Properties Trust 2007 Annual Meeting of Shareholders
You are cordially invited to attend our 2007 Annual Meeting of Shareholders to be held at 9:30 a.m. on May 17, 2007 at the corporate headquarters of Corporate Office Properties Trust at 6711 Columbia Gateway Drive, Suite 300, Columbia, Maryland 21046. At this years meeting, you will be asked to elect four members of our Board of Trustees. You will also be asked to vote on a proposal to extend the term of our Amended and Restated 1998 Long-Term Incentive Plan for a period of ten years.
In addition to the formal business to be transacted, we will make a presentation regarding our accomplishments in 2006 and other recent developments. You will also have the opportunity at this meeting to ask questions and make comments. Enclosed with this proxy statement are your proxy card and the 2006 Annual Report.
I look forward to seeing you at the Annual Meeting.
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/s/ Randall M. Griffin |
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Randall M. Griffin |
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President and Chief Executive Officer |
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6711 Columbia Gateway Drive, Suite 300 Columbia, Maryland
21046-2104 Facsimile 443-285-7650 www.copt.com NYSE: OFC |
April 6, 2007
Notice of Annual Meeting of Shareholders
Date: Thursday, May 17, 2007
Time: 9:30 a.m.
Place: Corporate Office Properties Trust
6711 Columbia Gateway Drive
Suite 300
Columbia, Maryland 21046
We will hold our Annual Meeting of Shareholders on May 17, 2007 at 9:30 a.m. at the corporate headquarters of Corporate Office Properties Trust. During the Annual Meeting, we will consider and take action on the following proposals:
1. To elect four Class III Trustees each for a term of three years;
2. To extend the term of our Amended and Restated 1998 Long-Term Incentive Plan for a period of ten (10) years; and
3. To transact any other business properly brought before the Annual Meeting.
You may vote at the meeting if you were a shareholder of record at the close of business on March 15, 2007.
By order of the Board of Trustees,
/s/ Karen M. Singer |
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Karen M. Singer |
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Senior Vice President, General Counsel and Secretary |
This proxy statement and the accompanying proxy card are being mailed, beginning on or about April 6, 2007, to owners of common shares of beneficial interest (common shares) of Corporate Office Properties Trust (the Company) in connection with the solicitation of proxies by the Board of Trustees for our 2007 Annual Meeting of Shareholders. This proxy procedure is being used to permit all holders of the common shares of Corporate Office Properties Trust to vote since many may be unable to attend the Annual Meeting in person. The Board of Trustees encourages you to read this document thoroughly and to take this opportunity to vote on the matters to be decided at the Annual Meeting. Corporate Office Properties Trusts current mailing address is 6711 Columbia Gateway Drive, Suite 300, Columbia, Maryland 21046. Corporate Office Properties Trusts Internet address is www.copt.com. The information on our Internet site is not part of this proxy statement.
1
The questions and answers set forth below provide general information regarding this proxy statement and our Annual Meeting of Shareholders.
When are our Annual Report to shareholders and this proxy statement first being sent to shareholders?
Our Annual Report to shareholders and this proxy statement are first being sent to shareholders beginning on or about April 6, 2007.
What will shareholders be voting on at the Annual Meeting?
1. The election of four Class III Trustees, each for a three-year term.
2. The approval of an extension of the term of our Amended and Restated 1998 Long-Term Incentive Plan for a period of ten (10) years.
3. Any other business that properly comes before the meeting for a vote.
Who is entitled to vote at the Annual Meeting and how many votes do they have?
Common shareholders of record at the close of business on March 15, 2007 may vote at the Annual Meeting. Each share has one vote. There were 46,743,001 common shares outstanding on March 15, 2007.
You must be present, or represented by proxy, at the Annual Meeting in order to vote your shares. Since many of our shareholders are unable to attend the Annual Meeting in person, we send proxy cards to all of our shareholders to enable them to vote.
A proxy is a person you appoint to vote on your behalf. If you vote by telephone, Internet or mail using the enclosed proxy card, your shares will be voted by the proxies identified on the proxy card.
You can vote using the proxy card in one of three ways:
1. By telephone. To vote by telephone, call the toll free number listed on your proxy card. You will need to follow the instructions on your proxy card and the prompts from the telephone voting system.
2. By Internet. To vote using the Internet, go to the website listed on your proxy card. You will need to follow the instructions on your proxy card and the website.
3. By mail. To vote by mail, simply mark, sign and date the enclosed proxy card and return it in the postage-paid envelope provided.
If you vote by telephone or by Internet, you should not return your proxy card.
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If you hold your shares through a broker, bank or other nominee, you will receive separate instructions from the nominee describing how to vote your shares.
If I vote using my proxy card, who am I designating as my proxy?
You will be designating Randall M. Griffin, our President and Chief Executive Officer, and Roger A. Waesche, Jr., our Executive Vice President and Chief Operating Officer, as your proxies. They may act on your behalf together or individually and will have the authority to appoint a substitute to act as proxy.
How will my proxy vote my shares?
Your proxy will vote according to the instructions on your proxy card. If you complete and return your proxy card but do not indicate your vote on business matters, your proxy will vote as follows:
· FOR each of the nominees for Trustee listed in Proposal 1; and
· FOR the extension of the term of our Amended and Restated 1998 Long-Term Incentive Plan for a period of ten years, as set forth in Proposal 2.
We do not intend to bring any other matter for a vote at the Annual Meeting, and we do not know of anyone else who intends to do so. However, your proxies are authorized to vote on your behalf, in their discretion, on any other business that properly comes before the Annual Meeting.
How do I revoke my proxy?
You may revoke your proxy at any time before your shares are voted at the Annual Meeting by:
· Notifying our Senior Vice President, General Counsel and Secretary, Karen M. Singer, in writing at our mailing address set forth on the first page of this proxy statement, that you are revoking your proxy;
· Executing a later dated proxy card; or
· Attending and voting by ballot at the Annual Meeting.
Who will count the votes?
An officer of Corporate Office Properties Trust will act as the inspector of election and will count the votes.
What constitutes a quorum?
As of March 15, 2007, Corporate Office Properties Trust had 46,743,001 common shares outstanding. A majority of the outstanding shares present or represented by proxy constitutes a quorum. If you sign and return your proxy card, your shares will be counted in determining the presence of a quorum, even if you withhold your vote. If a quorum is not present at the Annual Meeting, the shareholders present in person or by proxy may adjourn the meeting to a date not more than 120 days after March 15, 2007 until a quorum is present.
How will my vote be counted?
With respect to Proposal 1, the election of Trustees, votes may be cast in favor of or withheld from one or all nominees. Votes that are withheld will not be included in the vote.
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With respect to Proposal 2, the extension of the term of our Amended and Restated 1998 Long-Term Incentive Plan for a period of ten years:
· you may abstain and your abstention will have the same effect as a vote against extension of the plan; and
· we believe that if you hold your shares through a broker in street name and you do not give instructions to your broker to vote your shares with respect to extension of the plan, your broker will not vote your shares with respect to extension of the plan. Assuming that holders of at least a majority of the outstanding common shares cast a vote with respect to the approval of the extension of the term of our Amended and Restated 1998 Long-Term Incentive Plan, your brokers failure to vote your shares in this instance will have no effect on the vote because broker non-votes are not considered present at the meeting. If at least a majority of the common shares are not voted, your brokers failure to vote your shares will have the same effect as a vote against extension of the plan.
Our Trustees and executive officers owned 1.8% of our outstanding common shares as of March 15, 2007. Our Trustees and executive officers beneficially owned approximately 16.0% of our common shares as of March 15, 2007 (see the discussion under the heading Share Ownership of our Trustees, Executive Officers and 5% Beneficial Owners for more details).
What vote is required to elect Trustees?
Trustees are elected by a plurality of the votes, which means that the nominees with the most votes are elected.
What vote is required on other matters?
A majority of the votes cast at a meeting of shareholders is required to approve any other matter unless a greater vote is required by law or by the Companys Declaration of Trust. Generally, an abstention on such matters will not be considered a vote cast, and therefore will have no effect on the outcome of the vote on such matters, but will be counted in determining whether there is a quorum at the meeting. Where brokers are prohibited from exercising discretionary authority in voting for beneficial owners who have not provided voting instructions (commonly referred to as broker non-votes), these shares will not be considered votes cast, and therefore will have no effect on the outcome of the vote on such matters, but will be counted in determining whether there is a quorum at the meeting.
Our Board of Trustees is soliciting your proxy. The solicitation process is being conducted primarily by mail. However, proxies may also be solicited in person, by telephone or facsimile. Wells Fargo Bank, N.A., our transfer agent, will be assisting us for a fee of approximately $3,000, plus out-of-pocket expenses. We pay the cost of soliciting proxies and also reimburse stockbrokers and other custodians, nominees and fiduciaries for their reasonable out-of-pocket expenses for forwarding proxy and solicitation material to the owners of common shares.
When are shareholder proposals and Trustee nominations for our 2008 Annual Meeting due?
In accordance with our bylaws, notice relating to nominations for Trustees or proposed business to be considered at the 2008 Annual Meeting must be given no earlier than February 17, 2008 and no later than
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March 18, 2008. These requirements do not affect the deadline for submitting shareholder proposals for inclusion in the proxy statement (discussed in the question and answer below), nor do they apply to questions a shareholder may wish to ask at the meeting.
When are shareholder proposals intended to be included in the proxy statement for the 2008 Annual Meeting due?
Shareholders who wish to include proposals in the proxy statement must submit such proposals in accordance with regulations adopted by the Securities and Exchange Commission. Shareholder proposals for the 2008 Annual Meeting must be submitted in writing by December 4, 2007. In addition, shareholders may wish to have a proposal presented at the 2007 Annual Meeting but not to have such proposal included in the proxy statement. Pursuant to our bylaws, notice of any such proposal must be received by us between February 17, 2008 and March 18, 2008. If it is not received during this period, such proposal shall be deemed untimely for purposes of Rule 14a-4(c) under the Exchange Act, and, therefore, the proxies will have the right to exercise discretionary voting authority with respect to such proposal.
Any shareholder proposals must be submitted to Karen M. Singer, Senior Vice President, General Counsel and Secretary, at our mailing address set forth on the front page of this proxy statement. You should submit any proposal by a method that permits you to prove the date of delivery to us.
How can interested parties send communications to the Board of Trustees?
Any interested parties who wish to communicate with the members of our Board of Trustees may communicate with the independent Trustees or the chairperson of any of the committees of the Board of Trustees by e-mail or regular mail. Communications by e-mail should be sent to karen.singer@copt.com. Communications by regular mail should be sent to the attention of the Chairperson, Audit Committee; Chairperson, Compensation Committee; Chairperson, Nominating and Corporate Governance Committee; Chairperson, Investment Committee; or to the independent Trustees as a group to the Independent Trustees. In each case, the communication should be sent care of Karen M. Singer, Senior Vice President, General Counsel and Secretary, at our mailing address set forth on the front page of this proxy statement.
All communications received in accordance with this process will be reviewed by management to determine whether the communication requires immediate action. Management will pass on all communications received, or a summary of such communications, to the appropriate Trustee or Trustees. However, management reserves the right to disregard any communication that it determines is unduly hostile, threatening, illegal, does not reasonably relate to us or our business or is similarly inappropriate, and has the authority to discard or disregard any inappropriate communications or to take other appropriate actions with respect to any such inappropriate communications.
How can interested parties obtain information regarding our Corporate Governance Guidelines?
Our Board of Trustees has adopted Corporate Governance Guidelines to set forth our policies concerning overall governance practices. These Guidelines can be found in the investor relations section of our Internet website in the subsection entitled Corporate Governance. Our Internet website address is www.copt.com. Our Corporate Governance Guidelines are also available in print to any shareholder upon request. To the extent modifications are made to our Corporate Governance Guidelines, such modifications will be reflected on our Internet website.
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Proposal 1 Election of Trustees
The terms of our four Class III Trustees expire on May 17, 2007 at the Annual Meeting. Our Board of Trustees, at the recommendation of the Nominating and Corporate Governance Committee of the Board of Trustees, has nominated these Trustees, Jay H. Shidler, Clay W. Hamlin, III, Douglas M. Firstenberg and Kenneth S. Sweet, Jr. for re-election as Class III Trustees at the Annual Meeting. All of these nominees have agreed to serve a three-year term, if elected.
Jay H. Shidler, age 60, has been Chairman of our Board of Trustees since October 1997. Mr. Shidler is the founder and Managing Partner of The Shidler Group. A nationally acknowledged expert in real estate, investment and finance, Mr. Shidler has over 35 years of experience in real estate investment and has acquired and managed properties involving several billion dollars in aggregate value. Since 1970, Mr. Shidler has been directly involved in the acquisition and management of over 1,000 properties in 40 states and Canada. Mr. Shidler is a founder and Chairman of the Board of Directors of First Industrial Realty Trust, Inc. From 1998 through 2005, Mr. Shidler served as a director of Primus Guaranty, Ltd. (NYSE: PRS), a Bermuda company of which Mr. Shidler is a founder and whose subsidiary is a AAA-rated financial products company.
Clay W. Hamlin, III, age 62, has been a member of our Board of Trustees since 1997 and was appointed Vice Chairman effective April 1, 2005. He was our Chief Executive Officer from October 1997 until his retirement on April 1, 2005. From May 1989 until joining us, Mr. Hamlin was the Managing Partner of The Shidler Groups Mid-Atlantic region, where he supervised the acquisition, management and leasing of over four million square feet of commercial property. He has been active in the real estate business for over 30 years. Mr. Hamlin is a founding shareholder of First Industrial Realty Trust, Inc. and also serves as a Director/Trustee of TractManager, Inc. and the National Prostate Cancer Coalition.
Douglas M. Firstenberg, age 46, was appointed to our Board of Trustees by the Board on February 28, 2007. Mr. Firstenberg is a founding principal of Stonebridge Associates, Inc., a real estate development and advisory firm created in 1993, where he focuses on strategic planning and development projects with a primary role in major transaction negotiation. He has over 25 years of real estate investment and development experience, including construction and land development of in excess of four million square feet and more than $1.5 billion in value. Mr. Firstenberg is a member of the Board of Directors of the Montgomery College Foundation, the Duke Club of Washington and the NoMA Business Improvement District.
Kenneth S. Sweet, Jr., age 74, has been a member of our Board of Trustees since October 1997. Mr. Sweet has been Managing Partner and Chairman of Gordon Stuart Associates, a venture capital investment firm, since 1996. Mr. Sweet was Chairman of GSA Management, LLC and Managing Director of GS Capital, LP, a venture capital and real estate partnership that he founded, from 1994 to 2004. In 1971, Mr. Sweet founded K.S. Sweet Associates, which developed and managed over one billion dollars in real estate assets. From 1957 to 1971 he was with The Fidelity Mutual Life Insurance Company, serving as Financial Vice President and Chief Investment Officer from 1965 to 1971. Mr. Sweet served as a Director, Chairman of the Real Estate Committee and a member of the Finance Committee of Main Line Health until 2006. He is also a Trustee/Director of the Bryn Mawr Hospital Foundation, Main Line Realty (a real estate partnership between The Lankenau Foundation and Main Line Health), the Eisenhower Fellowship and the American Revolution Center.
If any of the nominees is unable to stand for election, which we do not presently contemplate, the Board of Trustees may provide for a lesser number of Trustees or designate a substitute. In the latter event, shares represented by proxies will be voted for a substitute nominee.
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The Board of Trustees recommends a vote FOR each of the nominees listed in Proposal 1.
A description of Proposal 2 begins on page 40 of this proxy statement.
Our Declaration of Trust provides for three classes of Trustees: Class I Trustees, Class II Trustees and Class III Trustees. You will elect successors to our Class III Trustees at the 2007 Annual Meeting of Shareholders. Our shareholders will elect successors to our Class I Trustees in 2008 and to our Class II Trustees in 2009. All Trustees will be elected for three-year terms.
Besides the four nominees for election, who are the other members of our Board of Trustees?
Name |
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Age |
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Office |
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Class |
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Thomas F. Brady |
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57 |
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Trustee |
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II |
Robert L. Denton |
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54 |
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Trustee |
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I |
Randall M. Griffin |
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62 |
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President and Chief Executive Officer and Trustee |
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I |
Steven D. Kesler |
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55 |
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Trustee |
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II |
Kenneth D. Wethe |
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65 |
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Trustee |
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II |
Thomas F. Brady, has been a member of our Board of Trustees since January 2002. Mr. Brady is an Executive Vice President, Corporate Strategy at Constellation Energy Group (CEG) with responsibility for setting corporate strategy, overseeing mergers and acquisitions, managing governmental affairs, corporate communications and branding. He assumed this position in 1999. He is also Chairman of the Board of Directors of Baltimore Gas & Electric and has responsibilities for Constellation NewEnergy and its retail lines of business. Prior to 1999, Mr. Brady held various executive officer positions at Baltimore Gas & Electric Company, including Vice President and Chief Accounting Officer. Mr. Brady also serves as a Trustee/Director of the Maryland Chamber of Commerce, Villa Julie College, and Chairman of the Maryland Public Broadcasting Commission.
Robert L. Denton has been a member of our Board of Trustees since May 1999. Mr. Denton joined The Shidler Group in 1994 and is currently a Managing Partner and the resident principal in its New York office. From 1991 to 1994, Mr. Denton was a Managing Director with Providence Capital, Inc., an investment-banking firm that he co-founded.
Randall M. Griffin has been a member of our Board of Trustees since February 2005. Mr. Griffin has been our President and Chief Operating Officer since September 1998, and on April 1, 2005, he became our President and Chief Executive Officer. Mr. Griffin previously served as President of Constellation Real Estate Group, Inc. and Constellation Real Estate, Inc. from June 1993 until September 1998. From 1990 through March 1993, Mr. Griffin worked as Vice President-Development for EuroDisney Development in Paris, France. From 1976 to 1990, Mr. Griffin worked for Linclay Corporation, a St. Louis based real estate development, management and investment company, most recently as Executive Vice President and Chief Operating Officer. He serves on the Executive Committee of the Board of Governors of The National Aquarium in Baltimore and the National Aquarium Foundation Board, the National Aquarium Society Board in Washington, D.C. and the Center for Aquatic Life and Conservation Board. He also serves on the Board of Trustees of the Greater Washington Initiative, the Boards of Directors of the Maryland Business
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Roundtable for Education and BWI Business Partnership, the Board of Governors of National Association of Real Estate Investment Trusts and the Board of Visitors of the University of Maryland, Baltimore County.
Steven D. Kesler has been a member of our Board of Trustees since September 1998. Since 2006, Mr. Kesler has served as Chief Financial Officer for The Macks Group, a family office that is actively engaged in the development of residential land and the construction and operation of commercial properties and residential rental communities. He served as a Managing Director of The Casey Group, a regional consulting firm that helps clients find solutions to operating and financial management issues from 2005 to 2006. Mr. Kesler also served as the Chief Executive Officer and/or President of Constellation Investments, Inc. from 1988 and the Chief Executive Officer and President of Constellation Real Estate, Inc. and Constellation Health Services, Inc. from 1998 until his retirement in 2003; all of these entities were wholly-owned indirect subsidiaries of CEG. In these roles, Mr. Kesler managed a corporate investment entity, CEGs pension plan and nuclear decommissioning trust, a portfolio of real estate assets and a portfolio of assisted living facilities. Mr. Kesler previously served as a Director on the board of Atapco, Inc., a private real estate and investment company.
Kenneth D. Wethe has been a member of our Board of Trustees since January 1990. Since 1988, Mr. Wethe has been the owner and principal officer of Wethe & Associates, a Dallas-based firm providing independent risk management, insurance and employee benefit services to school districts and governmental agencies. Mr. Wethe has over 27 years of experience in the group insurance and employee benefits area. Mr. Wethe is a licensed CPA.
How do we determine whether our Trustees are independent?
We believe that in order for our Board of Trustees to effectively serve in its capacity, it is important, and the New York Stock Exchange mandates, that at least a majority of our Trustees be independent as defined by the applicable rules of the New York Stock Exchange. Therefore, we require that a substantial majority of the Board of Trustees be independent, as so defined. No Trustee will be considered independent unless the Board affirmatively determines that the Trustee has no material relationship with the Company (either directly or as a partner, shareholder or officer of an organization that has a relationship with the Company). The following per se exclusions apply to the determination of Trustee independence: a Trustee will not be deemed independent until three years after the end of any of the following relationships or situations: (i) the Trustee is employed by the Company or a member of his/her immediate family is an executive officer of the Company; (ii) the Trustee or a member of his/her immediate family who is an executive officer of the Company receives, in any year, more than $100,000 in direct compensation from the Company (other than Trustee and committee fees and pension or other forms of deferred compensation for prior service, provided such compensation is not contingent on continued service); (iii) the Trustee is employed by or affiliated with, or a member of the Trustees immediate family is employed by or affiliated with, the Companys present or former internal auditors or outside independent registered public accounting firm serving as the Companys auditors; (iv) the Trustee or a member of his/her immediate family is employed as an executive officer of another entity of which any of the Companys then-current executive officers serves on that other entitys compensation committee; or (v) the Trustee is an executive officer or an employee, or a member of his/her immediate family is an executive officer, of another company that makes payments to or receives payments from the Company for property or services in an amount which, in any year, exceeds the greater of $1 million or 2% of such other companys consolidated gross revenues.
Are our Trustees independent of Corporate Office Properties Trust?
The Board of Trustees has determined that each of our Trustees meet the independence guidelines described above except for Clay W. Hamlin, III, who was our Chief Executive Officer until April 1, 2005
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and is serving under a three-year consulting agreement described below, and Randall M. Griffin, our current President and Chief Executive Officer.
What is our policy regarding Trustee attendance at regularly scheduled meetings of the Board of Trustees and annual meetings of shareholders?
The Board of Trustees holds a minimum of four regularly scheduled meetings per year, including the annual meetings of the Board held in conjunction with our annual meetings of shareholders. Trustees are expected to attend all regularly scheduled meetings and to have reviewed, prior to the meetings, all written meeting materials distributed to them in advance. Trustees are expected to be physically present at all regularly scheduled meetings, and a Trustee who is unable to attend a meeting is expected to notify the Chairman of the Board of Trustees in advance of such meeting. If a Trustee attends a regularly scheduled meeting by telephone for the entire meeting, such Trustee shall be deemed to have attended the meeting for the purposes of determining whether a quorum exists and for voting purposes. However, a Trustee may not send a representative with a proxy to vote on his or her behalf if such Trustee is not able to attend a scheduled meeting, either in person or by telephone.
Trustees are expected to be present at our annual meetings of shareholders. All of our Trustees as of May 18, 2006 attended the Annual Meeting of Shareholders that took place on such date except for Mr. Shidler.
What is our policy regarding meetings of non-management Trustees?
The non-management Trustees of the Board meet in executive session at least one time per year without any Management Trustees or any other members of the Companys management present. The chairperson of the Nominating and Corporate Governance Committee presides at the executive sessions. The non-management Trustees may meet in executive session at any time to consider issues that they deem important to address without management present.
· Employee Trustees receive no compensation, other than their normal salary, for serving on the Board of Trustees or its committees.
· Non-employee Trustees receive the following:
· Fees set forth below:
Annual trustee fee |
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$ |
28,000 |
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Annual committee chairman fee |
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Audit |
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10,000 |
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Compensation |
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7,000 |
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Investment |
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8,500 |
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Nominating and Corporate Governance |
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5,000 |
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Board meeting fee |
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1,000 |
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Committee meeting fee |
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1,000 |
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· Reimbursement for out-of-pocket expenses, such as travel and lodging costs incurred in connection with meeting attendance; and
· Annual grants of options to purchase 5,000 common shares with an exercise price equal to the fair market value of the common shares on the date of grant. These options are exercisable beginning one year from the date of grant and expire ten years after the date of grant.
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Effective April 1, 2005, we entered into a three-year consulting agreement with Clay W. Hamlin, III, under which he agreed to provide services commensurate with his experience with respect to matters requested from time to time that may include, but not be limited to, acquisitions and strategic initiatives. Under the terms of the consulting agreement, Mr. Hamlin receives a fee of $250,000 per year. During the term of the consulting agreement, we have agreed to provide Mr. Hamlin with office facilities and administrative support services expected to cost an aggregate of approximately $150,000 per year. During the term of the consulting agreement, Mr. Hamlin also receives a health insurance allowance of $23,520 per year, an auto allowance of $12,000 per year and an allowance for personal financial planning and income tax preparation totaling up to $8,500 per year.
The table below sets forth the total amounts of compensation earned by our non-employee Trustees during 2006.
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Fees Earned |
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Option |
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All Other |
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Name of Director |
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(Paid in Cash) (1) |
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Awards (2) |
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Compensation (3) |
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Total |
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Thomas F. Brady |
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$ |
45,000 |
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$ |
31,145 |
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$ |
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$ |
76,145 |
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Robert L. Denton |
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41,750 |
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31,145 |
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72,895 |
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Clay W. Hamlin, III |
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42,750 |
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31,145 |
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448,090 |
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521,985 |
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Steven D. Kesler |
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47,750 |
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31,145 |
|
|
|
78,895 |
|
||||
Jay H. Shidler |
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54,750 |
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31,145 |
|
|
|
85,895 |
|
||||
Kenneth S. Sweet, Jr. |
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46,750 |
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31,145 |
|
|
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77,895 |
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Kenneth D. Wethe |
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59,000 |
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31,145 |
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|
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90,145 |
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(1) This column reports the amount of cash compensation earned in 2006 for Board and committee service.
(2) Represents expense recognized under Statement of Financial Accounting Standards No. 123(R), Share-Based Payment (SFAS 123(R)) relating to awards of options to purchase common shares (share options), as adjusted to exclude the effect of reductions for estimated forfeitures related to service-based vesting conditions. See Notes 2 and 12 to the Companys consolidated financial statements included in the Companys Annual Report to shareholders for the year ended December 31, 2006 for additional information regarding share options, including assumptions made in determining values for the options. At December 31, 2006, the aggregate number of share option awards outstanding was: Mr. Brady: 25,000 shares; Mr. Denton: 5,000 shares; Mr. Hamlin: 210,000 shares; Mr. Kesler: 40,000 shares; Mr. Shidler: 25,000 shares; Mr. Sweet: 25,000 shares; and Mr. Wethe: 17,500 shares. The grant-date fair value under SFAS 123(R) of share options granted to the non-employee Trustees in 2006 was $8.24 per share option.
(3) Reflects compensation paid under the consulting agreement with Mr. Hamlin described above, and consists specifically of the following: $250,000 for a consulting fee; $154,070 for office facilities and administrative support; $23,520 for a health insurance allowance; $12,000 for an auto allowance; and $8,500 for an allowance for personal financial planning and income tax preparation.
10
What are the current committees of our Board of Trustees?
The Board of Trustees currently has four committees: (i) the Audit Committee; (ii) the Nominating and Corporate Governance Committee; (iii) the Investment Committee; and (iv) the Compensation Committee. Descriptions of these committees are set forth below:
· The Audit Committee oversees the following:
· the integrity of the Companys financial statements and other financial information provided by the Company to its shareholders and the investment community;
· the Companys compliance with legal and regulatory requirements and ethical behavior;
· the retention of the Companys independent registered public accounting firm, including oversight of their performance, qualifications and independence, and approval of audit and non-audit services; and
· the Companys accounting and financial reporting processes, internal control systems and internal audit function.
The Committee also provides an avenue for communication among the Companys independent registered public accounting firm, internal auditors, management and the Board of Trustees. All members are independent non-employee Trustees. The practices of the Audit Committee are outlined in the Committees charter, which is available in the investor relations section of our Internet website in the subsection entitled Corporate Governance. The Committees charter is also available in print to any shareholder upon request. To the extent modifications are made to the Committees charter, such modifications will be reflected on our Internet website.
· The Nominating and Corporate Governance Committee serves the following purposes:
· recommends to the Board of Trustees the structure and operations of the Board of Trustees;
· identifies individuals qualified to serve as Trustees and recommends that the Board of Trustees select the Trustee nominees identified by the Committee for election at the next annual meeting of shareholders;
· recommends to the Board of Trustees the responsibilities of each Board of Trustees committee, the structure and operation of each committee and the Trustee nominees for assignment to each committee;
· oversees the Board of Trustees annual evaluation of its performance and the performance of other Board committees; and
· develops and recommends to the Board of Trustees for adoption a set of Corporate Governance Guidelines applicable to the Company and periodically reviews the same.
All members are independent, non-employee Trustees. The practices of the Nominating and Corporate Governance Committee are outlined in the Committees charter, which is available in the investor relations section of our Internet website in the subsection entitled Corporate Governance. The Committees charter is also available in print to any shareholder upon request. To the extent modifications are made to the Committees charter, such modifications will be reflected on our Internet website.
· The Investment Committee approves all of our real estate investments, acquisitions and dispositions and substantially all of our borrowings. Investments of greater than $50 million must also be approved by the full Board of Trustees.
11
· The Compensation Committee administers executive compensation programs, policies and practices. The Committee also recommends senior management compensation to the Board of Trustees and administers our executive incentive plans. All members are independent non-employee Trustees. The practices of the Compensation Committee are outlined in the Committees charter, which is available in the investor relations section of our Internet website in the subsection entitled Corporate Governance. The Committees charter is also available in print to any shareholder upon request. To the extent modifications are made to the Committees charter, such modifications will be reflected on our Internet website.
The committees on which Trustees served and the number of meetings held during 2006 are set forth below.
Board Member |
|
Audit |
|
Nominating and |
|
Investment |
|
Compensation |
Jay H. Shidler |
|
|
|
X |
|
X |
|
|
Clay W. Hamlin, III |
|
|
|
|
|
X |
|
|
Thomas F. Brady |
|
|
|
|
|
|
|
X |
Robert L. Denton |
|
X |
|
X |
|
|
|
|
Steven D. Kesler |
|
X |
|
|
|
X |
|
|
Kenneth S. Sweet, Jr. |
|
|
|
X |
|
X |
|
X |
Kenneth D. Wethe |
|
X |
|
|
|
X |
|
|
Douglas M. Firstenberg (1) |
|
|
|
|
|
X |
|
X |
Meetings Held in 2006 |
|
11 |
|
1 |
|
9 |
|
8 |
(1) Mr. Firstenberg was appointed to our Board of Trustees by the Board on February 28, 2007.
During 2006, the Board of Trustees held four quarterly meetings and five special meetings. Each incumbent Trustee who served as a Trustee in 2006 attended at least 75% of the aggregate of the meetings of the Board of Trustees and meetings held by all committees on which such Trustee served during the time such Trustee served.
How are our Trustees nominated?
The Nominating and Corporate Governance Committee of the Board of Trustees is responsible for recommending nominations to the Board of Trustees and shareholders. In arriving at nominations, the Nominating and Corporate Governance Committee reviews with the Board of Trustees on an annual basis the size, function, and needs of the Board of Trustees and, in doing so, takes into account the principle that the Board of Trustees as a whole should have competency in the following areas: (1) industry knowledge; (2) accounting and finance; (3) business judgment; (4) management; (5) leadership; (6) public real estate investment trusts and commercial real estate business; (7) business strategy; (8) crisis management; (9) corporate governance; and (10) risk management. The Board of Trustees also seeks members from diverse backgrounds so that the Board of Trustees consists of members with a broad spectrum of experience and expertise and with a reputation for integrity and ethical behavior. Trustees should have experience in positions with a high degree of responsibility, be leaders in the companies or institutions with which they
12
are affiliated, and be selected based upon contributions that they can make to the Company. In determining whether to recommend a Trustee for re-election, the Nominating and Corporate Governance Committee also considers the Trustees past attendance at meetings and participation in and contributions to the activities of the Board of Trustees and committees of the Board of Trustees on which he or she served.
The Nominating and Corporate Governance Committee has a policy regarding consideration of shareholder recommendations for Trustee nominees, which is set forth below:
The Committee considers nominees recommended by the Companys common shareholders using the same criteria it employs in identifying its own nominees. Any shareholder wishing to make a recommendation should send the following information to the Chairman of the Nominating and Corporate Governance Committee, care of Karen M. Singer, Senior Vice President, General Counsel and Secretary, at our mailing address set forth on the first page of this proxy statement, no later than the date that is 120 days prior to the one-year anniversary of the date of the mailing of the Companys proxy statement for its most recent annual meeting of shareholders:
· the name of the candidate and the information about the individual that would be required to be included in a proxy statement under the rules of the Securities and Exchange Commission;
· information about the relationship between the candidate and the nominating shareholder;
· the consent of the candidate to serve as a Trustee;
· proof of the number of shares of the Companys common shares that the nominating shareholder owns and the length of time the shares have been owned; and
· a separate statement of the candidates qualifications relating to the Board of Trustees membership criteria.
Below is information with respect to our executive officers who are not Trustees.
Roger A. Waesche, Jr., age 53, has been our Executive Vice President since January 2004, after holding the position of Senior Vice President since September 1998. Mr. Waesche became our Chief Operating Officer in August 2006, after serving as our Chief Financial Officer since March 1999. Prior to joining us, Mr. Waesche served as Senior Vice President for Constellation Real Estate, Inc., where he was responsible for all financial operations, including treasury, accounting, budgeting and financial planning. Mr. Waesche also had primary responsibility for Constellation Real Estate, Inc.s asset investment and disposition activities. Prior to joining Constellation Real Estate, Inc. in 1984, Mr. Waesche was a practicing Certified Public Accountant with Coopers & Lybrand. He serves on the Board of Trustees of Sheppard Pratt Health System and is a Member on the Maryland Industrial Development Financing Authority.
Stephen E. Riffee, age 49, became our Executive Vice President and Chief Financial Officer in August 2006. Prior to that time, Mr. Riffee served CarrAmerica Realty Corporation, a real estate investment trust, as Chief Financial Officer from April 2002 to July 2006 and Senior Vice President, Controller and Treasurer from July 1999 to March 2002. Prior to joining CarrAmerica Realty Corporation, Mr. Riffee held positions with Marriott International, Inc., Burlington National Railroad and KPMG Peat Marwick.
Dwight S. Taylor, age 62, has been President of Corporate Development Services, LLC (CDS) since September 1999, previously serving as Senior Vice President since joining CDS in September 1998. Mr. Taylor also became President of COPT Development & Construction Services, LLC in 2005. Mr. Taylor has more than 25 years of real estate experience, including 14 years with Constellation Real Estate, Inc. and its predecessor company and four years with The Rouse Company. From 1977 to 1981, Mr. Taylor was Senior
13
Vice President of the Baltimore Economic Development Corporation. He currently serves on the National Board of the National Association of Industrial and Office Properties. He also serves on the Boards of Directors of Micros Systems, Inc. and T. Rowe Price Group, Inc. as well as the Health Advisory Board of the Bloomberg School of Public Health.
Karen M. Singer, age 42, has been our Senior Vice President, General Counsel and Secretary since September 2006, after holding the position of Vice President, General Counsel and Secretary since January 2004. Ms. Singer served as Assistant Secretary and Associate General Counsel of the Company from September 1998 through December 2003. From August 1996 through August 1998, Ms. Singer was Assistant General Counsel of Constellation Real Estate, Inc. From 1989 through January 1996, Ms. Singer was in private practice as an associate at Weinberg and Green, LLC, now a part of Saul Ewing LLP, where she provided a broad spectrum of real estate related services to various clients. Ms. Singer currently serves on the Board of Directors of Art With a Heart.
14
The following table shows certain information as of March 15, 2007 (unless otherwise noted) regarding the beneficial ownership of our common shares by each Trustee, each nominee for election as Trustee, each executive officer, all Trustees and executive officers as a group and each person known to us to be the beneficial owner of more than five percent of our outstanding common shares. Beneficial ownership is determined in accordance with the rules of the Securities and Exchange Commission and means sole or shared voting or dispositive power with respect to securities. Each party named in the table below has sole voting and dispositive power with respect to the securities listed opposite such partys name, except as otherwise noted.
|
|
Common Shares |
|
Percent of All |
|
Options |
|
ING Groep N.V. (3) |
|
4,787,065 |
|
10.2 |
% |
|
|
Davis Select Advisers, L.P. (4) |
|
3,018,892 |
|
6.5 |
|
|
|
FMR Corp. (5) |
|
2,896,500 |
|
6.2 |
|
|
|
ING Clarion Real Estate Securities, L.P. (6) |
|
2,717,739 |
|
5.8 |
|
|
|
Security Capital Research & Management Inc. (7). |
|
2,664,603 |
|
5.7 |
|
|
|
Adelante Capital Management LLC (8) |
|
2,513,846 |
|
5.4 |
|
|
|
Jay H. Shidler (9) |
|
3,483,580 |
|
6.9 |
|
|
|
Clay W. Hamlin, III (10) |
|
3,307,435 |
|
6.6 |
|
5,000 |
|
Thomas F. Brady |
|
20,000 |
|
* |
|
20,000 |
|
Robert L. Denton (11) |
|
400,000 |
|
* |
|
|
|
Douglas M. Firstenberg |
|
600 |
|
* |
|
|
|
Steven D. Kesler |
|
35,391 |
|
* |
|
35,000 |
|
Kenneth S. Sweet, Jr. |
|
20,000 |
|
* |
|
20,000 |
|
Kenneth D. Wethe |
|
16,577 |
|
* |
|
7,500 |
|
Randall M. Griffin |
|
986,465 |
|
2.1 |
|
505,300 |
|
Roger A. Waesche, Jr. |
|
278,010 |
|
* |
|
90,000 |
|
Stephen E. Riffee. |
|
33,689 |
|
* |
|
|
|
Dwight S. Taylor |
|
132,695 |
|
* |
|
50,000 |
|
Karen M. Singer |
|
38,363 |
|
* |
|
16,500 |
|
All Trustees and Executive Officers as a Group (13 persons) |
|
8,752,805 |
|
16.0 |
% |
749,300 |
|
* Represents less than one percent.
(1) With respect to each shareholder (or group thereof), assumes that all units in our operating partnership, Corporate Office Properties, L.P. (the Operating Partnership), owned by such shareholder(s) listed are exchanged for common shares and assumes we elect to issue common shares rather than pay cash upon exchange of partnership units. Also includes common shares issuable under options exercisable within 60 days after March 15, 2007, as reflected in the third column of this table.
(2) Common shares issuable upon the conversion of units in the Operating Partnership and the exercise of share options exercisable currently or within 60 days after March 15, 2007 are deemed outstanding and to be beneficially owned by the person holding such units or options for purposes of computing such persons percentage ownership, but are not deemed outstanding for the purpose of computing the percentage ownership of any other person.
15
(3) ING Groep N.V. (ING) has sole voting and investment power for the common shares it owns. ING is located at Amstelveenseweg 500, 1081 KL Amsterdam, The Netherlands. The information in this note was derived from a Schedule 13G/A filed with the Securities and Exchange Commission by ING on February 14, 2007.
(4) Davis Select Advisers, L.P. (Davis) has sole voting and investment power with respect to 3,018,892 shares. Davis is located at 2949 East Elvira Road, Tucson, Arizona 85706. The information in this note was derived from a Schedule 13G/A filed with the Securities and Exchange Commission by Davis on January 11, 2007.
(5) FMR Corp. (FMR) has sole voting power with respect to 168,900 shares and sole investment power with respect to 2,896,500 shares. FMR is located at 82 Devonshire Street, Boston, Massachusetts 02109. The information in this note was derived from a Schedule 13G filed with the Securities and Exchange Commission by FMR on February 14, 2007.
(6) ING Clarion Real Estate Securities, L.P. (Clarion) has sole voting power with respect to 1,081,039 shares, shared voting power with respect to 4,000 shares and sole investment power with respect to 2,717,739 shares. Clarion is located at 259 North Radnor-Chester Road, Suite 205, Radnor, Pennsylvania 19087. The information in this note was derived from a Schedule 13G filed with the Securities and Exchange Commission by Clarion on February 13, 2007.
(7) Security Capital Research & Management Incorporated (SCR&M) has sole voting power with respect to 1,944,529 shares and sole investment power with respect to 2,664,603 shares. SCR&M is located at 10 South Dearborn Street, Suite 1400, Chicago, Illinois 60603. The information in this note was derived from a Schedule 13G/A filed with the Securities and Exchange Commission by SCR&M on February 15, 2007.
(8) Adelante Capital Management LLC (ACM) has sole voting power with respect to 1,253,303 shares, shared voting power with respect to 15,400 shares and sole investment power with respect to 2,513,846 shares. ACM is located at 555 12th Street, Suite 2100, Oakland, California 94607. The information in this note was derived from a Schedule 13G filed with the Securities and Exchange Commission by ACM on February 1, 2007.
(9) Jay H. Shidlers common shares beneficially owned include 3,448,317 common units in the Operating Partnership exchangeable for common shares. Mr. Shidlers address is Davies Pacific Center, 841 Bishop Street, Suite 1700, Honolulu, Hawaii 96813.
(10) Clay W. Hamlin, IIIs common shares beneficially owned include 3,292,435 common units in the Operating Partnership exchangeable for common shares; Mr. Hamlin has sole investment power with respect to 489,917 of these units and shared investment power for the remainder of these units. Mr. Hamlins address is 40 Morris Avenue, Suite 220, Bryn Mawr, Pennsylvania 19010.
(11) Robert L. Dentons common shares beneficially owned include 400,000 common units in the Operating Partnership exchangeable for common shares. Mr. Dentons address is 9 West 57th Street, Suite 4275, New York, New York 10019.
16
Overview
This section describes the material elements of compensation for our executive officers identified in the table appearing later in this proxy entitled Summary Compensation Table (the Named Executive Officers). The Board of Trustees approves and administers our executive compensation plans, programs and payments to our executive officers. The Compensation Committee assists the Board of Trustees in fulfilling responsibilities relating to executive compensation.
The Compensation Committee and the Board of Trustees have approved an executive compensation program that is designed to attract, retain and motivate superior executive personnel in the best interests of the Company and its shareholders. This program includes base salary, cash annual incentive awards, long-term incentive awards, benefits and certain perquisites.
Role of the Compensation Committee
The Compensation Committees primary responsibilities are set forth below:
· to establish and periodically review our compensation philosophy and the adequacy of compensation plans and programs for executives and other employees;
· to establish compensation arrangements and incentive goals for executive officers and to administer compensation plans and programs;
· to review the performance of executive officers and award incentive compensation and adjust compensation arrangements as appropriate based upon performance. The executives included in the committees review are the (1) President and Chief Executive Officer, (2) Executive Vice President and Chief Operating Officer, (3) Executive Vice President and Chief Financial Officer, (4) Senior Vice President, General Counsel and Secretary and (4) President of Corporate Development Services, LLC and COPT Development & Construction Services, LLC;
· to establish compensation arrangements for Trustees;
· to review and monitor management development and succession plans and activities; and
· to review and discuss the section of this proxy statement entitled Compensation Discussion and Analysis prepared by management and determine whether to recommend it for inclusion in this annual proxy statement.
The Compensation Committees scope of authority involves all aspects of compensation for the executives and members of the Board of Trustees. It is the general policy of the Company that major compensation decisions be considered by the independent members of the Board of Trustees as a whole after recommendation by the Compensation Committee. The Board of Trustees is responsible for oversight of the Compensation Committees activities, except where the committee has sole authority to act as required by a New York Stock Exchange listing standard or applicable law. The Compensation Committee has complete and open access to internal advisors and all other resources within the Company and has sole authority, in its discretion, to retain, set compensation for and terminate any consultants, legal counsel or other advisors it engages to assist it in carrying out its duties and responsibilities. The Compensation Committee has budgetary authority for outside advisors it retains.
The Compensation Committee makes use of analyses provided by external consultants in determining executive compensation. The Compensation Committee engaged the Schonbraun McCann Group, LLC (the SM Group) as its external consultant in 2006 to obtain executive compensation information for a REIT peer group. The peer group compensation information provided by SM Group for each executive position included base salary, annual incentive award level and percentage of total compensation in the
17
form of long-term incentives awards at the 25th, 50th, 75th percentiles and the average. The SM Group acts only as an advisor to the Compensation Committee by providing data relevant to REIT peers and discussing new avenues for compensation. The consultant does not recommend pay programs and pay level changes. The SM Group presents its final work product and invoices related thereto to the Compensation Committee for review and approval. The Compensation Committee considers the SM Group to be independent. The Companys management also engages the SM Group directly as a compensation consultant regarding members of the Companys senior management team other than the Companys executives.
The chairman of the Compensation Committee sets the dates and times of all committee meetings. The Compensation Committee meets at least three times per year. The Compensation Committee also meets annually in executive session during one of the Boards regularly scheduled meetings. The chairman of the Compensation Committee, in consultation with the appropriate members of the committee and management, develops the committees meeting agendas.
Role of Executive Officers
Mr. Griffin, our President and Chief Executive Officer, meets with the Compensation Committee to discuss the committees recommendations and to present analyses based on the committees requests. He discusses the impact of compensation recommendations to the business, reviews peer group data and informs the Committee of the executives performance. Mr. Griffin provides information to the Compensation Committee on how employees are evaluated and the overall results of the evaluations. He also presents managements perspective on business objectives and discusses succession planning for the Company. Mr. Griffin attends Compensation Committee meetings and general meetings of the Board of Trustees, but does not attend executive sessions of either the committee or the Board of Trustees. He also does not participate in any deliberations of the Compensation Committee or the Board of Trustees relating to his own compensation.
Mr. Riffee, our Chief Financial Officer, evaluates the financial implications of any Compensation Committee action.
Ms. Peg Ohrt, our Senior Vice President-Human Resources, who reports directly to Mr. Griffin, takes direction from and brings suggestions to the Compensation Committee. She oversees the actual formulation of plans incorporating the suggestions of the Compensation Committee. She also assists the Chairman of the Compensation Committee in preparing the agenda for its meetings.
Compensation Objectives
Our compensation philosophy is to promote the achievement of the Companys annual and long-term performance objectives as set forth by the Board of Trustees, ensure that the executives interests are aligned with the success of the Company and provide compensation opportunities that will attract, retain and motivate superior executive personnel. This philosophy holds that the compensation of each executive should be influenced significantly by the executives individual performance, measured by financial, non-financial and market performance criteria, as well as be commensurate with the compensation levels of an appropriate peer group of companies. Through the use of cash annual incentive awards and long-term incentive awards granted in the form of equity, executives have the opportunity to receive total compensation at the 75th to 100th percentile of the peer group companies in recognition of the executives individual performance and the role played in the Companys performance. In summary, the key objectives include the following:
18
· establish a plan that attracts, retains and motivates executives through compensation that is competitive with compensation for executive officers providing comparable services to comparable companies (competitive compensation objective);
· link a portion of executives compensation with the achievement of the Companys business plan by using measurements of the Companys operating results and shareholder return (performance incentives objective); and
· build a pay-for-performance system that encourages and rewards successful initiatives within a team environment (leadership incentives objective).
The executive compensation plan has been structured to provide short- and long-term incentives for executive performance that we believe promote continuing improvements in the Companys financial results and return to shareholders. Each element of the compensation relationship is focused on the long-term success of the Company and the executives sharing in that success. The base salary paid to an executive is the day-to-day ongoing motivation. The annual incentive award and long-term incentive award available to an executive both focus on the annual and future success of the Company, and are determined with base salary in mind. These components collectively comprise an executives total remuneration (defined as the sum of base salary, annual incentive awards and long-term incentive awards).
Benchmarking
The Compensation Committee obtains executive compensation information for other REITs from an external consultant for benchmarking purposes. The Companys objective in benchmarking is to provide compensation that is competitive with compensation for executives providing comparable services. Facets of this information pertaining to each executive position that are of particular interest to the Compensation Committee include the following: (1) compensation levels, both in total and by element of compensation; (2) percentage of total compensation derived from compensation categories (base salary, annual incentive award, equity grant and other miscellaneous perquisites); and (3) value of Company equity owned (common shares, common share equivalents and common share options). This compensation data is considered in computing an executives total remuneration, which is the focal point for the Committee ensuring that the executives are paid commensurate with the peer group executives of like positions.
For 2006, a peer group of 16 companies was selected from a blend of office, diversified and industrial REITS in the $567.5 million to $12.3 billion equity market cap range. The Compensation Committee, with the assistance of the SM Group, selected the 16 peer group companies from the larger group based on total market capitalization, equity market capitalization and level of performance relative to the Company. In completing this selection process, the Compensation Committee decided to include among the 16 peer group companies more companies that are larger rather than smaller than the Company in terms of total market capitalization and equity market capitalization, due in large part to the growth that the Company has experienced and expects to continue. The companies included in the peer group for purposes of 2006 compensation are set forth below:
Alexandria Real Estate Equities, Inc. |
|
Highwoods Properties, Inc. |
AMB Property Corporation |
|
Kilroy Realty Corporation |
American Financial Realty Trust |
|
Lexington Corporate Properties Trust |
Boston Properties, Inc. |
|
Liberty Property Trust |
Brandywine Realty Trust |
|
Mack-Cali Realty Corporation |
Colonial Properties Trust |
|
Maguire Properties, Inc. |
Crescent Real Estate Equities Company |
|
SL Green Realty Corp. |
Duke Realty Corporation |
|
Spirit Finance Corporation |
19
After selecting the peer group, the SM Group reviewed each executives position description and interviewed each executive in order to understand the executives goals/objectives and responsibilities. Base salary and annual incentive award were compared to the previous years cash compensation for like positions in the peer group at the 25th, 50th and 75th percentiles and the average. Long-term incentive awards were compared to the previous three years for like positions within the peer group at the 25th, 50th and 75th percentiles and the average. The SM Group provided this data to the Compensation Committee.
As described below, each executive officer was evaluated by the Compensation Committee for individual performance and contribution to the success of the Company and, where applicable, his or her business unit, taking into account the views of other members of the Board of Trustees and, in the case of executives other than the Chief Executive Officer, Mr. Griffin. The Compensation Committee then compared each executives compensation to the 25th, 50th, 75th percentiles and average compensation for the comparable position within the peer group and generally used these comparisons as a guideline for establishing executive compensation recommendations.
Elements of Compensation
The elements of the Companys executive compensation are primarily comprised of base salary, annual incentive awards and long-term incentive awards, with all three elements designed to complement each other in meeting the compensation objectives set forth above. The Compensation Committee determines the mix and weightings of each of our key compensation elements by considering data from our peer group. The identification and mix of the elements of the executive compensation plan are believed to be appropriate for the company for reasons including the following:
· they focus on both operating results (short-term focus) and creation of shareholder value (long-term focus);
· they align the interests of the executive to shareholder interests through long-term incentive awards and the use of total shareholder return as a metric;
· they emphasize leadership and teamwork for long-term Company success, given the current business climate and intense competitive challenges; and
· they are comparable to the types and mix of executive compensation relative to executives in the peer group.
We view base salary as payment for ongoing performance throughout the year. The base salaries of executives are determined in consideration of their positions scope of responsibilities and their personal skills and experience. Executives are eligible for periodic increases in their base salary as a result of individual performance, significant increases in their duties and responsibilities or increases in the base salaries of executives in the peer group. The Compensation Committee annually reviews peer group base salary information for each executive position, as provided by an external consultant. The Chief Executive Officer evaluates the data provided by the external consultant, after which he submits recommendations for other executives to the Compensation Committee for their consideration. After considering the peer group information and the Chief Executive Officers recommendations, and considering the effect of internal salary compression, the Compensation Committee recommends, and the Board of Trustees approves, any salary changes for executives. Base salary compensation is paid in cash bi-weekly. In 2006, the following actions took place regarding our Named Executive Officer base salaries:
· Mr. Griffins annual base salary was increased from $535,000 to $570,000 effective June 26, 2006;
20
· Mr. Waesches annual base salary was increased from $343,200 to $425,000 effective June 26, 2006. This increase contemplated the effects of a change in position from Chief Financial Officer to Chief Operating Officer effective August 14, 2006;
· Mr. Riffee was hired at an annual base salary of $340,000 effective August 14, 2006;
· Mr. Taylors annual base salary was increased from $252,000 to $311,000 effective June 26, 2006; and
· Ms. Singers annual base salary was increased from $189,055 to $255,000 effective June 26, 2006. This increase was partially in anticipation of her promotion to Senior Vice President effective September 21, 2006.
Our philosophy of awarding cash annual incentive awards is designed to relate executive pay to annual Company, business unit and executive performance. The Compensation Committee establishes defined annual incentive award levels for different thresholds of Company, business unit and executive performance, all determined by performance against defined objectives. Actual annual incentive awards are determined once actual performance in these areas is known. Annual incentive awards are considered non-equity incentive plan compensation in the compensation tables appearing later in this proxy statement.
Each year, the Compensation Committee receives data from its external compensation consultant regarding annual incentive award levels of executives in the peer group, and provides a copy to the Chief Executive Officer. The Compensation Committee, after considering recommendations from the Chief Executive Officer, derives objectives levels on which annual incentive awards will be based for three levels of performance: threshold, target and maximum. The Compensation Committee, again after considering peer group data and recommendations from the Chief Executive Officer, then derives annual incentive awards, as a percentage of base salary, for each of the three levels of performance, to be presented to the Board of Trustees. In the first quarter of each year, the Compensation Committee and the Board of Trustees approve annual incentive awards, as a percentage of base salary, for the three levels of performance for that year. During the first quarter of the following year, the Compensation Committee reviews the results of performance relative to the objectives levels to determine the appropriate award. To assist in this process, the Chief Executive Officer submits annual incentive award recommendations for the other executives to the Compensation Committee for its consideration. The Compensation Committee then recommends, and the Board of Trustees approves, the annual incentive awards for the executive officers.
As described above, the Company has three classifications of objectives that it uses for annual incentive awards: (1) company objectives; (2) business unit objectives; and (3) individual objectives. The mix between these classifications of objectives varies by executive, as reflected in the table below:
|
|
Weight of Objectives on 2006 Annual Incentive Award |
|
|
|
||||||
|
|
Company Objectives |
|
|
|
|
|
|
|
||
Name of Executive |
|
Diluted FFO |
|
Diluted |
|
Business |
|
Individual |
|
Total |
|
Randall M. Griffin |
|
50.0 |
% |
50.0 |
% |
0.0 |
% |
0.0 |
% |
100.0 |
% |
|
|
|
|
|
|
|
|
|
|
|
|
Roger A. Waesche, Jr. |
|
37.5 |
% |
37.5 |
% |
25.0 |
% |
0.0 |
% |
100.0 |
% |
|
|
|
|
|
|
|
|
|
|
|
|
Stephen E. Riffee |
|
42.5 |
% |
42.5 |
% |
15.0 |
% |
0.0 |
% |
100.0 |
% |
|
|
|
|
|
|
|
|
|
|
|
|
Dwight S. Taylor |
|
20.0 |
% |
20.0 |
% |
60.0 |
% |
0.0 |
% |
100.0 |
% |
|
|
|
|
|
|
|
|
|
|
|
|
Karen M. Singer |
|
25.0 |
% |
25.0 |
% |
30.0 |
% |
20.0 |
% |
100.0 |
% |
The measures used in defining Company objectives in 2006 were fully diluted funds from operations per share (diluted FFO per share) and fully diluted adjusted funds from operations per share (diluted AFFO
21
per share), both of which are measurements used by equity REITs to evaluate financial performance. The measures used in defining business unit performance were tailored to apply to the nature of the business units operations for which the executive is responsible. Business unit objectives for the executive officers included the following:
· Mr. Waesche: property operations measures, including net operating income; capital expenditures and occupancy rate; finance and accounting objectives due to his responsibilities in those areas prior to his promotion to Chief Operating Officer; and transactional, strategic and management goals;
· Mr. Riffee: team development objectives relating to the Companys accounting and information technology departments;
· Mr. Taylor: timeliness and cost effectiveness of construction deliveries; construction starts for designated properties; design and permitting progress on designated properties; and third party fee generation; and
· Ms. Singer: quality, timeliness and accuracy of legal guidance and performance associated with major business transactions.
Ms. Singers individual objectives were related to her level of performance in key components of her job responsibilities, as well as continuing professional development. The Compensation Committee also may, and has in the past, used discretion in determining adjustments to executive annual incentive awards.
The range of annual incentive awards established by the Board of Trustees for 2006 for the executive officers are set forth below:
|
Annual Incentive Award Available |
|
|||||
Name of Executive |
|
Threshold |
|
Target |
|
Maximum |
|
Randall M. Griffin |
|
75 |
% |
150 |
% |
200 |
% |
|
|
|
|
|
|
|
|
Roger A. Waesche, Jr. (1) |
|
45 |
% |
90 |
% |
130 |
% |
|
|
|
|
|
|
|
|
Stephen E. Riffee (2) |
|
65 |
% |
85 |
% |
120 |
% |
|
|
|
|
|
|
|
|
Dwight S. Taylor |
|
70 |
% |
100 |
% |
120 |
% |
|
|
|
|
|
|
|
|
Karen M. Singer |
|
65 |
% |
85 |
% |
120 |
% |
(1) The percentage reflected for Mr. Waesche is blended for the two positions he held with us in 2006.
(2) Mr. Riffees annual incentive award available was prorated by 37.5% for the amount of time in 2006 that he was employed by the Company.
The range of estimated annual incentive awards that were available for 2006, based on the respective executives base salary levels at December 31, 2006, are set forth in the table below entitled Grants of Plan-Based Awards. In 2006, the Companys diluted FFO per share results were between the threshold and target levels and the diluted AFFO per share results were at the target level. As a result, the annual incentive awards for all of the executives were at the following levels, as a percentage of base salary used to derive the amount: Mr. Griffin: 118.4%, although that amount was reduced to 114.0% of base salary at Mr. Griffins request; Mr. Waesche: 71.8%; Mr. Riffee: 78.3%, although that amount was reduced to 43.1% at Mr. Riffees request; Mr. Taylor: 80.7%; and Ms. Singer: 81.6%.
Long-term incentive awards are designed to link executive compensation to the Companys growth and long-term common share performance. Since these awards typically vest over a period of time, such
22
awards also encourage the executives to remain with the Company. Long-term incentive awards typically take the following forms:
· Common shares subject to forfeiture restrictions (restricted shares). The Company periodically issues restricted shares to the executive officers. We believe that the ownership of shares by executives assists in aligning executive interests with that of the Companys shareholders. Restricted share grants are typically made upon the achievement of performance criteria, as described further. Restricted shares have also been granted upon the hiring of new executives. Once granted, restricted shares vest over a defined period of time as the executive remains employed by the Company. Recipients of restricted share grants are entitled to receive dividends on such shares and can cast votes on shareholder matters for such shares prior to share vesting. Restricted shares were the only form of long-term incentive award granted to executive officers in 2006.
· Common share options. The Company has, in the past, granted executives common share options, although since 2002 they have been used to a lesser extent than restricted shares and no such grants were made in 2006. Common share options vest over a defined period of time as the executive remains employed by the Company.
· COPT Operating Partnership Profit Interests Units (LTIP Units). In March 2007, the Board of Trustees approved, as part of the long-term incentive plan, the issuance of LTIP Units. The approval is effective upon the amendment of the Second Amended and Restated Limited Partnership Agreement of the Operating Partnership to create the LTIP Units, which is expected to occur promptly after the date of the proxy statement. LTIP Units would be issued as a separate class of units of limited partnership interest in our Operating Partnership structured as profits interests for U.S. Federal income tax purposes. As profits interests, the liquidation value of LTIP Units initially will not have full parity, on a per-unit basis, with common units of limited partnership interest in our Operating Partnership. Upon the occurrence of specified events, LTIP Units can over time achieve full parity with common units and therefore achieve an economic value for the participant equivalent to common units. If such parity is achieved, LTIP Units may be converted, subject to the satisfaction of applicable vesting conditions, on a one-for-one basis into common units, which in turn are redeemable by the holder for cash or, at our election, common shares on a one-for-one basis. There are circumstances under which LTIP Units will not achieve parity with common units, and until such parity is reached, the value that a participant in the program could realize for a given number of LTIP Units will be less than the value of an equal number of our common shares and may be zero or a nominal amount. LTIP Units may be issued subject to time-based or performance-based vesting conditions. Recipients of LTIP Units will be entitled to distributions on a per unit basis, equal to the dividends per share paid on our common shares, once such LTIP Units are vested.
LTIP Units are designed to offer executives the same long-term incentive as restricted shares, while allowing them to enjoy the more favorable U.S. Federal income tax treatment available for profits interests. More specifically, one key disadvantage of restricted shares is that executives are generally taxed on the full market value of a grant at the time of vesting, even if they choose to hold the common shares. As a result, executives often need to sell a portion of their vested shares upon vesting or exercise share options to pay taxes on their restricted share awards from prior years, which may limit an executives ability to increase his or her equity ownership over the long-term. Conversely, an executive would generally be taxed only when he or she chooses to liquidate his or her LTIP Units. Therefore, an executive who wishes to hold his or her equity awards for the long-term can do so in a more tax-efficient manner with LTIP Units, although with LTIP Units, the Company would not be entitled to a corresponding income tax deduction. The Company believes that the use of LTIP Units (1) enhances its equity-based compensation package overall, (2) advances the goal of promoting long-term equity ownership by executives, (3) has no adverse impact on dilution as compared to restricted shares and (4) further aligns the interests of our executives with the interests of the Companys
23
shareholders. The Company also believes that these benefits outweigh the loss of income tax deductions by the Company from the issuance of LTIP Units, as compared to restricted shares.
Each year, the Compensation Committee derives objectives levels on which long-term incentive awards will be based for three levels of performance: threshold, target and maximum. To assist in this process, the Chief Executive Officer submits recommendations for objectives levels for the other executives to the Compensation Committee. The Compensation Committee also at this time uses data received from its external consultant in the prior year regarding long-term incentive awards for executives in the peer group to derive percentages of executives total remuneration to be in the form of long-term incentive awards for the three levels of performance. To assist in this process, the Chief Executive Officer evaluates the data provided by the external consultant and, based on such evaluation, submits recommendations for other executives long-term incentive awards to the Compensation Committee for its consideration. By the first quarter of each year, the Compensation Committee and the Board of Trustees approve long-term incentive awards, as percentages of total remuneration, to be applied for the three levels of performance for that year. During the first quarter of the period following the period to which long-term incentive awards pertain, the Compensation Committee reviews the results of performance relative to the objectives levels to determine the appropriate award. To assist in this process, the Chief Executive Officer submits long-term incentive award recommendations for the other executives to the Compensation Committee for its consideration. The Compensation Committee then recommends, and the Board of Trustees approves, the long-term incentive awards for the executive officers.
For 2006, long-term incentive awards were available based on the following criteria
· 35% of available award based on the achievement of Companys objective for diluted FFO per share (same objective used for annual incentive award);
· 35% of available award based on the achievement of Companys objective for diluted AFFO per share (same objective used for annual incentive award);
· 15% of available award based on the achievement of Companys objective for total shareholder return, which is calculated based on a combination of total dividend return and growth in common share price during the year; and
· 15% of available award was a discretionary grant by the Board of Trustees based on the executives performance and leadership.
The range of long-term incentive awards established by the Board of Trustees for the executive officers for the three levels of performance are set forth below:
|
Long-Term Incentive Award Available |
|
|||||
|
|
as a Percentage of Total Remuneration |
|
||||
Name of Executive |
|
Threshold |
|
Target |
|
Maximum |
|
Randall M. Griffin |
|
50 |
% |
55 |
% |
65 |
% |
|
|
|
|
|
|
|
|
Roger A. Waesche, Jr. |
|
40 |
% |
50 |
% |
60 |
% |
|
|
|
|
|
|
|
|
Stephen E. Riffee (1) |
|
35 |
% |
45 |
% |
55 |
% |
|
|
|
|
|
|
|
|
Dwight S. Taylor |
|
35 |
% |
45 |
% |
55 |
% |
|
|
|
|
|
|
|
|
Karen M. Singer |
|
35 |
% |
45 |
% |
55 |
% |
(1) Mr. Riffees long-term incentive award available was prorated by 37.5% for the amount of time in 2006 that he was employed by us.
24
The range of estimated long-term incentive awards that was available for 2006 is set forth in the table below entitled Grants of Plan-Based Awards. The actual long-term incentive awards of executives for 2006 were made at the target level based on the following:
· diluted FFO per share results were between the threshold and target levels;
· diluted AFFO per share results were at the target level;
· total shareholder return was at the maximum level; and
· the discretionary grant by the Board of Trustees was at the maximum level.
The number of awards under the long-term incentive plan for 2006 performance, which all took the form of restricted shares, were determined based on the price of our common shares on February 22, 2007, which is the date the analysis regarding awards was completed. The Company considered the restricted shares to be granted on March 1, 2007, the date the Compensation Committee and the Board of Trustees approved the grant. The common shares granted for 2006 performance under the long-term incentive plan vest annually in the following increments: 33.3% upon the first anniversary following the date of grant, 33.3% upon the second anniversary and 33.4% upon the third anniversary.
The Compensation Committee and the Board of Trustees also approved the grant of 30,000 restricted shares to Mr. Riffee effective on his commencement of employment on August 14, 2006. The forfeiture restrictions on these shares lapse annually in the following increments: 16% upon the first anniversary following the date of grant, 18% upon the second anniversary, 20% upon the third anniversary, 22% upon the fourth anniversary and 24% upon the fifth anniversary.
In December 2006, the Compensation Committee and the Board of Trustees approved a long-term incentive compensation program that contains an out-performance component. Participants in this program will share in a performance pool if our total shareholder return (calculated as a combination of total dividend return and growth in common share price ) for the period from January 1, 2007 through December 31, 2009 is in excess of 18% annually over such period. Participants would receive LTIP Units or restricted shares valued at 12% of the total shareholder return value in excess of the 18% annual target return, plus the amount of distributions that would have been paid on such LTIP Units or restricted shares during the measurement period if the units or shares had been issued and had vested as of the beginning of the performance period. At the end of the three-year measurement period, 33 1/3% of the award will vest immediately, and the remainder will vest ratably over the following two years subject to continued employment. The total value of awards under this component is capped at $25.0 million. Participants in the Plan include employees at the director level and above, which currently represents approximately 35 employees.
Retirement Benefits
Our retirement benefits are designed to assist executives in accumulating sufficient amounts to provide income during their retirement years. The retirement benefits are designed to attract and retain executives and to encourage such executives to save money for their retirement, while allowing us to maintain a competitive cost structure. Information pertaining to our retirement benefits is set forth below.
401(k) plan
We have a 401(k) defined contribution plan covering substantially all of our employees that permits participants to defer up to a maximum of 15% of their compensation up to the applicable Internal Revenue Service wage or contribution limits. We match a participants contribution in an amount equal to 50% of the participants elective deferral for the plan year up to a maximum of 6% of a participants annual compensation. Employees contributions are fully vested and our matching contributions vest in annual
25
one-third increments. Once an employee has been with the Company for three years, all matching contributions are fully vested. All Named Executive Officers are eligible to participate in this plan.
Nonqualified deferred compensation plan
We offer our senior management team (director level and above) a nonqualified deferred compensation plan. This plan allows for the deferral of up to 100% of a participants cash compensation on a pre-tax basis and enables such participant to receive a tax-deferred return on such deferrals. The plan also provides for us to match the participants contribution in an amount equal to 50% of the participants elective deferral for the plan up to a maximum of 6% of a participants annual compensation after deducting contributions, if any, made under our 401(k) plan. Participants may diversify their investments among a wide array of investment alternatives, including mutual funds and brokerage accounts. The plan does not guarantee a return or provide for above-market preferential earnings. The plan is not qualified under the Employee Retirement and Income Security Act of 1974. The deferral account balances increase or decrease in value based on the performance of the investments selected by the participants. Participants in this plans may choose to receive account balances in a lump sum or in 5, 10 or 15 annual installments upon termination of employment or in the event of a change in control of the Company, as defined in the Plan. Payments are also due to parties designated by the participant in lump sum upon the death of a participant. Participant account balances become fully vested in the event of a change in control of the Company, as defined in the Plan, or in the event that a participant becomes permanently disabled. Participation in the deferred compensation plans is voluntary. Information about the Named Executive Officers participation in our deferred compensation plans is set forth below in the tables entitled Summary Compensation Table and Nonqualified Deferred Compensation Table.
Severance and Change-in-Control Benefits
The employment agreements of all the executives have termination of employment clauses related to: (1) premature termination; (2) constructive termination; (3) cause; (4) death; (5) disability; (6) change in control; and (7) voluntary termination.
The employment agreements of executives provide for severance payments in the event of termination by us without cause (premature termination) or by the executives based upon constructive termination. The employment agreements provide for these payments in order to assist employees in their transition to new employment.
The employment agreements also provide for payments to executives in the event of a change in control of the Company. We adopted the change in control provisions to ensure that, in the event that the Company is considering a change in control transaction, the employees involved in considering the offer will act in the interest of the shareholders. If a change in control were to occur, the employees would likely not be in a position to influence our performance and may not be in a position to earn their incentive awards or vest in their equity awards. Therefore, the provisions are designed to make a transaction neutral to the employees economic interests.
The terms of severance and change in control benefits are described in detail in the section below entitled Potential Payments on Termination, Change in Control, Death or Disability.
Due to the authority vested with the executive officers and the knowledge of Company proprietary information held by such executives, the Company must protect its real estate interests in each of its major markets. For this reason, executive employment agreements include non-compete provisions for a 24-month period following termination of employment of executives.
26
Other Benefits and Perquisites
As employees, our executive officers are eligible to participate in other employee benefit programs generally available to our other employees, including medical, dental, life and disability insurance. In addition, we compensate our executive officers with certain personal benefits and perquisites that are not generally available to most of our other employees; these benefits and perquisites include the following:
· auto allowances;
· reimbursement for income taxes associated with vesting of restricted shares for certain shares granted prior to 2001;
· reimbursement for a defined amount of personal financial and tax preparation fees;
· participation in the Johns Hopkins Executive Wellness Program; and
· supplemental long-term disability insurance coverage in the case of our Chief Executive Officer and Chief Operating Officer.
The value of these benefits to the Named Executive Officers is included in the table below entitled Summary Compensation Table. The Compensation Committee believes that these benefits are aligned with our desire to attract and retain superior management talent for the benefit of the Company.
Accounting for Each Form of Compensation
The tax and accounting implications associated with the key elements of our executive compensation are set forth below:
· Salary is expensed as incurred.
· Cash annual incentive awards are recognized over the period to which such awards relate.
· Share option awards and restricted share grants are recognized over the period during which the employee is required to provide service in exchange for the award (generally the vesting period).
Tax Compliance Policy
Section 162(m) of the Internal Revenue Code of 1986, as amended, limits the deductibility on Corporate Office Properties Trusts income tax return to compensation of $1 million for Named Executive Officers. Certain performance-based compensation plans are excluded from this limitation provided that the shareholders approve the plan and certain other requirements are met. The Compensation Committees policy with respect to Section 162(m) is to make reasonable efforts to ensure that compensation is deductible to the extent permitted, while simultaneously providing the Companys executives with appropriate rewards for their performance. We did not pay any compensation in 2006 that was not deductible under Section 162(m) of the Internal Revenue Code, and do not believe that any future nondeductible compensation that is paid will have a material impact on the Company.
Executive Ownership and Capital Accumulation
As discussed above, we issue common shares to executives through our long-term incentive plan. We believe that the ownership of shares by executives assists in aligning executive interests with that of the Companys shareholders. We do not have set guidelines for share ownership by executives.
The Compensation Committee and the Board of Trustees do not consider accumulated wealth of executive officers from prior year awards under our long-term incentive plan in making current year compensation decisions.
27
Trading Controls
Executive officers are required to receive the permission of Karen M. Singer, Senior Vice President, General Counsel and Secretary, prior to entering into transactions in Company shares or share equivalents. Executives are subject to black-out periods on the trading of Company shares for a period of time before the completion of each quarter end and a period of time following the release of earnings for each quarter end.
Executives bear full responsibility if they violate Company policy by permitting shares to be bought or sold without pre-approval by Ms. Singer or when trading is restricted.
The Compensation Committee has reviewed the Compensation Discussion and Analysis and discussed with management. Based on its review and discussions with management, the Compensation Committee recommended to our Board of Directors that the Compensation Discussion and Analysis be included in the Companys Annual Report on Form 10-K for 2006 and the Companys 2007 proxy statement. This report is provided by the following independent Trustees, who comprise the committee.
COMPENSATION COMMITTEE
Thomas F. Brady, Chairman
Douglas M. Firstenberg
Kenneth S. Sweet, Jr.
The Compensation Committee is comprised entirely of the three independent Trustees listed above. No Compensation Committee member has any non-trivial professional, familial or financial relationship with the Chief Executive Officer, other executive officers or the Company, other than his relationship as a Trustee.
28
The following table summarizes the compensation earned by our Named Executive Officers for 2006. The Named Executive Officers are the Companys Chief Executive Officer, Chief Financial Officer and three other most highly compensated executive officers.
|
|
|
|
|
|
|
|
|
|
Non-Equity |
|
|
|
|
|
||||||
Name and |
|
|
|
|
|
Stock |
|
Option |
|
Incentive Plan |
|
All Other |
|
|
|
||||||
Principal Position |
|
Year |
|
Salary |
|
Awards (1) |
|
Awards (2) |
|
Compensation (3) |
|
Compensation (4) |
|
Total |
|
||||||
Randall M. Griffin |
|
2006 |
|
$ |
552,500 |
|
$ |
997,294 |
|
$ |
|
|
$ |
650,000 |
|
$ |
886,280 |
|
$ |
3,086,074 |
|
Roger A. Waesche, Jr. |
|
2006 |
|
384,100 |
|
350,141 |
|
|
|
266,000 |
|
82,912 |
|
1,083,153 |
|
||||||
Stephen E. Riffee |
|
2006 |
|
137,915 |
|
104,114 |
|
|
|
55,000 |
|
23,215 |
|
320,244 |
|
||||||
Dwight S. Taylor |
|
2006 |
|
281,500 |
|
150,590 |
|
|
|
251,000 |
|
48,586 |
|
731,676 |
|
||||||
Karen M. Singer |
|
2006 |
|
222,027 |
|
67,541 |
|
4,946 |
|
208,000 |
|
31,215 |
|
533,729 |
|
||||||
(1) Represents expense recognized in 2006 under SFAS 123(R) relating to awards of restricted shares, as adjusted to exclude the effect of reductions for estimated forfeitures related to service-based vesting conditions. See Notes 2 and 12 to the Companys consolidated financial statements included in the Companys Annual Report to shareholders for the year ended December 31, 2006 for additional information regarding restricted shares.
(2) Represents expense recognized under SFAS 123(R) relating to awards of share options, as adjusted to exclude the effect of reductions for estimated forfeitures related to service-based vesting conditions. See Notes 2 and 12 to the Companys consolidated financial statements included in the Companys Annual Report to shareholders for the year ended December 31, 2006 for additional information regarding share options, including assumptions made in determining values for common share options.
(3) Represents annual incentive awards granted in 2007 as compensation for services performed during 2006.
(4) Refer to the table below entitled All Other Compensation for amounts, which include perquisites, auto allowances, personal financial and tax preparation fees paid by the Company on behalf of the officers, dividends on unvested restricted common shares and Company match on employee contributions to the Companys 401(k) and nonqualified deferred compensation plans.
(5) Mr. Waesche served as our Chief Financial Officer until August 14, 2006, when he was promoted to Chief Operating Officer.
(6) Mr. Riffee joined the Company on August 14, 2006.
29
|
|
|
|
|
|
|
|
|
|
Tax |
|
Matching of |
|
|
|
|||||||
|
|
Financial |
|
|
|
Johns |
|
|
|
Gross-Ups |
|
Contributions |
|
|
|
|||||||
|
|
Advice, |
|
|
|
Hopkins |
|
Dividends |
|
Upon |
|
to 401(k) |
|
|
|
|||||||
|
|
and Tax |
|
|
|
Wellness |
|
on Unvested |
|
Restricted |
|
and Deferred |
|
|
|
|||||||
|
|
Preparation |
|
Auto |
|
Program |
|
Restricted |
|
Share |
|
Compensation |
|
|
|
|||||||
Name |
|
Benefits |
|
Allowance |
|
Participation |
|
Shares |
|
Vesting |
|
Plan |
|
Total |
|
|||||||
Randall M. Griffin |
|
$ |
4,300 |
|
$ |
15,000 |
|
$ |
|
|
$ |
192,295 |
|
$ |
668,085 |
|
$ |
6,600 |
|
$ |
886,280 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|||||||
Roger A. Waesche, Jr. |
|
|
|
12,000 |
|
2,260 |
|
62,052 |
|
|
|
6,600 |
|
82,912 |
|
|||||||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|||||||
Stephen E. Riffee |
|
|
|
4,615 |
|
|
|
18,600 |
|
|
|
|
|
23,215 |
|
|||||||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|||||||
Dwight S. Taylor |
|
4,741 |
|
10,546 |
|
|
|
26,699 |
|
|
|
6,600 |
|
48,586 |
|
|||||||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|||||||
Karen M. Singer |
|
956 |
|
9,231 |
|
2,259 |
|
12,169 |
|
|
|
6,600 |
|
31,215 |
|
|||||||
We have employment agreements with our Named Executive Officers that establish various parameters of their compensation, particularly their base salaries and various benefit entitlements. A description of material terms of these agreements follows:
· Randall M. Griffin is party to an agreement that commenced on April 1, 2005 and expires on June 30, 2010;
· Roger A. Waesche, Jr. is party to an agreement that commenced on July 1, 2002 and expires on June 30, 2013;
· Stephen E. Riffee is party to an agreement that commenced on August 14, 2006 and expires on August 13, 2012;
· Dwight S. Taylor is party to an agreement that commenced on July 1, 2002 and expires on March 31, 2009; and
· Karen M. Singer is party to an agreement that commenced on September 15, 2005 and expires on September 14, 2010.
Each of these agreements has continuous and self-renewing one-year terms after the basic term unless otherwise indicated by either the Company or the executive prior to a specified point in time during the then current term. These agreements may be terminated by either the Company or the executive at any time on one days prior notice. Under the employment agreements, the executive officers are required to devote their full business time to our affairs and are prohibited from competing directly or indirectly with us during the term of the agreement and for a period thereafter. The agreements provide that incentive compensation shall be set by the Board of Trustees upon the Compensation Committees recommendation. The Compensation Committee may take action in future years to increase the executive officers base salaries. Current base salary and allowance for automobile, personal financial planning and income tax preparation provided for under the agreements of the Named Executive Officers are set forth below:
30
Name of Executive |
|
Current Base |
|
Allowance for |
|
||
Randall M. Griffin |
|
$ |
570,000 |
|
$ |
21,000 |
|
|
|
|
|
|
|
||
Roger A. Waesche, Jr. |
|
425,000 |
|
17,000 |
|
||
|
|
|
|
|
|
||
Stephen E. Riffee |
|
340,000 |
|
17,000 |
|
||
|
|
|
|
|
|
||
Dwight S. Taylor |
|
311,000 |
|
16,000 |
|
||
|
|
|
|
|
|
||
Karen M. Singer |
|
255,000 |
|
12,200 |
|
||
These employment agreements provide for severance packages in the event of (1) termination by us without cause or by the executive based upon constructive termination or (2) a change of control of Corporate Office Properties Trust, as defined in the agreements. The employment agreements also provide for full vesting of common share options and restricted shares upon death or disability. These provisions are discussed further in the section below entitled Potential Payments on Termination, Change in Control, Death or Disability.
31
The following table sets forth information about equity and non-equity awards granted to the Named Executive Officers for 2006.
|
|
|
|
|
Estimated Future |
|
Estimated Future |
|
Shares Granted |
|
|
|
Grant Date |
|
|||||||||||||
|
|
|
|
Board of |
|
Payouts Under Non-Equity |
|
Payouts Under Equity |
|
Under Equity |
|
All Other |
|
Fair Value |
|
||||||||||||
|
|
|
|
Trustees |
|
Incentive Plan Awards (2) |
|
Incentive Plan Awards (3) |
|
Incentive Plan |
|
Stock |
|
of Equity |
|
||||||||||||
|
|
Grant |
|
Action |
|
Threshold |
|
Target |
|
Maximum |
|
Threshold |
|
Target |
|
Maximum |
|
Awards |
|
Awards |
|
Awards |
|
||||
Name |
|
Date (1) |
|
Date |
|
($) |
|
($) |
|
($) |
|
(# shares) |
|
(# shares) |
|
(# shares) |
|
(# shares) (4) |
|
(# shares) (5) |
|
($) (4)(5) |
|
||||
Randall M. Griffin |
|
3/9/2006 |
|
3/9/2006 |
|
$ |
427,500 |
|
$ |
855,000 |
|
$ |
1,140,000 |
|
24,619 |
|
30,090 |
|
45,722 |
|
30,188 |
|
|
|
$ |
1,526,607 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
||||
Roger A. Waesche, Jr. |
|
3/9/2006 |
|
3/9/2006 |
|
166,698 |
|
333,395 |
|
481,571 |
|
9,109 |
|
13,664 |
|
20,496 |
|
13,708 |
|
|
|
693,214 |
|
||||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
||||
Stephen E. Riffee |
|
3/1/2007 |
|
3/1/2007 |
|
82,875 |
|
108,375 |
|
153,000 |
|
2,420 |
|
3,677 |
|
5,492 |
|
3,689 |
|
|
|
186,553 |
|
||||
|
8/14/2006 |
|
7/27/2006 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
30,000 |
|
1,357,200 |
|
|||||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|||||
Dwight S. Taylor |
|
3/9/2006 |
|
3/9/2006 |
|
217,700 |
|
311,000 |
|
373,200 |
|
5,984 |
|
9,093 |
|
13,583 |
|
9,122 |
|
|
|
461,300 |
|
||||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
||||
Karen M. Singer |
|
3/9/2006 |
|
3/9/2006 |
|
165,750 |
|
216,750 |
|
306,000 |
|
4,930 |
|
7,491 |
|
11,190 |
|
7,515 |
|
|
|
380,034 |
|
||||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|||||
(1) March 9, 2006 is the date on which the Board of Trustees established the range of potential annual incentive awards and long-term incentive payouts for the Named Executive Officers with respect to services to be performed during 2006 except for in the case of Mr. Riffee, whose range was established on March 1, 2007.
(2) As described in the section entitled Compensation Discussion and Analysis, the Board of Trustees approved annual incentive awards for the executive officers, as a percentage of base salary, for three levels of performance. These columns show the estimated future payouts of annual incentive awards for the three levels of performance approved by the Board of Trustees for 2006, as converted from the percentages of base salary, using the executives base salary used to compute the 2006 annual incentive award. In 2006, the Companys diluted FFO per share results were between the threshold and target levels and the diluted AFFO per share results were at the target level. As a result, the annual incentive award payouts for all of the executives were at the following levels:
· Mr. Griffin: 118.4% of base salary, or 78.9% of target, although that amount was reduced to 114.0% of base salary at Mr. Griffins request;
· Mr. Waesche: 71.8% of base salary, or 79.8% of target;
· Mr. Riffee: 78.3% of base salary, prorated by 37.5% for the amount of time in 2006 that he was employed by the Company, or 92.1% of target, although that amount was reduced to 43.1% of base salary at Mr. Riffees request;
· Mr. Taylor: 80.7% of base salary, or 80.7% of target; and
· Ms. Singer: 81.6% of base salary, or 96.0% of target.
The actual annual incentive award payouts were approved by the Board of Trustees on March 1, 2007.
(3) As described in the section entitled Compensation Discussion and Analysis, the Board of Trustees approved long-term incentive awards for the executive officers, as a percentage of total remuneration, for three levels of performance. These columns show the estimated future payouts of long-term incentive awards for the three levels of performance approved by the Board of Trustees for 2006, as converted from percentages of total remuneration, using the following assumptions:
· in computing total remuneration used to derive the dollar amount of remuneration to take the form of long-term incentive awards, we used the executives annual base salary as of December 31, 2006 (Mr. Riffees salary was prorated by 37.5% for the amount of time in 2006 that he was employed by the Company) and actual annual incentive award for 2006 performance before voluntary adjustments; and
32
· in computing the number of shares from the dollar amount of remuneration to take the form of long-term incentive awards, we used a per share value of $50.57, the closing price of our common shares on the New York Stock Exchange (NYSE) on March 1, 2007.
The 2007 grant for 2006 performance was made approximately at the target levels based on the following:
· diluted FFO per share results were between the threshold and target levels;
· diluted AFFO per share results were at the target level;
· total shareholder return was at the maximum level; and
· the discretionary grant by the Board of Trustees was at the maximum level.
The actual long-term incentive award payouts were approved by the Board of Trustees on March 1, 2007.
(4) This column reflects the restricted share awards made on March 1, 2007 under the long-term incentive plan related to 2006 performance. These shares vest over a three-year period in equal increments on the anniversary of the grant date. The grant date fair value of these awards was calculated using the closing common share price on the NYSE on March 1, 2007 of $50.57. This column does not include restricted share awards granted on March 9, 2006 under the long-term incentive plan related to 2005 performance, which are set forth in the table below:
Name of Executive |
|
Number of Shares |
|
Grant Date Fair |
|
|
Randall M. Griffin |
|
47,900 |
|
$ |
2,011,800 |
|
|
|
|
|
|
|
|
Roger A. Waesche, Jr. |
|
17,966 |
|
754,572 |
|
|
|
|
|
|
|
|
|
Dwight S. Taylor |
|
7,430 |
|
312,060 |
|
|
|
|
|
|
|
|
|
Karen M. Singer |
|
4,101 |
|
172,242 |
|
|
The forfeiture restrictions on the shares granted in 2006 for 2005 performance lapse annually in the following increments: 16% upon the first anniversary following the date of grant, 18% upon the second anniversary, 20% upon the third anniversary, 22% upon the fourth anniversary and 24% upon the fifth anniversary. The grant date fair value of the shares granted in 2006 for 2005 performance was calculated using the closing common share price on the NYSE on March 9, 2006 of $42.00.
(5) This column reflects a restricted share award granted to Mr. Riffee upon the commencement of his employment. The grant date fair value of these awards was calculated using the closing common share price on the NYSE on August 14, 2006 of $45.24.
33
Outstanding Equity Awards at December 31, 2006
The table below provides information about unexercised common share options and unvested restricted shares at December 31, 2006 for the Named Executive Officers.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity Incentive Plan Awards |
|
||||||
|
|
|
|
|
|
|
|
|
|
|
|
Restricted Share Awards |
|
Number of |
|
Market Value of |
|
|||||
|
|
|
|
Option Awards |
|
Number of |
|
Market Value |
|
Unearned |
|
Unearned |
|
|||||||||
|
|
|
|
Number of Securities Underlying |
|
Option |
|
Option |
|
Shares That |
|
of Shares That |
|
Shares That |
|
Shares That |
|
|||||
|
|
|
|
Unexercised Options |
|
Exercise |
|
Expiration |
|
Have Not |
|
Have Not |
|
Have Not |
|
Have Not |
|
|||||
Name |
|
Grant Date |
|
Exercisable |
|
Unexercisable (1) |
|
Price ($) |
|
Date |
|
Vested (2) |
|
Vested ($) (3) |
|
Vested (4) |
|
Vested ($) (5) |
|
|||
Randall M. Griffin |
|
9/28/1998 |
|
120,000 |
|
|
|
$ |
9.25 |
|
9/28/2008 |
|
|
|
$ |
|
|
|
|
$ |
|
|
|
3/11/1999 |
|
20,000 |
|
|
|
9.25 |
|
3/11/2009 |
|
|
|
|
|
|
|
|
|
||||
|
12/16/1999 |
|
210,000 |
|
|
|
7.38 |
|
12/16/2009 |
|
|
|
|
|
|
|
|
|
||||
|
1/1/2000 |
|
6,932 |
|
|
|
7.63 |
|
1/1/2010 |
|
|
|
|
|
|
|
|
|
||||
|
9/12/2000 |
|
25,000 |
|
|
|
9.75 |
|
9/12/2010 |
|
|
|
|
|
|
|
|
|
||||
|
3/8/2001 |
|
50,000 |
|
|
|
9.90 |
|
3/8/2011 |
|
|
|
|
|
|
|
|
|
||||
|
3/7/2002 |
|
168,068 |
|
|
|
12.45 |
|
3/7/2012 |
|
|
|
|
|
|
|
|
|
||||
|
12/16/1999 |
|
|
|
|
|
|
|
N/A |
|
51,003 |
|
2,574,121 |
|
|
|
|
|
||||
|
1/4/2000 |
|
|
|
|
|
|
|
N/A |
|
2,125 |
|
107,249 |
|
|
|
|
|
||||
|
5/15/2003 |
|
|
|
|
|
|
|
N/A |
|
6,900 |
|
348,243 |
|
|
|
|
|
||||
|
2/26/2004 |
|
|
|
|
|
|
|
N/A |
|
19,659 |
|
992,190 |
|
|
|
|
|
||||
|
2/25/2005 |
|
|
|
|
|
|
|
N/A |
|
34,663 |
|
1,749,442 |
|
|
|
|
|
||||
|
3/9/2006 |
|
|
|
|
|
|
|
N/A |
|
47,900 |
|
2,417,513 |
|
|
|
|
|
||||
|
3/9/2006 |
|
|
|
|
|
|
|
N/A |
|
|
|
|
|
45,722 |
|
2,307,589 |
|
||||
Roger A. Waesche, Jr. |
|
9/12/2000 |
|
85,000 |
|
|
|
9.75 |
|
9/12/2010 |
|
|
|
|
|
|
|
|
|
|||
|
|
3/7/2002 |
|
50,000 |
|
|
|
12.45 |
|
3/7/2012 |
|
|
|
|
|
|
|
|
|
|||
|
|
5/15/2003 |
|
|
|
|
|
|
|
N/A |
|
2,760 |
|
139,297 |
|
|
|
|
|
|||
|
|
2/26/2004 |
|
|
|
|
|
|
|
N/A |
|
11,150 |
|
562,741 |
|
|
|
|
|
|||
|
|
2/25/2005 |
|
|
|
|
|
|
|
N/A |
|
20,426 |
|
1,030,900 |
|
|
|
|
|
|||
|
|
3/9/2006 |
|
|
|
|
|
|
|
N/A |
|
17,966 |
|
906,744 |
|
|
|
|
|
|||
|
|
3/9/2006 |
|
|
|
|
|
|
|
N/A |
|
|
|
|
|
20,496 |
|
1,034,433 |
|
|||
Stephen E. Riffee |
|
8/14/2006 |
|
|
|
|
|
|
|
N/A |
|
30,000 |
|
1,514,100 |
|
|
|
|
|
|||
Dwight S. Taylor |
|
9/28/1998 |
|
27,500 |
|
|
|
9.25 |
|
9/28/2008 |
|
|
|
|
|
|
|
|
|
|||
|
|
3/8/2001 |
|
75,000 |
|
|
|
9.90 |
|
3/8/2011 |
|
|
|
|
|
|
|
|
|
|||
|
|
5/15/2003 |
|
|
|
|
|
|
|
N/A |
|
2,484 |
|
125,367 |
|
|
|
|
|
|||
|
|
2/26/2004 |
|
|
|
|
|
|
|
N/A |
|
4,817 |
|
243,114 |
|
|
|
|
|
|||
|
|
2/25/2005 |
|
|
|
|
|
|
|
N/A |
|
7,639 |
|
385,540 |
|
|
|
|
|
|||
|
|
3/9/2006 |
|
|
|
|
|
|
|
N/A |
|
7,430 |
|
374,992 |
|
|
|
|
|
|||
|
|
3/9/2006 |
|
|
|
|
|
|
|
N/A |
|
|
|
|
|
13,583 |
|
685,534 |
|
|||
Karen M. Singer |
|
1/1/2002 |
|
14,000 |
|
|
|
11.87 |
|
1/1/2012 |
|
|
|
|
|
|
|
|
|
|||
|
1/1/2004 |
|
5,000 |
|
2,500 |
|
20.34 |
|
1/1/2014 |
|
|
|
|
|
|
|
|
|
||||
|
1/31/2003 |
|
|
|
|
|
|
|
N/A |
|
2,216 |
|
111,842 |
|
|
|
|
|
||||
|
1/31/2004 |
|
|
|
|
|
|
|
N/A |
|
1,453 |
|
73,333 |
|
|
|
|
|
||||
|
2/25/2005 |
|
|
|
|
|
|
|
N/A |
|
2,543 |
|
128,345 |
|
|
|
|
|
||||
|
3/9/2006 |
|
|
|
|
|
|
|
N/A |
|
4,101 |
|
206,977 |
|
|
|
|
|
||||
|
3/9/2006 |
|
|
|
|
|
|
|
N/A |
|
|
|
|
|
11,190 |
|
564,759 |
|
||||
(1) Ms. Singers unexercisable share options vested on January 1, 2007.
(2) The forfeiture restrictions on restricted share awards that were unvested at December 31, 2006 lapsed or will lapse on the following dates:
34
Grant Date |
|
Vesting Schedule |
12/16/1999 |
|
All remaining shares vested on 1/1/2007. |
1/4/2000 |
|
All remaining shares vested on 1/1/2007. |
1/31/2003 |
|
48% vested on 1/31/2007 and 52% vest on 1/31/2008. |
5/15/2003 |
|
48% vest on 5/15/2007 and 52% vest on 5/15/2008. |
1/31/2004 |
|
30% vested on 1/31/2007; 33% vest on 1/31/2008; and 37% vest on 1/31/2009. |
2/26/2004 |
|
30% vested on 2/26/2007; 33% vest on 2/26/2008; and 37% vest on 2/26/2009. |
2/25/2005 |
|
21% vested on 2/25/2007; 24% vest on 2/25/2008; 26% vest on 2/25/2009; and 29% vest on 2/25/2010. |
3/9/2006 |
|
16% vested on 3/9/2007; 18% vest on 3/9/2008; 20% vest on 3/9/2009; 22% vest on 3/9/2010; and 24% vest on 3/9/2011. |
8/14/2006 |
|
16% vest on 8/14/2007; 18% vest on 8/14/2008; 20% vest on 8/14/2009; 22% vest on 8/14/2010; and 24% vest on 8/14/2011. |
(3) Value is calculated by multiplying the number of shares subject to vesting by $50.47, the closing price of our common shares on the NYSE on December 29, 2006, the last trading day of the year ended December 31, 2006.
(4) Represents the maximum number of restricted shares established by the Board of Trustees as of December 31, 2006 to be issued during 2007 for 2006 performance in the form of long-term incentive awards. The range of long-term incentive awards payouts was established by the Board of Trustees on March 9, 2006, and the actual grants were made on March 1, 2007. The maximum number of restricted shares established by the Board of Trustees to be issued in 2007 for 2006 performance to Mr. Riffee is not included in this table since such amount was not established as of December 31, 2006. See the table entitled Grants of Plan-Based Awards. A detailed description of these awards is included in the section entitled Compensation Discussion and Analysis.
(5) Value is calculated by multiplying the number of restricted shares established by the Board of Trustees as of December 31, 2006 to be issued during 2007 for 2006 performance in the form of long-term incentive awards by $50.47, the closing price of our common shares on the NYSE on December 29, 2006, the last trading day of the year ended December 31, 2006.
The table below provides information about the value realized on common share options exercised and restricted shares vesting during 2006 for the Named Executive Officers.
|
Option Awards |
|
Restricted Share Awards |
|
|||||||
|
|
Number of |
|
|
|
Number of |
|
|
|
||
|
|
Shares |
|
|
|
Shares |
|
|
|
||
|
|
Acquired |
|
Value Realized |
|
Acquired |
|
Value Realized |
|
||
Name |
|
on Exercise |
|
on Exercise (1) |
|
on Vesting |
|
on Vesting (2) |
|
||
Randall M. Griffin |
|
13,068 |
|
$ |
444,900 |
|
64,964 |
|
$ |
2,390,063 |
|
|
|
|
|
|
|
|
|
|
|
||
Roger A. Waesche, Jr. |
|
40,000 |
|
1,420,869 |
|
24,539 |
|
916,998 |
|
||
|
|
|
|
|
|
|
|
|
|
||
Stephen E. Riffee |
|
|
|
|
|
|
|
|
|
||
|
|
|
|
|
|
|
|
|
|
||
Dwight S. Taylor |
|
5,000 |
|
195,480 |
|
3,849 |
|
157,166 |
|
||
|
|
|
|
|
|
|
|
|
|
||
Karen M. Singer |
|
19,000 |
|
653,988 |
|
1,845 |
|
74,842 |
|
||
(1) Value realized on share options exercised is calculated by multiplying the difference between the option exercise price and the common share price upon exercise of options by the number of common shares underlying the options.
35
(2) Value realized on vesting of restricted shares is calculated by multiplying the average of the high and low common share prices, as reported by the NYSE on the vesting date, by the number of shares vesting.
The following table shows the contributions, earnings and account balances for the Named Executive Officers in the Companys nonqualified deferred compensation plan:
|
|
Executive |
|
Company |
|
Aggregate |
|
Aggregate |
|
Aggregate |
|
|||||
|
|
Contributions |
|
Contributions |
|
Earnings |
|
Distributions |
|
Balance at |
|
|||||
Named Executive |
|
in 2006 (1) |
|
in 2006 (2) |
|
in 2006 (3) |
|
in 2006 |
|
12/31/06 (4) |
|
|||||
Randall M. Griffin |
|
$ |
263,310 |
|
$ |
1,158 |
|
$ |
103,923 |
|
$ |
|
|
$ |
1,409,031 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|||||
Roger A. Waesche, Jr. |
|
57,328 |
|
420 |
|
59,501 |
|
|
|
517,139 |
|
|||||
|
|
|
|
|
|
|
|
|
|
|
|
|||||
Stephen E. Riffee |
|
|
|
|
|
|
|
|
|
|
|
|||||
|
|
|
|
|
|
|
|
|
|
|
|
|||||
Dwight S. Taylor |
|
21,909 |
|
|
|
39,348 |
|
|
|
312,291 |
|
|||||
|
|
|
|
|
|
|
|
|
|
|
|
|||||
Karen M. Singer |
|
62,623 |
|
2,280 |
|
9,867 |
|
|
|
125,984 |
|
|||||
(2) The amounts in this column are also included in the Summary Compensation Table in the all other compensation column as a portion of the 401(k) and deferred compensation plan match.
(3) The amounts in this column reflect aggregate losses or earnings on participant-directed investments. The nonqualified deferred compensation plan does not pay above-market interest rates.
(4) The table below sets forth the portions of the amounts included in this column that were reported in the Summary Compensation Table appearing in the Companys proxy statements in this year or in prior years:
|
Amounts Reported as |
|
|
|
||||||
|
|
Compensation |
|
|
|
|||||
Named Executive |
|
Current Year |
|
Prior Years |
|
Total |
|
|||
Randall M. Griffin |
|
$ |
66,029 |
|
$ |
950,516 |
|
$ |
1,016,545 |
|
|
|
|
|
|
|
|
|
|||
Roger A. Waesche, Jr. |
|
57,328 |
|
245,159 |
|
302,487 |
|
|||
|
|
|
|
|
|
|
|
|||
Stephen E. Riffee |
|
|
|
|
|
|
|
|||
|
|
|
|
|
|
|
|
|||
Dwight S. Taylor |
|
21,909 |
|
143,589 |
|
165,498 |
|
|||
|
|
|
|
|
|
|
|
|||
Karen M. Singer |
|
31,123 |
|
77,753 |
|
108,876 |
|
|||
The employment agreement of Mr. Griffin provides for the following severance package in the event of (1) termination by us without cause or by the executive based upon constructive termination or (2) a change in control of the Company or Mr. Griffins employer:
· in the event of termination by us without cause or by Mr. Griffin based upon constructive termination, payment equal to his base annual salary multiplied by three plus the average of his three most recent annual incentive awards multiplied by three;
· in the event of a change in control of the Company or Mr. Griffins employer, payment equal to his base annual salary multiplied by the number of years then remaining in the employment agreement
36
term (but not less than three years) plus the average of his three most recent annual incentive awards multiplied by the number of years then remaining in the employment agreement term (but not less than three years);
· perquisites and benefits for 24 months following termination unless such benefits are available to him through other employment after termination;
· full vesting of previously unvested share options and restricted shares with the right to exercise options for up to 18 months following termination; and
· in the case of a change in control, reimbursement for any parachute excise taxes and all Federal and state income or other taxes with respect to payment of the amount of such excise tax, including all such taxes with respect to any such grossing-up amount.
The employment agreements of Mr. Waesche and Mr. Taylor provide for the following severance package in the event of (1) termination by us without cause or by the executive based upon constructive termination or (2) a change in control of the Company or the executives employer:
· payment equal to his base annual salary multiplied by three;
· payment equal to the average of his three most recent annual incentive awards multiplied by three;
· perquisites and benefits for 24 months following termination unless such benefits are available to him through other employment after termination;
· full vesting of previously unvested share options and restricted shares with the right to exercise options for up to 18 months following termination; and
· in the case of a change in control, reimbursement for any parachute excise taxes and all Federal and state income or other taxes with respect to payment of the amount of such excise tax, including all such taxes with respect to any such grossing-up amount.
The employment agreement of Mr. Riffee provides for the following severance package in the event of (1) termination by us without cause or by Mr. Riffee based upon constructive termination or (2) a change in control of the Company or Mr. Riffees employer:
· payment equal to his base annual salary multiplied by three;
· payment equal to the average of his three most recent annual incentive awards multiplied by three;
· perquisites and benefits for 12 months following termination unless such benefits are available to him through other employment after termination; and
· full vesting of previously unvested share options and restricted shares with the right to exercise options for up to 18 months following termination;
· in the case of a change in control, reimbursement for any parachute excise taxes and all Federal and state income or other taxes with respect to payment of the amount of such excise tax, including all such taxes with respect to any such grossing-up amount.
The employment agreement of Ms. Singer provides for the following severance package in the event of (1) termination by us without cause or by Ms. Singer based upon constructive termination or (2) a change in control of the Company or Ms. Singers employer:
· payment equal to her base annual salary;
· payment equal to the average of her three most recent annual incentive awards;
· perquisites and benefits for 12 months following termination unless such benefits are available to her through other employment after termination; and
· full vesting of previously unvested share options and restricted shares with the right to exercise options for up to 18 months following termination.
37
Under the employment agreements, a termination by us without cause is termination of employment for any reason other than (1) expiration of the term of the executives employment agreement or any renewal term; (2) termination upon disability; or (3) a for-cause termination. A for- cause termination is the termination of employment by us on the basis or as a result of (1) a violation by the executive of any applicable law or regulation respecting the Companys business; (2) the executives conviction of a felony or any crime involving moral turpitude; (3) any act of dishonesty or fraud, or the executives commission of an act which in the opinion of the Board of Trustees disqualifies the executive from serving as an executive or Trustee; (4) the willful or negligent failure of the executive to perform his or her duties under the employment agreement, which failure continues for a period of 30 days after written notice thereof is given to the executive; or (5) a violation of any provision of the Companys Code of Business Conduct and Ethics by the executive.
Under the employment agreements, constructive termination is termination initiated by the executive upon such executive being constructively discharged by us, which means the occurrence of any of the following events, except in connection with a for-cause termination: (1) the executive is not re-elected to, or is removed from, his or her position, other than as a result of the executives election or appointment to positions of equal or superior scope and responsibility; (2) the executive shall fail to be vested by the Company with the powers, authority and support services normally attendant to any of said offices; (3) the Company notifies the executive that the employment of the executive will be terminated or materially modified in the future or that the executive will be constructively discharged in the future; (4) the Company changes the primary employment location of the executive to a place that is more than 50 miles from the primary employment location as of the date of the employment agreement; or (5) the Company otherwise commits a material breach of its obligations under the employment agreement.
Under the employment agreements, a change in control means the occurrence of any of the following during the term of the employment agreement: (1) the consummation of the acquisition by any person, (as such term is defined in Section 13(d) or 14(d) of the Securities Exchange Act of 1934, as amended (the 1934 Act)) of beneficial ownership (within the meaning of Rule 13d-3 promulgated under the 1934 Act) of 50% or more of the combined voting power embodied in the then outstanding voting securities of the Company or the executives employer; or (2) approval by the shareholders of the Company or the executives employer of: (a) a merger or consolidation of the Company or the executives employer, if the shareholders of the Company or the employer of the executive immediately before such merger or consolidation do not, as a result of such merger or consolidation, own, directly or indirectly, more than 50% of the combined voting power of the then outstanding voting securities of the entity resulting from such merger or consolidation in substantially the same proportion as was represented by their ownership of the combined voting power of the voting securities of the Company or the executives employer outstanding immediately before such merger or consolidation; or (b) a complete or substantial liquidation or dissolution, or an agreement for the sale or other disposition, of all or substantially all of the assets of the Company or the employer of the executive.
In the event of death or disability, the employment agreements provide for the full vesting of all options and restricted shares granted to executive officers under any stock plan or similar program.
38
The table below reflects the payments that may be made to the Named Executive Officers pursuant to the provisions discussed above, assuming that the termination event described occurred on December 31, 2006.
|
|
|
|
|
Value of |
|
Parachute |
|
|
|
||||||
|
|
|
|
Continuation of |
|
Share Option |
|
Excise Tax |
|
Total |
|
|||||
|
|
Cash Severance |
|
Medical/Welfare |
|
and Restricted |
|
Gross-Up |
|
Termination |
|
|||||
Name |
|
Payments (1) |
|
Benefits (2) |
|
Share Vestings (3) |
|
Payment (4) |
|
Benefits |
|
|||||
Randall M. Griffin |
|
|
|
|
|
|
|
|
|
|
|
|||||
Premature or Constructive Termination |
|
$ |
3,628,404 |
|
$ |
19,638 |
|
$ |
8,188,758 |
|
$ |
|
|
$ |
11,836,800 |
|
Change in Control |
|
$ |
4,233,138 |
|
$ |
19,638 |
|
$ |
8,188,758 |
|
$ |
|
|
$ |
12,441,534 |
|
Death or Disability |
|
$ |
|
|
$ |
|
|
$ |
8,188,758 |
|
$ |
|
|
$ |
8,188,758 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|||||
Roger A. Waesche, Jr. |
|
|
|
|
|
|
|
|
|
|
|
|||||
Premature or Constructive Termination |
|
$ |
2,120,000 |
|
$ |
26,737 |
|
$ |
2,639,682 |
|
$ |
|
|
$ |
4,786,419 |
|
Change in Control |
|
$ |
2,120,000 |
|
$ |
26,737 |
|
$ |
2,639,682 |
|
$ |
|
|
$ |
4,786,419 |
|
Death or Disability |
|
$ |
|
|
$ |
|
|
$ |
2,639,682 |
|
$ |
|
|
$ |
2,639,682 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|||||
Stephen E. Riffee |
|
|
|
|
|
|
|
|
|
|
|
|||||
Premature or Constructive Termination |
|
$ |
1,020,000 |
|
$ |
13,241 |
|
$ |
1,514,100 |
|
$ |
|
|
$ |
2,547,341 |
|
Change in Control |
|
$ |
1,020,000 |
|
$ |
13,241 |
|
$ |
1,514,100 |
|
$ |
730,141 |
|
$ |
3,277,482 |
|
Death or Disability |
|
$ |
|
|
$ |
|
|
$ |
1,514,100 |
|
$ |
|
|
$ |
1,514,100 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|||||
Dwight S. Taylor |
|
|
|
|
|
|
|
|
|
|
|
|||||
Premature or Constructive Termination |
|
$ |
1,353,000 |
|
$ |
4,364 |
|
$ |
1,129,014 |
|
$ |
|
|
$ |
2,486,378 |
|
Change in Control |
|
$ |
1,353,000 |
|
$ |
4,364 |
|
$ |
1,129,014 |
|
$ |
588,832 |
|
$ |
3,075,210 |
|
Death or Disability |
|
$ |
|
|
$ |
|
|
$ |
1,129,014 |
|
$ |
|
|
$ |
1,129,014 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|||||
Karen M. Singer |
|
|
|
|
|
|
|
|
|
|
|
|||||
Premature or Constructive Termination |
|
$ |
324,333 |
|
$ |
2,324 |
|
$ |
595,822 |
|
$ |
|
|
$ |
922,479 |
|
Change in Control |
|
$ |
324,333 |
|
$ |
2,324 |
|
$ |
595,822 |
|
$ |
|
|
$ |
922,479 |
|
Death or Disability |
|
$ |
|
|
$ |
|
|
$ |
595,822 |
|
$ |
|
|
$ |
595,822 |
|
(2) These benefits were computed based on the monthly medical and welfare benefits for the Named Executive Officers as of December 31, 2006 multiplied by the number of months over which such benefits are to continue beyond such executives employment termination.
(3) Value on vesting of share options is calculated by multiplying the difference between share option exercise prices and $50.47, the closing price of our common shares on the NYSE on December 29, 2006, the last trading day of the year ended December 31, 2006, by the number of common shares underlying unvested share options as of December 31, 2006. Value on restricted share vestings is calculated by multiplying the number of shares subject to vesting as of December 31, 2006 by $50.47.
39
On December 7, 2006, our Board of Trustees approved an amendment to the Amended and Restated 1998 Long Term Incentive Plan (as amended, the Plan) to extend the term of the Plan for a period of ten years. The Plan was otherwise scheduled to expire in March 2008. If such amendment is approved by the shareholders, the term of the Plan will be extended for a period of ten years from the date of such approval. The Plan allows the issuance of (1) incentive stock options (ISOs) and non-qualified stock options (NQSOs and, collectively with ISOs for purposes of this section, share options) of the Company, (2) restricted shares of the Company and (3) dividend equivalents of the Company. Our Board of Trustees has also approved an amendment to the Plan to allow for the issuance of LTIP Units in the Operating Partnership, subject to the Company finalizing the definitive documentation establishing terms of the LTIP Units. Collectively, share options, restricted shares, LTIP Units and dividend equivalents shall each be referred to in this section of the proxy statement as an Award and shall be referred to collectively in this section of the proxy statement as Awards.
For years, we have successfully used Awards granted under the Plan to attract, retain and motivate employees in a highly competitive marketplace. We believe that our Award grants have been very successful over the years in motivating employees while enhancing shareholder value. The Board of Trustees wants to continue to have the ability to grant Awards in the future and therefore is seeking shareholder approval of the Plan at this time.
The material features of the Plan are:
· The Plan is administered by either the Compensation Committee of the Board of Trustees or by such other Board committee, which may include the entire Board (in either case, for purposes of this section of this proxy statement, the Committee), as may be designated by the Board to administer the Plan. The Committee, in its discretion, may grant a variety of incentive awards based on our common shares;
· The maximum number of common shares reserved for issuance in connection with Awards under the Plan is 13% of the total of (i) the number of shares issued and outstanding at the time an Award is granted, plus (ii) the number of common shares which would be outstanding upon redemption of all operating partnership units or other securities of the Company which are convertible into common shares at the time the Award is granted and which have not yet been so redeemed, provided that no more than 300,000 shares shall be cumulatively available for Awards of ISOs and no more than 30% of the total number of shares reserved for issuance shall be cumulatively available for Awards of Restricted Shares and LTIP Units;
· The award of share options, restricted shares, LTIP Units and dividend equivalents is permitted;
· Persons eligible to participate in the Plan are employees and non-employee Trustees of the Company and its subsidiaries and affiliates as selected by the Committee; and
· Any amendment to the Plan which requires shareholder approval pursuant to Section 422 of the Internal Revenue Code of 1986 (the Code) is subject to approval by our shareholders.
As of March 15, 2007, the maximum number of common shares reserved for issuance in connection with Awards under the Plan is 7,125,527, which, based solely on the closing price of our common shares as reported on the NYSE on that date, have a maximum aggregate market value of $348,367,015. As of March 15, 2007, we had 869,569 common shares available for future grant in connection with Awards under the Plan, which, based solely on the closing price of our common shares as reported on the NYSE on that date, have a maximum aggregate market value of $42,513,228. Common shares issued by us under the Plan will be authorized but unissued shares. The shares underlying any Awards that are forfeited, canceled, terminated, exchanged, surrendered, settled in cash or otherwise terminated without a distribution of common shares to the recipient are added back to the shares available for issuance under the Plan.
40
To ensure that share options granted under the Plan to a Covered Employee (as defined in the Code) qualify as performance-based compensation under Section 162(m) of the Code, the Plan provides that share options with respect to no more than 300,000 shares and restricted shares and/or LTIP Units with respect to no more than 300,000 shares may be granted to any one individual during any calendar year period.
Vote Required. If a quorum is present at the 2007 Annual Meeting, a majority of the votes properly cast at the meeting will be required to approve the Plan. Abstentions will have the same effect as a vote against the proposal. Broker non-votes will not be treated as votes cast and therefore will have no effect on the outcome of the proposal.
The Board of Trustees recommends a vote FOR the extension of the Amended and Restated 1998 Long-Term Incentive Plan for a period of 10 years.
Summary of the Plan
The following description of certain features of the Plan, together with the summary of certain material features described above, is intended to be a summary only. The summary is qualified in its entirety by the full text of the Plan that is attached hereto as Appendix A.
Plan Administration. Among other powers, the Committee has full power to select, from among the individuals eligible for awards, the individuals to whom awards will be granted, to make any combination of awards to participants, to designate Affiliates (as such term is defined in the Plan) and to determine the specific terms and conditions of each award, subject to the provisions of the Plan. The Committee may delegate, and historically has delegated, to officers or employees of the Company or any Subsidiary (as such term is defined in the Plan) the authority, subject to such terms as the Committee shall determine, to perform administrative functions and, with respect to Awards granted to persons not subject to Section 16 of the Securities Exchange Act of 1934 (the Exchange Act), to perform such other functions as the Committee may determine, to the extent permitted under Rule 16b-3 (if applicable) of the Exchange Act and applicable law.
Eligibility and Limitations on Grants. Persons eligible to participate in the Plan will be those employees and non-employee Trustees of the Company and its Subsidiaries and affiliates as selected from time to time by the Committee. As of March 15, 2007, approximately 355 individuals were eligible to participate in the Plan.
Share options. The Plan permits the granting of (1) ISOs, which are share options intended to qualify as incentive stock options under Section 422 of the Code and (2) NQSOs, which are share options that do not so qualify. Share options granted under the Plan will be NQSOs if they fail to qualify as ISOs or exceed the annual limit on ISOs. NQSOs may be granted to any persons eligible to receive ISOs and to non-employee Trustees. The option exercise price of each share option will be determined by the Committee.
The term of each Option will be fixed by the Committee. The Committee will determine at what time or times each Option may be exercised. Share options may be made exercisable in installments and the exercisability of Share options may be accelerated by the Committee. Share options may be exercised in whole or in part with notice to the Company.
Upon exercise of share options, the option exercise price must be paid in a method acceptable to the Committee, which may include, without limitation, cash, common shares, notes or other property. Subject to applicable law, if acceptable to the Committee, the exercise price may also be delivered to the Company by a broker pursuant to irrevocable instructions to the broker from the optionee.
41
To qualify as an ISO, share options must meet additional Federal tax requirements, including a $100,000 limit on the value of shares subject to ISOs that first become exercisable by a participant in any one calendar year.
Restricted shares. The Committee may award common shares to participants subject to such conditions and restrictions as the Committee may determine. These conditions and restrictions may include the achievement of certain performance goals and/or continued employment with us through a specified restricted period. In the case of retirement, death or permanent total disability, in the event these awards granted to employees have a performance-based restriction, the Committee, in its sole discretion, may waive in whole or in part any or all remaining restrictions with respect to such employees restricted shares.
LTIP Units. The Committee may award LTIP Units subject to such terms and conditions as the Committee may determine. Except as may be otherwise determined by the Committee and provided in the award agreement for such LTIP Units, recipients of LTIP Units may be required to make a payment or provide consideration to the Operating Partnership as provided in the award agreement for such LTIP Units.
Dividend Equivalents. The Committee may award dividend equivalents, which are rights to receive cash, common shares or other property equal in value to dividends paid with respect to a specified number of common shares, to participants, either on a free-standing basis or in connection with another Award. Dividend equivalents may be paid currently or on a deferred basis.
Tax Withholding. Recipients of Awards under the Plan are responsible for the payment of any Federal, state or local taxes that we are required by law to withhold relating to any Award granted. The Company is authorized to satisfy tax withholding obligations by withholding shares to be issued pursuant to a share option exercise or other Award.
Change in Control Provisions. Under the Plan, unless otherwise provided by the Committee at the time of the Award grant, all outstanding Awards shall become fully vested and exercisable at the time of a Change of Control (as such term is defined in the Plan).
Amendments and Termination. The Board of Trustees may amend, alter, suspend, discontinue, or terminate the Plan without the consent of shareholders of the Company or recipients of Awards under the Plan, except that any such amendment, alteration, suspension, discontinuation or termination shall be subject to the approval of the Companys shareholders to the extent such shareholder approval is required under Section 422 of the Code; provided, however, that, without the consent of an affected Award recipient, no amendment, alteration, suspension, discontinuation or termination of the Plan may materially and adversely affect the rights of such recipient under any Award theretofore granted to him or her. The Committee may waive any conditions or rights under, amend any terms of, or amend, alter, suspend, discontinue or terminate, any Award theretofore granted, prospectively or retrospectively, provided, however, that, without the consent of a recipient, no amendment, alteration, suspension, discontinuation or termination of any Award may materially and adversely affect the rights of such recipient under any Award theretofore granted to him or her.
Effective Date of the Plan
The Board of Trustees adopted the amendment to the Plan on December 7, 2006, and the amended Plan, if approved by shareholders, will become effective on the date of such approval. Awards of ISOs may be granted under the Plan until December 7, 2016. No other awards may be granted under the Plan after the date that is 10 years from the date of shareholder approval. If the Plan is not approved by shareholders, the Plan will continue in effect until it otherwise would have expired, and awards may be granted thereunder, in accordance with its terms.
42
New Plan Benefits
The number of common shares that may be granted to any of the Named Executive Officers under the Plan is not determinable at this time, as such grants are subject to the discretion of the Committee.
Accordingly, in lieu of providing benefits that will be received by the following individuals under the Plan, the following table provides information concerning Awards granted to the following individuals and groups of individuals during the year ended December 31, 2006:
Name of Executive or Group |
|
Common |
|
Other Awards |
|
Randall M. Griffin |
|
|
|
47,900 |
|
|
|
|
|
|
|
Roger A. Waesche, Jr. |
|
|
|
17,966 |
|
|
|
|
|
|
|
Stephen E. Riffee |
|
|
|
30,000 |
|
|
|
|
|
|
|
Dwight S. Taylor |
|
|
|
7,430 |
|
|
|
|
|
|
|
Karen M. Singer |
|
|
|
4,101 |
|
|
|
|
|
|
|
All current executive officers as a group |
|
|
|
107,397 |
|
|
|
|
|
|
|
All current Trustees
who are not executive |
|
35,000 |
|
|
|
|
|
|
|
|
|
All current employees who are not executive |
|
468,800 |
|
56,023 |
|
The amount of share options to be received by all current executive officers as a group, all current Trustees who are not executive officers as a group, each nominee for election as a Trustee, each associate of any such Trustees, executive officers or nominees, each other person who received or is to receive 5 percent of such share options, warrants or rights and all employees, including all current officers who are not executive officers, as a group, is not determinable as such Awards are subject to the discretion of the Committee.
Tax Aspects Under the Code
The following is a summary of the principal Federal income tax consequences of certain transactions under the Plan. It does not describe all Federal tax consequences under the Plan, nor does it describe state or local tax consequences.
Incentive Options. No taxable income is generally realized by the optionee upon the grant or exercise of an ISO. If common shares issued to an optionee pursuant to the exercise of an ISO are sold or transferred after two years from the date of grant and after one year from the date of exercise, then (1) upon sale of such shares, any amount realized in excess of the share option price (the amount paid for the shares) will be taxed to the optionee as a long-term capital gain, and any loss sustained will be a long-term capital loss, and (2) the Company will not be entitled to any deduction for Federal income tax purposes. The exercise of an ISO will give rise to an item of tax preference that may result in alternative minimum tax liability for the optionee.
If common shares acquired upon the exercise of an ISO are disposed of prior to the expiration of the two-year and one-year holding periods described above (a disqualifying disposition), generally (a) the optionee will realize ordinary income in the year of disposition in an amount equal to the excess (if any) of the fair market value of the shares at exercise (or, if less, the amount realized on a sale of such shares ) over
43
the share option price thereof, and (b) we will be entitled to deduct such amount. Special rules will apply where all or a portion of the exercise price of the ISO is paid by tendering shares.
If an ISO is exercised at a time when it no longer qualifies for the tax treatment described above (e.g., if the holding periods described above are not satisfied), the share option is treated as a NQSO. In addition, an ISO will not be eligible for the tax treatment described above if it is exercised more than three months following termination of employment (or one year in the case of termination of employment by reason of disability). In the case of termination of employment by reason of death, the three-month rule does not apply.
Non-Qualified Options. No income is realized by the optionee at the time the share option is granted. Generally (i) at exercise, ordinary income is realized by the optionee in an amount equal to the difference between the share option price and the fair market value of the shares on the date of exercise, and we receive a tax deduction for the same amount, and (ii) at disposition, appreciation or depreciation after the date of exercise is treated as either short-term or long-term capital gain or loss depending on how long the common shares have been held. Special rules will apply where all or a portion of the exercise price of the NQSO is paid by tendering shares. Upon exercise, the optionee will also be subject to Social Security taxes on the excess of the fair market value over the exercise price of the share option.
Restricted Shares. Restricted shares are not taxable to a recipient at the time of grant, but instead are included in ordinary income (at the then fair market value) when the restrictions lapse. A recipient may elect, however, to recognize income at the time of grant, in which case the fair market value of the restricted shares at the time of grant is included in ordinary income and there is no further income recognition when the restrictions lapse. The Company is entitled to a tax deduction in an amount equal to the ordinary income recognized by the recipient.
A recipients tax basis for restricted shares will be equal to the amount of ordinary income recognized by the recipient. The recipient will recognize capital gain (or loss) on a sale of the restricted shares if the sale price exceeds (or is lower than) such basis. The holding period for restricted shares for purposes of characterizing gain or loss on the sale of any shares as long- or short-term commences at the time the recipient recognizes ordinary income pursuant to an award.
LTIP Units. Recipients of LTIP Units would generally be taxed only when they choose to liquidate their LTIP Units, not at grant or when vesting occurs. The Company is not entitled to a corresponding tax deduction.
Parachute Payments. The vesting of any portion of a share option or other Award that is accelerated due to the occurrence of a change in control may cause a portion of the payments with respect to such accelerated awards to be treated as parachute payments as defined in the Code. Any such parachute payments may be non-deductible to us, in whole or in part, and may subject the recipient to a non-deductible 20% Federal excise tax on all or a portion of such payment (in addition to other taxes ordinarily payable).
Limitation on the Companys Deductions. As a result of Section 162(m) of the Code, our deduction for certain Awards under the Plan may be limited to the extent that the Chief Executive Officer or other executive officer whose compensation is required to be reported in the summary compensation table receives compensation in excess of $1 million a year (other than performance-based compensation that otherwise meets the requirements of Section 162(m) of the Code). The Plan is structured to allow share options with an exercise price greater than the fair market value of our common shares on the grant date to qualify as performance-based compensation.
44
|
|
|
|
|
|
Number of Securities |
|
|
|
|
|
|
|
|
Remaining Available for |
|
|
|
|
Number of Securities to |
|
Weighted-average |
|
Future Issuance Under |
|
|
|
|
be Issued Upon Exercise |
|
Exercise Price of |
|
Equity Compensation |
|
|
|
|
of Outstanding Options, |
|
Outstanding Options, |
|
Plans (Excluding |
|
|
|
|
Warrants and Rights |
|
Warrants and Rights |
|
Securities in Column (a)) |
|
|
Plan Category |
|
(a) |
|
(b) |
|
(c) |
|
|
Equity compensation plans approved by security holders |
|
2,556,519 |
|
$ |
20.18 |
|
711,844 |
(1) |
Equity compensation plans not approved by security holders |
|
|
|
N/A |
|
|
|
|
Total |
|
2,556,519 |
|
$ |
20.18 |
|
711,844 |
|
The Audit Committee of Corporate Office Properties Trusts Board of Trustees (the Audit Committee) is comprised of the three Trustees named below. Each of the Trustees meets the independence and experience requirements of the New York Stock Exchange and satisfies the Securities and Exchange Commissions additional independence requirements for members of audit committees. The Board of Trustees has determined that Kenneth D. Wethe is an audit committee financial expert as defined by the Securities and Exchange Commission. The Audit Committee adopted and, in September 2006, the Board of Trustees approved, a charter outlining the Audit Committees practices. A copy of the charter is available in the investor relations section of the Companys Internet website in the subsection entitled Corporate Governance. The Audit Committees charter is also available in print to any shareholder upon request. To the extent modifications are made to the Audit Committees charter, such modifications will be reflected on the Companys Internet website.
Management is responsible for the Companys financial statements, financial reporting process, internal financial controls, compliance with legal and regulatory requirements and ethical behavior. The Companys independent registered public accounting firm is responsible for expressing opinions on the conformity of the Companys audited financials statements with generally accepted accounting principles and on managements assessment of the effectiveness of the Companys internal control over financial reporting. In addition, the independent registered public accounting firm is responsible for expressing its own opinion on the effectiveness of the Companys internal control over financial reporting. The Companys internal audit function is responsible for, among other things, helping to evaluate and improve the effectiveness of risk management, control and governance processes, and being a resource to assist in improving the Companys operations. The role of the Audit Committee is to oversee these activities.
During 2006, management completed the documentation, testing and evaluation of the Companys system of internal control over financial reporting in response to the requirements set forth in Section 404 of the Sarbanes-Oxley Act of 2002 and related regulations. The Audit Committee was kept apprised of the
45
progress of the evaluation and provided oversight and advice to management during the process. In connection with this oversight, the Committee received periodic updates provided by management, the internal audit function and the independent registered public accounting firm at each regularly scheduled Committee meeting. At the conclusion of the process, management provided the Committee with a report on the effectiveness of the Companys internal control over financial reporting, and represented to the Audit Committee that the Companys internal control over financial reporting was effective as of December 31, 2006 based on the criteria established in Internal Control-Integrated Framework issued by the Committee of Sponsoring Organizations of the Treadway Commission. The Committee also reviewed Managements Report on Internal Control over Financial Reporting contained in the Companys Annual Report on Form 10-K for the year ended December 31, 2006 filed with the Securities and Exchange Commission, as well as the independent registered public accounting firms Report of Independent Registered Public Accounting Firm (included in the Companys Annual Report on Form 10-K). The Report of Independent Registered Public Accounting Firm related to the audit of (i) the consolidated financial statements, (ii) managements assessment of the effectiveness of internal control over financial reporting and (iii) the effectiveness of internal control over financial reporting. The Committee continues to oversee the Companys efforts related to its internal control over financial reporting and managements preparations for the evaluation in 2007.
The Audit Committee met quarterly with the Companys accounting and financial management team, general counsel, the internal audit function and the independent registered public accounting firm. The Audit Committee also met with the Companys accounting and financial management team, the internal audit function and the independent registered public accounting firm to review the Companys annual and quarterly periodic filings containing annual and quarterly consolidated financial statements prior to the Companys submission of such filings to the Securities and Exchange Commission. In addition, the Audit Committee met with the internal audit function and with the independent registered public accounting firm without the presence of management.
Management represented to the Audit Committee that the Companys consolidated financial statements for the year ended December 31, 2006 were prepared in accordance with generally accepted accounting principles. The Audit Committee discussed with the independent registered public accounting firm the matters required to be discussed under Statement on Auditing Standards No. 61, which addresses communication between audit committees and independent registered public accounting firms. The Audit Committee received from the independent registered public accounting firm the written disclosures and letter required by Independence Standards Board Standard No. 1, which addresses independence discussions between auditors and audit committees. The Audit Committee also held discussions with the independent registered public accounting firm regarding their independence from the Company and its management and considered whether the independent registered public accounting firms provision of audit and non-audit services provided to the Company during 2006 was compatible with maintaining the registered public accounting firms independence.
In reliance on the reviews and discussions referred to above, the Audit Committee recommended to the Board of Trustees that the Companys audited consolidated financial statements for the year ended December 31, 2006 be included in the Companys 2006 Annual Report to Shareholders and Annual Report on Form 10-K for the year ended December 31, 2006 for filing with the Securities and Exchange Commission. This report is provided by the following independent Trustees, who constitute the Audit Committee.
AUDIT COMMITTEE
Kenneth D. Wethe, Chairman
Robert L. Denton
Steven D. Kesler
46
The Report of the Audit Committee shall not be deemed incorporated by reference by any general statement that incorporates by reference any portion of this proxy statement into any filing under the Securities Act of 1933, as amended, or the Securities Exchange Act of 1934, as amended, except to the extent that the Company specifically incorporates this information by reference, and shall not otherwise be deemed filed under such acts.
PricewaterhouseCoopers LLP (PwC) served as our independent registered public accounting firm for the years ended December 31, 2006 and 2005. PwC also provided the Company with other auditing and advisory services. We are cognizant of the need for PwC to maintain its independence and objectivity in order to effectively serve in its role as our independent registered public accounting firm. As a result, our Audit Committee restricted the services for which PwC can be engaged to those services that could not impair or appear to impair PwCs independence and objectivity. In making this determination, the Audit Committee contemplates the nature of the services, the benefits that PwC performing such services brings both to the services and to their audit and PwCs proposed cost for providing such services.
The Audit Committee has procedures in place regarding the pre-approval of all services provided by PwC. Specifically, the Companys Management contacts the Audit Committee Chairman regarding the potential need for a service from PwC. PwC then provides an engagement letter to management pertaining to the service, which management reviews for the service description and proposed fee. Once management agrees with the engagement letter, it forwards the engagement letter to the Audit Committee Chairman. The Audit Committee Chairman then reviews the engagement letter for the criteria described in the previous paragraph and if, based on such review, he approves of the terms of the engagement letter, he forwards the letter to the other Audit Committee members requesting that they respond within a certain period of time should they not approve of the engagement letter. If the Audit Committee Chairman does not hear timely responses to the contrary, the Audit Committee Chairman is authorized to approve the engagement letter on behalf of the Audit Committee. All fees paid to PwC in 2006 were approved by the Audit Committee in accordance with this policy.
47
For the years ended December 31, 2006 and 2005, PwC billed the approximate fees and expenses set forth below:
|
2006 |
|
2005 |
|
|||
Audit fees (1) |
|
$ |
1,022,954 |
|
$ |
615,214 |
|
Audit-related fees (2) |
|
74,426 |
|
33,399 |
|
||
Tax fees (3) |
|
106,048 |
|
93,957 |
|
||
All other fees (4) |
|
|
|
|
|
||
Total |
|
$ |
1,203,428 |
|
$ |
742,570 |
|
(1) Audit fees include fees billed for services rendered in connection with audits of (i) our consolidated financial statements and financial schedule included in Form 10-K, (ii) managements assessment of the effectiveness of the Companys internal control over financial reporting and (iii) the effectiveness of the Companys internal control over financial reporting, as well as reviews of quarterly consolidated financial statements included in Forms 10-Q. These fees totaled $610,000 in 2006 and $563,314 in 2005. Audit fees also include issuances of comfort letters on filings associated with share offerings and employee benefit plans, and audits of financial statements of acquired properties. Audit fees reported above for the year ended December 31, 2005 changed by $63,314 from what we reported in the proxy statement to last years Annual Meeting of Shareholders due to additional billings made by PwC subsequent to the completion of that proxy statement. Management and the Audit Committee expect that the Company will be billed additional audit fees over what is reported above for the year ended December 31, 2006, although the final amount of such additional fees had not been determined as of March 15, 2007.
(2) Audit-related fees consist of fees billed for assurance and related services that are reasonably related to the performance of the audit or review of our consolidated financial statements but not included in (1) above. This category includes fees for the audit of the financial statements of our employee retirement savings plan and consulting on financial accounting and reporting.
(3) Tax fees consist of fees billed for professional services rendered for tax compliance, tax advice, and tax planning in 2005 and 2006.
(4) All other fees consist of fees billed for products or services not included in the above categories. No such fees were incurred in 2006 or 2005.
None of the fees reflected above were approved by the Audit Committee pursuant to the de-minimis exception in Rule 2-01 of Regulation S-X.
We expect that PwC will serve as our independent registered public accounting firm for 2007. We expect that a representative of PwC will be present at the Annual Meeting of Shareholders. The representative will have an opportunity to make a statement if he or she desires to do so and to answer appropriate questions.
The rules of the Securities and Exchange Commission require that we disclose late filings of initial reports of share ownership and reports of changes in share ownership by our Trustees, officers and greater than 10% shareholders. Our Trustees, officers and greater than 10% shareholders are required by those rules to furnish us with copies of the reports of share ownership (and changes in share ownership) they file with the Securities and Exchange Commission. Based solely on our review of the copies of such reports received by us and other information provided by these parties, we believe that during the year ended December 31, 2006, our Trustees, officers and greater than 10% shareholders filed all required reports on a timely basis.
48
The Company has a Code of Business Conduct and Ethics for all employees and Trustees and a Code of Ethics for Financial Officers. These codes of ethics documents are available in the investor relations section of the Companys Internet website in the subsection entitled Corporate Governance. The Companys Internet website address is www.copt.com. We intend to make available on our Internet website any future amendments or waivers to our Code of Business Conduct and Ethics and Code of Ethics for Financial Officers within four business days after any such amendments or waivers. In addition, shareholders may request a copy of these codes of ethics documents, free of charge, by making this request in writing to the Vice President-Investor Relations, at ir@copt.com or at our mailing address.
Our Code of Business Conduct and Ethics mandates that the Audit Committee must review and approve any related party transaction, as defined by relevant SEC rules (generally, transactions involving amounts exceeding $120,000 in which a related person has a direct or indirect material interest). In considering the transaction, the Audit Committee will consider all relevant factors, including, among others, our business rationale for entering into the transaction, any potential alternatives to entering into the transaction, whether the transaction is on terms that would be comparable to those available to third parties and the overall fairness of the transaction to the Company.
In general, either management or the affected Trustee or executive officer will bring the matter to the attention of either the chairman of the Audit Committee or our Senior Vice President, Secretary and General Counsel. If a member of the Audit Committee is involved in the transaction, he will be recused from all discussions and decisions about the transaction. The transaction must be approved in advance whenever practicable, and if not practicable, must be ratified as promptly as practicable.
We will provide without charge to each person solicited by this proxy statement a copy of our Annual Report on Form 10-K for the year ended December 31, 2006 as filed with the Securities and Exchange Commission. You must make this request in writing to the Vice President-Investor Relations, at ir@copt.com or at our mailing address set forth on the first page of this proxy statement.
49
AMENDMENT NO. 1 TO
CORPORATE OFFICE PROPERTIES TRUST
AMENDED AND RESTATED 1998 LONG TERM INCENTIVE PLAN
1. BACKGROUND.
This Amendment No. 1 is made and entered into as of the Effective Date set forth below for the purpose of amending certain provisions of the Amended and Restated 1998 Long Term Incentive Plan (the Plan) of Corporate Office Properties Trust (the Company), a copy of which is attached hereto as Exhibit 1. Except as otherwise specifically set forth in this Amendment No. 1, all terms and provisions of the Plan shall remain in full force and effect.
2. EFFECTIVE DATE; PLAN TERMINATION.
Section 8 of the Plan is amended by replacing the second sentence of Section 8(k) with the following:
The Plan shall terminate on May 17, 2017 and no Award may be granted under the Plan after such date.
3. EFFECTIVE DATE.
This Amendment No. 1 shall become effective upon its approval by shareholders of the Company (the Effective Date).
A-1
Exhibit 1 to Appendix A
CORPORATE OFFICE PROPERTIES TRUST
AMENDED AND RESTATED 1998 LONG TERM INCENTIVE PLAN
The purposes of the 1998 Long Term Incentive Plan are to advance the interests of Corporate Office Properties Trust and its shareholders by providing a means to attract, retain, and motivate employees and directors of the Company upon whose judgment, initiative and efforts the continued success, growth and development of the Company is dependent.
For purposes of the Plan, the following terms shall be defined as set forth below:
(a) Affiliate means any entity other than the Company and its Subsidiaries that is designated by the Committee as a participating employer under the Plan, provided that the Company directly or indirectly owns at least 20% of the combined voting power of all classes of stock of such entity or at least 20% of the ownership interests in such entity.
(b) Award means any Option, Dividend Equivalent, Restricted Shares, or LTIP Units granted to an Eligible Person under the Plan.
(c) Award Agreement means any written agreement, contract, or other instrument or document evidencing an Award.
(d) Beneficiary means the person, persons, trust or trusts which have been designated by such Eligible Person in his or her most recent written beneficiary designation filed with the Company to receive the benefits specified under this Plan upon the death of the Eligible Person, or, if there is no designated Beneficiary or surviving designated Beneficiary, then the person, persons, trust or trusts entitled by will or the laws of descent and distribution to receive such benefits.
(e) Board means the Board of Directors of the Company.
(f) Code means the Internal Revenue Code of 1986, as amended from time to time. References to any provision of the Code shall be deemed to include successor provisions thereto and regulations thereunder.
(g) Committee means the Compensation Committee of the Board, or such other Board committee (which may include the entire Board), as may be designated by the Board to administer the Plan.
(h) Company means Corporate Office Properties Trust, a Maryland real estate investment trust, or any successor.
(i) Director means a member of the Board who is not an employee of the Company, a Subsidiary or an Affiliate.
A-Ex. 1-1
(j) Dividend Equivalent means a right, granted under Section 5(c), to receive cash, Shares, or other property equal in value to dividends paid with respect to a specified number of Shares. Dividend Equivalents may be awarded on a free-standing basis or in connection with another Award, and may be paid currently or on a deferred basis.
(k) Eligible Person means (i) an employee of the Company, a Subsidiary or an Affiliate, including any director who is an employee, or (ii) a Director.
(l) Exchange Act means the Securities Exchange Act of 1934, as amended from time to time. References to any provision of the Exchange Act shall be deemed to include successor provisions thereto and regulations thereunder.
(m) Fair Market Value means, with respect to Shares or other property, the fair market value of such Shares or other property determined by such methods or procedures as shall be established from time to time by the Committee. If the Shares are listed on any established stock exchange or a national market system, unless otherwise determined by the Committee in good faith, the Fair Market Value of Shares shall mean the mean between the high and low selling prices per Share on the immediately preceding date (or, if the Shares were not traded on that day, the next preceding day that the Shares were traded) on the principal exchange or market system on which the Shares are traded, as such prices are officially quoted on such exchange or market system.
(n) ISO means any Option intended to be and designated as an incentive stock option within the meaning of Section 422 of the Code.
(o) LTIP Units means the interests in the Operating Partnership defined as LTIP Units in the Second Amended and Restated Limited Partnership Agreement of the Operating Partnership, as amended or restated from time to time.
(p) NQSO means any Option that is not an ISO.
(q) Operating Partnership means Corporate Office Properties, L.P., a Delaware limited partnership, the entity through which the Company conducts its business and an entity that elected to be treated as a partnership for federal income tax purposes.
(r) Option means a right, granted under Section 5(b), to purchase Shares.
(s) Participant means an Eligible Person who has been granted an Award under the Plan.
(t) Plan means this 1998 Long Term Incentive Plan.
(u) Restricted Shares means any Shares awarded under Section 5(d) that are subject to restrictions specified at the time of the Award.
(v) Rule 16b-3 means Rule 16b-3, as from time to time in effect and applicable to the Plan and Participants, promulgated by the Securities and Exchange Commission under Section 16 of the Exchange Act.
A-Ex. 1-2
(w) Shares means common shares of beneficial interest, $.01 par value per share, of the Company.
A-Ex. 1-3
A-Ex. 1-4
A-Ex. 1-5
A-Ex. 1-6
The transferability of the common shares of beneficial interest represented by this certificate are subject to the terms and conditions (including forfeiture) of a Restricted Share Agreement entered into between the registered owner and Corporate Office Properties Trust. A copy of such agreement is on file in the offices of the Secretary of the Company, (address).
A-Ex. 1-7
A-Ex. 1-8
A-Ex. 1-9
A-Ex. 1-10
A-Ex. 1-11
A-Ex. 1-12
A-Ex. 1-13
CORPORATE OFFICE PROPERTIES TRUST
ANNUAL MEETING OF SHAREHOLDERS
Thursday, May 17, 2007
9:30 a.m.
Corporate Office Properties Trust
6711 Columbia Gateway Drive
Suite 300
Columbia, Maryland 21046
|
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This proxy is solicited by the Board of Trustees for use at the Annual Meeting on May 17, 2007.
The common shares you hold in your account or in a dividend reinvestment account will be voted as you specify on the reverse side.
If no choice is specified, the proxy will be voted FOR Items 1 and 2.
By signing the proxy, you revoke all prior proxies and appoint Randall M. Griffin and Roger A. Waesche, Jr., and each of them acting in the absence of the other, with full power of substitution, to vote your shares on the matters shown on the reverse side and any other matters which may come before the Annual Meeting and all adjournments.
See reverse for voting instructions
COMPANY # |
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There are three ways to vote your Proxy
Your telephone or internet vote authorizes the Named Proxies to vote your shares in the same manner as if you marked, signed and returned your proxy card.
VOTE BY TELEPHONE TOLL FREE 1-800-560-1965 QUICK *** EASY *** IMMEDIATE
· Use any touch-tone telephone to vote your proxy 24 hours a day, 7 days a week, until 12:00 p.m. (CT) on May 16, 2007.
· Please have your proxy card and the last four digits of your Social Security Number or Tax Identification Number available. Follow the simple instructions the voice provides you.
VOTE BY INTERNET http://www.eproxy.com/ofc/ QUICK *** EASY *** IMMEDIATE
· Use the internet to vote your proxy 24 hours a day, 7 days a week, until 12:00 p.m. (CT) on May 16, 2007.
· Please have your proxy card and the last four digits of your Social Security Number or Tax Identification Number available. Follow the simple instructions to obtain your records and create an electronic ballot.
VOTE BY MAIL
Mark, sign and date your proxy card and return it in the enclosed postage-paid envelope or return it to Corporate Office Properties Trust, c/o Shareowner ServicesSM, P.O. Box 64873, St. Paul, MN 55164-0873.
If you vote by telephone or Internet, please do not mail your Proxy Card.
V |
Please detach here |
V |
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The Board of Trustees Recommends a Vote FOR Items 1 and 2. |
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1. Election of Trustees: |
01 Douglas M. Firstenberg |
03 Jay H. Shidler |
o |
Vote FOR |
o |
Vote WITHHELD |
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02 Clay W. Hamlin, III |
04 Kenneth S. Sweet, Jr. |
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the nominees |
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from the nominees |
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(except as marked) |
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(Instructions: To withhold authority to vote for any indicated nominee, write the number(s) of the nominee(s) in the box provided to the right.) |
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2. Extension of the term of the Amended and Restated 1998 Long-Term Incentive Plan for a period of ten years. |
o For |
o Against |
o Abstain |
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THIS PROXY WHEN PROPERLY EXECUTED WILL BE VOTED AS DIRECTED OR, IF NO DIRECTION IS GIVEN, WILL BE VOTED FOR EACH PROPOSAL. |
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Please sign exactly as your name(s) appears on Proxy. If held in joint tenancy, all persons should sign. Trustees, administrators, etc., should include title and authority. Corporations should provide full name of corporation and title of authorized officer signing the proxy. |
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